Agenda and minutes

Community Forum (Whitehill & Bordon, Liphook, Headley, Grayshott, Lindford & Greatham)
Monday, 20th July, 2015 6.30 pm

Venue: Liphook Millennium Centre, 2 Ontario Way, Liphook, Hampshire GU30 7LD. View directions

Contact: Lisa Papps  Democratic Services Assistant - 01730 234073

No. Item


Apologies for Absence

To receive and record apologies for absence.


Apologies for absence were received from Cllrs A Carew, F Cowper, R Millard, A Muldoon, S Pond and A Waterhouse.


Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.


Minutes of the last meeting held on 20 January 2015, previously circulated.


The minutes of the last meeting held on 20 January 2015 were confirmed and signed as a correct record.


Chairman's Announcements


The Chairman welcomed Cllrs Smith and Standish who had been elected in May 2015 and this was their first Community Forum.


Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There were no declarations of interest.


Strain on the Drain

Following an introduction, there will be a ‘Question Time’ style panel discussion with representatives from Thames Water, The River Wey Trust and developers regarding their plans for coping with upcoming development.




The Chairman introduced two representatives from Taylor Wimpey, Alex Sciarretta (Land and Planning Director) and Tom Locke (Senior Technical Manager).  Four representatives were present from Thames Water, Mark Dickinson (Development Planning Manager), Mark Mathews (Town Planning Manager), Jenny Elliott (Customer and Continuous Improvement Manager) and Huw Thomas (Local/Regional Government Liaison).  Also present was Alastair McNeill from WSP who were consulting engineers and he represented Bloor Homes and Adrian Bird from the River Wey Trust.


In response to concerns raised by members of the public that existing sewerage networks needed upgrading before more houses were constructed and added to the system, representatives from Taylor Wimpey confirmed that certain networks may be outdated and new development could in fact provide solutions or result in bringing forward an upgrade.


In reply to concerns regarding the capacity of Arford Pumping Station and whether it could deal with future homes, it was confirmed that Thames Water would need to ensure that it would be upgraded with new pumps and equipment.  Discharges from Pumping Stations to watercourses were controlled by the Environment Agency. 


With regard to preparing for future development, Thames Water explained it was a case of predicting where new development would be going.  The Local Plan was a key document that they studied and teams assessed where growth would be realised to ensure that works to the sewerage network could/would be undertaken and when upgrading works were to be delivered, they took on board future planning consents.  Thames Water worked with developers to understand their timings.  Fair and reasonable contributions for drainage works to serve the development would be sought from developers.  For large scale schemes, there could sometimes be uncertainty as to whether a developer would wish to construct their own sewage treatment works or connect to theirs.  The Portfolio Holder for Planning was present and stated her preference for Thames Water to plan for every developer to connect to their system, rather than wait to see if the developer would devise their own solution.


Incorporating sustainable drainage measures into new development was very important as such measures could significantly reduce flood risk from the new development.  In areas at risk of flooding, such sustainable drainage measures should be set out at the pre-application planning stage.  Developers should assess the existing drainage capacity for both surface water and foul water and devise the best solution at the earliest opportunity in the planning process.  This work should be done upfront, transparently and no development scheme should be occupied without the relevant local infrastructure and facilities in place.


Thames Water were aware of the variety of different sewer issues across Liphook such as blockage and infiltration.  They had been keen over the last 12-18 months to work on this through the Parish Plan.  They highlighted that it was a case of working in partnership with the Parish Council, Environment Agency, Hampshire County Council (as lead local flood authority) and East Hampshire District Council to assess problems going forward. 


In response to a question raised as  ...  view the full minutes text for item 5.


Public Questions


There were no public questions.


Appointments to Outside Bodies 2015 - 2016 pdf icon PDF 49 KB


Additional documents:


Following a discussion, it was RESOLVED that the following appointments to Outside Bodies for the year 2015 - 2016 be AGREED:


Outside Body


Headley Down Community Association

Cllr Y Parker Smith


Liphook Youth Club


Cllr A Glass


Phoenix Centre

Cllr M Smith



River Wey Trust

Cllr A Glass


Whitehill and Bordon Community Association



Whitehill and Bordon Town Partnership


Deferred until next meeting


Cllr A Waterhouse