Agenda, decisions and minutes

Community Forum (Whitehill & Bordon, Liphook, Headley, Grayshott, Lindford & Greatham)
Tuesday, 20th January, 2015 6.30 pm

Venue: Whitehill Village Hall, Sutton Field, Whitehill, Bordon, Hampshire GU35 9BW. View directions

Contact: Cynthia Haveron  Democratic Services Officer - 01730 234092

No. Item


Apologies for Absence

To receive and record apologies for absence.


Apologies for absence were received from Councillors L Ashton, Z Faddy and C Wherrell.


Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.


Minutes of the last meeting held on 21 October 2014 previously circulated.


The minutes of the last meeting held on 21 October 2014 were confirmed and signed as a correct record.


Chairman's Announcements


The Chairman announced that she had agreed to change the running order of the agenda to allow the brief EHDC Budget Consultation item to be heard first.  Her reason for this was to enable as much public engagement as possible in this important item.


She also announced that the Draft East Hampshire District Local Plan: Housing and Employment Allocations was currently out for public consultation until 6 February. This identified specific sites to make up the housing and employment targets from the Joint Core Strategy. The Plan only covered the area outside the South Downs National Park. The Park would be producing its own Local Plan, scheduled for 2017.


If the public had any comments they would like to make about any of the sites and associated policies or alternative sites she encouraged them to respond to the public consultation. Comments could be made online, by email or by letter.



Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There were no declarations of interest.


East Hampshire District Council Budget 2015/16

There will be a short briefing to outline the draft 2014/15 budget

proposals and financial projections to 2014/15. Some of the financial

issues likely to impact on the Council will be outlined and feedback

and comments are sought on the proposals.


For Discussion/Information


The forum received a presentation from Cllr Ferris Cowper, Leader of East Hampshire District Council and Portfolio Holder for Finance, which is attached as Appendix 1 to these minutes.


Since 2009/10, the Government grant had reduced from 43% to 27.1% and it was expected to continue to fall.  EHDC was committed to maintaining and improving services, whilst keeping its share of council tax frozen.  Therefore, it was seeking new income sources, such as adding optional chargeable enhancements to services residents already received. 


Other new sources of income outside of the usual remit of a council were being explored by the New Ventures Team.


The council had also embarked on building a commercial property portfolio, as the interest the council received on its cash deposits was very low.  In contrast, the return from the commercial property portfolio, with its carefully vetted blue-chip tenants was around 6.5% to 7.5%.


In terms of grants available to the community, these would be increasing by 50%, giving each of the 44 District Councillors £4,500 to spend on projects they chose to support.


Following the briefing, it was RESOLVED that the briefing be noted.


Chase Community Hospital

Following on from the successful Community Forum meeting on Tuesday 21 October 2014, where it was agreed that officers from NHS Property Services and Southern Health NHS Foundation Trust would be invited to the next meeting.


The membership of the Panel will be:


·                     Lisa Medway, NHS South Eastern Hampshire CCG;

·                     Sara Tiller, NHS South Eastern Hampshire CCG;

·                     Jim Nash, NHS Property Services Ltd;

·                     Andrew Collier, NHS Property Services Ltd;

·                     Gethin Hughes, Director for Integrated Services (East) Southern Health NHS Foundation Trust;

·                     Richard Samuel, Chief Executive, CCG;

·                     Dr Barbara Rushton, Clinical Chair – South Eastern Hampshire CCG

·                     Dr Anthony Leung, GP at Badgerswood Surgery, Headley; and

·                     Tim Houghton, Chief Executive Community First HEH


For Discussion/Information


This item followed the previous meeting, where concerns had been raised about the security of funding for the redevelopment of Chase Community Hospital, Bordon.


The Chairman introduced the multi-agency panel of experts which comprised:


·                     Hilary Bateman, NHS Property Services Ltd;

·                     Dr Chris Gordon, Southern Health Chief Operating Officer;

·                     Tim Houghton, Chief Executive Community First HEH;

·                     Dr Anthony Leung, GP at Badgerswood Surgery, Headley;

·                     Lisa Medway, NHS South Eastern Hampshire CCG;

·                     Dr Barbara Rushton, Clinical Chair – South Eastern Hampshire CCG; and

·                     Sara Tiller, NHS South Eastern Hampshire CCG.


