Agenda and draft minutes

Cabinet
Thursday, 24th May, 2018 5.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

Minutes:

Apologies were received from Councillors Drew and Glass.

2.

Chairman's Announcements

Minutes:

The Chairman welcomed Councillors Drew and Bentley as new members of the Cabinet.

3.

Minutes

To approve the minutes of the meeting of the Cabinet held on 15 March 2018 and the extraordinary meeting held on 10 May 2018 (previously circulated).

Minutes:

The minutes of the meetings of the Cabinet held on 15 March and 10 May 2018 were approved as a correct record.

4.

Declarations of Interest

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

5.

Urgent Matters

To note the following urgent decisions taken in accordance with the Council’s Standing Orders and reported to the Cabinet for information:

Minutes:

See minute 13 below.

6.

Delegated Decisions pdf icon PDF 98 KB

The Cabinet to note the following decisions taken under the scheme of delegations to Portfolio Holders:

 

(1)          Proposed Traffic Regulation Order, Horndean and Rowlands Castle;

(2)          Proposed Traffic Regulation Order, Lynton Road, Bordon; and

(3)          Proposed Traffic Regulation Order, Winchester Road junction with Princes Road

Additional documents:

Minutes:

RESOLVED that the following decisions, taken under the scheme of delegations to Portfolio Holders, be noted:

 

(1)  Proposed Traffic Regulation Order: Horndean and Rowlands Castle;

(2)  Proposed Traffic Regulation Order:  Lynton Road, Bordon; and

(3)  Proposed Traffic Regulation Order: Winchester Road junction with Princes Road.

7.

Commercial Property Investment Strategy pdf icon PDF 62 KB

Report to follow under separate cover.

Additional documents:

Minutes:

The Leader presented a report seeking approval of the draft Commercial Property Investment Strategy.

 

RESOLVED that the Commercial Property Investment Strategy be approved and adopted.

8.

Partner Funded Organisations - Grant Funding to be reinstated for 2018/19 pdf icon PDF 63 KB

Minutes:

Councillor Butler presented a report to Cabinet seeking approval to reinstate the grant funding for Partner Funded Organisations (PFOs) for one year only.  The decision had been taken with the aim of supporting the organisations to move forwards over the coming year towards delivering the valuable services they provided within the community in a more financially sustainable way for the future.

 

RESOLVED that the following grants be restore for a one year period 2018/19:

 

Phoenix Centre - £7,000

Kingsley Centre - £10,000

Alton Community Association - £6,800

Liss Community Association - £5,700

Furniture Helpline - £5,000

Whitehill and Bordon Community Association - £6,000

Proteus Theatre - £2,000

Merchistoun Hall (Horndean Community Association) - £9,000

 

Total: £51,500

9.

Residential Extensions and Householder Development Supplementary Planning Document pdf icon PDF 64 KB

Additional documents:

Minutes:

In the absence of the Planning Portfolio Holder, the Leader presented a report to Cabinet seeking approval of the Residential Extensions and Householder Development Supplementary Planning Document (SPD).  The paper had previously been reviewed by the Development Policy and Affordable Housing Panel, following the public consultation period, and the Panel had recommended the SPD for approval.

 

RECOMMENDED to full Council that the Residential Extensions and Householder Development Supplementary Planning Document Supplementary Planning Document be approved.

10.

Vehicle Parking Standards Supplementary Planning Document pdf icon PDF 65 KB

Additional documents:

Minutes:

In the absence of the Planning Portfolio Holder, the Leader presented a report to Cabinet seeking approval of the Vehicle Parking Standards Supplementary Planning Document (SPD).  The paper had previously been reviewed by the Development Policy and Affordable Housing Panel, following the public consultation period, and the Panel had recommended the SPD for approval.

 

RECOMMENDED to full Council that the Vehicle Parking Standards Supplementary Planning Document Supplementary Planning Document be approved.

11.

Building Control IT pdf icon PDF 196 KB

Additional documents:

Minutes:

Councillor Cowper presented a report to Cabinet seeking the release of funding for the procurement and mobilisation of a new IT system for Building Control, to be operational by January 2019.  The proposal had been deferred at the Cabinet meeting held on 15 March for further information that had now been incorporated within the present report.

 

RESOLVED that, in order to enable the procurement and implementation of a new shared Building Control system in the 2018/19 financial year:

 

(1)          The release of planned funds from capital funds as set out in the report be authorised; and

(2)               The Executive Director (Operations and Place Shaping), in consultation with the Portfolio Holder for Planning, be delegated authority to spend the funds on completion of the procurement process.

12.

Exclusion of the Press and Public

RECOMMENDED that the press and public be excluded from the meeting during consideration of the following item as:

 

(a)          it is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and

(b)          in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Item 13

Paragraph 3

Minutes:

RESOLVED that the press and public be excluded from the meeting during consideration of the next item as:

 

(a)  It was likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item, there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and

(b)   In all the circumstances of the case, the public interest in maintaining the exemption outweighed the public information in disclosing the information.

13.

Urgent Decisions taken in accordance with Standing Order 46 (Exempt)

·         Use of S.106 Funds for Whitehill & Bordon.

Minutes:

RESOLVED that the following urgent decision (exempt) taken in accordance with Standing Order 46 be noted:

 

(1)  Use of s106 funds for Whitehill and Bordon.