Agenda and minutes

Extraordinary, Cabinet
Tuesday, 30th July, 2019 5.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

10.

Apologies for Absence

To receive apologies for absence.

Minutes:

There were no apologies for absence.

11.

Chairman's Announcements

Minutes:

There were no matters the Chairman wished to report.

12.

Minutes pdf icon PDF 86 KB

To approve the minutes of the meeting of the Cabinet held on 4 July 2019.

Minutes:

The minutes of the meeting of the Cabinet held on 4 July 2019 were approved as a correct record.

13.

Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.

Minutes:

There were no declarations of interest from any of the members present.

14.

Appointments to Cabinet Liaison Panel for Grants and Awards pdf icon PDF 49 KB

RECOMMENDED that the Cabinet appoints members to the Cabinet Liaison Panel for Grants and Awards.

 

 

                                               

Additional documents:

Minutes:

Councillor Butler presented a report and recommendation to Cabinet seeking to establish a Cabinet Liaison Panel for Grants and Awards.

 

RESOLVED that

 

(1)  The Cabinet Liaison Panel for Grants and Awards be created with the terms and reference as set out in Appendix A to the Cabinet report; and

(2)  The following members be appointed to sit on the Panel in 2019/20:

 

 

Councillors J Butler, S Pond, G Hill, D Ashcroft, B Mouland, E Woodard, T Maroney, G Boxall, J Matthews, N Taylor

14a

Terms of Reference and Appointments to Cabinet Liaison Panel for Climate Change pdf icon PDF 52 KB

RECOMMENDED that the Cabinet agrees the Terms of Reference and composition of the panel.

 

 

                                               

Additional documents:

Minutes:

Councillor Butler presented and report and recommendation to Cabinet seeking to establish a Climate and Environment Cabinet Liaison Panel and a Climate and Environment Funding and Lobbying Panel for the forthcoming year. 

 

The Leader reported that both Panels would be chaired by the Deputy Leader in recognition of the importance of this issue.  The Panels would be tasked to take a results-based approach in gathering an evidence base to underpin their advice and recommendations to the Deputy Leader.  The Leader was confident that the cross-party nature of both panels would enable them to draw upon a range of skills and contacts in support of their work.

 

In order to increase flexibility in appointing members to the Panels, Councillor Butler reported that she would increase the membership of each Panel from 12 to 14 and from 7 to 10 respectively.

 

During the debate the issue of investment in public transport was identified as a priority in seeking to reduce carbon emissions through the use of private vehicles.  The Panels would be invited to consider this in terms of making recommendations to the Chairman on lobbying the County Council and the Local Enterprise Partnership.

 

The Panels would also be able to consider the merits of establishing a Citizens’ Assembly and to put forward recommendations to the Chairman for Cabinet approval in due course if this was felt to be appropriate.

 

The Leader referred to the concept of ‘Climate Tsar/Tsarina’, that had been accepted by members at the last Council meeting, and proposed that a recommendation be made to the next full Council that this be re-designated as ‘Climate Champion’ and that the Council make this appointment from amongst the minority group members.

 

(A)         RESOLVED that

 

(1)  The Climate and Environment Cabinet Liaison Panel be created with the terms of reference as set out in Appendix to the Cabinet report and with the following membership in 2019/20:

Councillors J Butler, A Agate, K Budden, R Oppenheimer, G Hill, M Gass, C Hatter, D Tennyson, P Langley, S Hunt, G boxall, E Woodard, P Wigman, N Taylor.

(2)  The Climate and Environment Funding and Lobbying Cabinet Liaison Panel be established with the terms and reference as set out in Appendix B to the Cabinet report and with the following membership in 2019/20:

Councillor J Butler, R Oppenheimer, P Davies, D Evans, A Williams, A Carew, P Langley, S Burns, G Boxall

(B)         RECOMMENDED TO COUNCIL that

 

(1)  that the Climate Tsar/Tsarina

 

(i)           is renamed Climate Champion;

(ii)         reports to Council annually in April setting out actions taken and reviewed every 6 months thereafter;

(iii)        is not appointed from the majority group; and

(iv)        ensures that the Scrutiny Committee terms of reference are amended to include

“to assist the Cabinet in the development and review of strategies relating to the environment and to scrutinise progress”

 

(2)   the Environment Champion role be included in the constitution by way of amendment to Standing Order 5.

15.

Nutrient Neutrality and the Impact on Development in East Hampshire District pdf icon PDF 693 KB

Additional documents:

Minutes:

Councillor Glass presented a report and recommendation to Cabinet seeking approval of a proposal to address the ongoing issue of nutrient neutrality and the impact on the Council’s ability to permit residential development.

 

During the course of the debate, officers were requested to include Bentworth, Four Marks and Medstead in paragraph 2 of the Position Statement attached to the Cabinet.  Cabinet was advised that the Position Statement would be incorporated within the Local Plan in due course.

 

RESOLVED that:

 

(1)         the Council’s responsibilities under the Habitats Regulations, particularly in light of recent case law be noted;

(2)         representations continue to be made through the Council Leader to the Government’s Ministry of Housing, Communities and Local Government (MHCLG) together with the Department for the Environment, Food and Rural Affairs (DEFRA), relevant Government agencies (including Natural England) and other bodies to provide an efficient, central solution to the need to ensure nutrient neutral development takes place;

(3)         collaborative work with neighbouring authorities to continue, including through the Partnership for Urban South Hampshire (PUSH), relevant Government agencies (including Natural England) and other relevant bodies to ensure nutrient neutral development takes place;

(4)         the Position statement on Nutrient Neutral development (Appendix A) be approved;

(5)         authority be delegated to the Planning Development Manager, in consultation with the Portfolio Holder for Planning, to prepare and publish a Nutrient Neutrality Implementation Plan which will specify the detail of the proposed short term water quality mitigation solutions and the costs for new development;

(6)         authority be delegated to the Planning Development Manager, in consultation with the Portfolio Holder for Planning, to make any necessary amendments to the Position Statement on Nutrient Neutral Development and Nutrient Neutrality Implementation Plan prior to or after publication. These shall include any necessary factual updates, corrections of minor errors, typographical errors. These shall also include any necessary changes to reflect emerging best practice, standing advice, policy or case law.

16.

Exclusion of the Press and Public

RECOMMENDED that the press and public be excluded from the meeting during consideration of the following item as:

 

(a)          it is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and

(b)          in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Item 8 – Environmental Services Delegation

Paragraph 3

Minutes:

RESOLVED that the press and public be exlcuded from the meeting during consideration of the following item as:

 

(1)          It was likely, in view of the nature of the business to be transacted, or the nature of the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in Part 1 og Schedule 12A (as amended) to the Local Government Act1972; and

(2)               In all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

17.

Environmental Services Delegation

Minutes:

(This item was taken in camera)

 

Councillor Millard presented an exempt report to Cabinet detailing the East Hampshire District Council Environmental Services Delegation.  The Leader reported that all members of the Council had received a presentation outlining the mobilisation process and the Governance, Audit and Scrutiny Committee had then been given an opportunity to review the detail as set out in the Cabinet report.

 

The Cabinet’s resolution is set out in the attached Restricted Minute.