Ms Tiller gave some background by explaining that the second phase of the redevelopment, the bid for capital investment for internal works, had slowed since October 2013.  Reorganisation and changes in processes within the NHS had contributed to this, but all parties were working together to speed the process up. 


Confirmation had been received that only Pinewood Surgery would be housed at Chase Community Hospital, rather than Pinewood and Woolmer Surgeries, as originally anticipated.  Knowing this was an important step forward.  There was a misconception that not many services were provided at Chase Community Hospital and to address this she outlined the range of the services that were offered.  These included AAA screening, oral surgery, paediatric, a sight loss advisor, oxygen assessments and Musculoskeletal. 


The Chairman opened the discussion to members of the public.


In response to a question regarding funding it was explained that the figure of £2.5million had only ever existed as the original estimated cost of the capital investment required to renovate the interior of the hospital.  After further detailed costings this figure was currently £3.9million. 


It was believed that the existing model for small GP surgeries would become less sustainable in the future and the proposal was for Chase Community Hospital to include a GP surgery and other specialists, including an Integrated Care Team, under one roof.  An Integrated Care Team allowed people to be looked after by a range of health and social care professionals from different agencies in their own homes.  This caused less disturbance to people’s lives, by reducing their need to visit or stay in hospital. In response to a concern, it was confirmed that the GP surgery would not encroach on out-patient space, as the hospital occupied a large site and the old ward area had been vacated.


The changing needs of individuals was discussed, with particular focus on a young person with Aspergers.  It was felt that a greater knowledge of Autism was needed amongst professionals and there was a lack of signposting.  In reply, it was felt that this was a good example of a situation where housing professionals from different agencies and with different specialities under one roof would be of benefit.


The South East Hampshire CCG was one of the top performing CCG’s in the country, which Dr Leung thought was a commendable achievement, given that it was one of the lowest funded per head.  He was open to different ways of working and said that most  ...  view the full minutes text for item 20.


Public Question Time

Members of the Public are invited to ask questions on general matters affecting the local community.


If your question is not answered at the meeting then the Democratic Services Team will try to answer your question within 10 working days of the meeting. The answer will also be included in the next agenda.


Parish Cllr Maroney enquired about the consultant that EHDC had funded to assess where the swimming pool in Whitehill/Bordon,should be sited.  He asked who the consultant was, when the research had been carried out and when the report will be published.


The Chairman confirmed that a written response would be forwarded to Cllr Maroney.


One-Off Community Project Fund Application pdf icon PDF 32 KB

For Decision

Additional documents:


After an introduction by the applicant, the forum expressed concern that the £800 requested might not be enough.


Cllr Cowper proposed that £1,000 be awarded to Grayshott Cricket Club and this proposal was seconded by Cllr Carew.


Following the discussion it was RESOLVED that £1,000 towards the purchase and installation of an artificial cricket pitch be awarded to Grayshott Cricket Club from the Community Project Fund (One-off Project Funding) be APPROVED.


Use of Developer Contributions: Greatham and Liphook pdf icon PDF 48 KB

For Decision

Additional documents:


Alisdair Tweddle, Developer Contributions Monitoring Officer, introduced the report.


Following the discussion it was RESOLVED that:


1.            the release of developer contribution funding for open space and recreation, held for use in Greatham, up to the sum of £6,530, to fund Greatham Parish Council’s project to purchase and install a new zip wire within the playground at Greatham Village Hall; and


2.            the release of developer contribution funding for open space and recreation, held for use in Liphook, up to the sum of £28,000, to fund Liphook Tennis Club’s proposed improvements to the tennis courts and associated facilities at The Memorial Recreation Ground, London Road, Liphook.


Be AGREED, subject to the conditions detailed in Paragraph 7.2 of the report.  The funds to be released to the applicants on the provision of copy paid invoices up to the value of the sums approved.


The forum also NOTED the updated list of Parish Priorities and Requirements 2015 Onwards for Liphook at Appendix A of the report.

Appendix 1 - Budget Presentation pdf icon PDF 126 KB