Agenda and minutes

Community Forum (Whitehill & Bordon, Liphook, Headley, Grayshott, Lindford & Greatham)
Tuesday, 20th June, 2017 6.30 pm

Venue: Grayshott Village Hall - Headley Road, Grayshott, Hants. GU26 6TZ. View directions

Contact: James Harris  Democratic Services Officer - 01730 234098

No. Item


Apologies for Absence

To receive and record apologies for absence.


Apologies were received from Councillors A Carew, R Millard and R Standish.


Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the minutes.


Minutes of the last meeting held on 7 February 2017, previously circulated.


The minutes of the previous meeting held on 7 February 2017 were agreed and signed as a correct record.


Chairman's Announcements


The Chairman welcomed Cllr Alan Waterhouse as her recently appointed Vice-Chairman and thanked Cllr Anthony Williams for his years of service as her previous Vice-Chairman.


Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There were no declarations of interest.


Enforcement: Just the ticket?

Following an introduction there will be a panel discussion on the work of East Hampshire’s enforcement teams, which encompass all enforcement activities including parking, littering and fly-tipping.


Members of the panel will comprise:


  • Natalie Meagher, Head of Neighbourhood Support;
  • Michelle Green, Operations Manager;
  • Sonja Reames, Environmental Enforcement Officer; and
  • PC Alex Anderson, Hampshire Constabulary.


Members of the public are encouraged to attend and participate in the discussion.


The Chairman introduced Natalie Meagher, Head of Neighbourhood Support, who explained the enforcement activities that were undertaken by East Hampshire District Council. 


She introduced the following members of the panel, who each gave a brief description of their work:


·      Michelle Green, Operations Manager;

·      Sonja Reames, Environmental Enforcement Officer; and

·      PC Alex Anderson.   


Grayshott residents raised a number of issues concerning abandoned vehicles, fly tipping and illegal on-street parking on double yellow lines and across driveways.  A number of the drivers who parked illegally were known to be repeat offenders.  It was felt that an increased presence by Enforcement Officers and a publicity campaign, such as posters in local shops and on notice boards would be of benefit.


In reply, it was confirmed that behavioural change and education formed a large part of the enforcement teams work.  Additional promotion of the service and the penalties would be explored with the Communications Team.  Enforcement was intelligence led and residents were encouraged to take details and pass them on to the team.  Resources could then be allocated to target known problem areas. 


Following a question, it was explained that EHDC was the top performing authority in Hampshire with regard to identifying and taking action against those who misused Blue Badges.


In response to a question concerning parking by the Priory School in Liphook, EHDC had worked closely with schools to ensure that suitable Traffic Regulation Orders (TRO’s) were in place.  If the school did not yet have a TRO, assurance was given that one would soon be in place.


Further to a query about a parking study concerning Liphook Station that had been undertaken by Hampshire County Council, it was confirmed that the conclusions had been to not implement any restrictions.  However, it was understood that HCC was looking into the matter again.


On average, the council received five reports of fly-tips each day, although the nature of the waste involved dictated whether incidents could be investigated.  It was important to note that the council could only investigate fly-tips on public land.  If a fly-tip was witnessed and the vehicles registration number taken, the incident could only be progressed if a witness statement was obtained.  In response to a question, the onus was on a householder to ensure that anybody removing and disposing of waste of their behalf was a licensed waste carrier.  If an unlicensed carrier was used, the householder would be liable if the waste was subsequently fly-tipped.


With regard to abandoned vehicles, the specific cases that had been mentioned by residents were currently under investigation.  The response of the registered keeper of a vehicle dictated the action that would be taken.  The matter would be  passed to the DVLA if a keeper confirmed that the vehicle belonged to them and that it hadn’t been abandoned.  The council received an average of three reports of abandoned vehicles per day, although this was the figure for the number of reports and not necessarily the number of vehicles.


Public Question Time


Mr Maroney asked a question concerning the submission made by EHDC in respect of the Local Government Boundary Commission for England’s current review of the ward boundaries in East Hampshire.  This had stated that the district would remain at 44 seats, with the Bramshott and Liphook councillors having around 2,300 electors each in 2023. 


He enquired whether the total number of seats was fixed and whether consideration had been given to the possibility of Bramshott and Liphook having four district councillors.


The forum requested that a written response be sent to Mr Maroney.


Subsequent to the meeting, the council confirmed to Mr Maroney that the  commission had requested the council provide an overall number of councillors and that the council had suggested the current number of 44.  The commission was developing a warding proposal on this basis, but still had the ability to vary the overall number slightly.


Appointments to Outside Bodies 2017 - 2018 pdf icon PDF 50 KB


Additional documents:


It was RESOLVED that the following appointments to Outside Bodies for the year 2017 - 2018 be AGREED:


Outside Body


Liphook Youth Club

Cllr A Glass

Phoenix Centre

Cllr M Smith

River Wey Trust

Cllr A Glass

Whitehill and Bordon Community Association

Whitehill and Bordon Town Partnership

Cllr A Waterhouse

Cllr A Waterhouse