Agenda and minutes

Community Forum (Whitehill & Bordon, Liphook, Headley, Grayshott, Lindford & Greatham)
Tuesday, 19th June, 2018 6.30 pm

Venue: Future Skills Centre, Eastern Road, Bordon, Hampshire GU35 0NE. View directions

Contact: James Harris  Deputy Democratic Services Team Leader - 01730 234098

No. Item


Apologies for Absence

To receive and record apologies for absence.


Apologies for absence were received from Councillors A Carew, R Millard,

B Mouland and R Standish.


Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.


Minutes of the last meeting held on 30 January 2018, previously circulated.


The minutes of the meeting held on 30 January 2018 were agreed and signed as a correct record.


Chairman's Announcements

To receive any announcements the Chairman may wish to make for information.


The Chairman paid tribute to former district councillor Zoya Faddy, who sadly passed away on 1 May 2018.  She served as a district councillor for Whitehill between 1991 and 2015 and had been instrumental in the site of Tesco in Bordon being allocated as retail use, rather than housing.  A celebration of her life was to be held at the Phoenix Theatre at 3pm on Saturday 21 July 2018.


Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There were no declarations of interest.


In The Spotlight

The services and activities you didn’t know were on your doorstep take centre stage. Local charities and organisations in the area will have ‘market place’ stalls to showcase what they do, giving attendees an opportunity to ask questions and find out more.


Following the ‘market place’ session, there will be presentations from the Whitehill and Bordon Community Trust and The Phoenix Theatre.




The Chairman introduced the item and gave all present a twenty minute opportunity to visit the stalls present and speak to the representatives from the charities and community groups represented.


Following this the Chairman introduced Rob Allerston, Director of the Phoenix Theatre and Arts Group, who gave a presentation on their facility.


The Phoenix Theatre was a not for profit organisation and the only professional full time theatre in the district.  The theatre held award winning shows, hosted famous comedians and original live music acts.


Aside from this there were a multitude of activities for all ages encompassing a range of drama and dance groups, summer youth projects, after school clubs, sewing, keep fit, disability arts classes and classes for those with dementia.


The Chairman welcomed Cllr Julie Butler, Deputy Leader of EHDC and Hannah Ashwell, Community Trust Manager, who gave a presentation on the Whitehill and Bordon Community Trust.


The goal of the trust was to initiate, coordinate and deliver community development and cultural activities to ensure that the regenerated town of Whitehill and Bordon had a thriving integrated community. 


The Community Trust currently had a Board comprising of three members from the local authority, three members from the developer and three members of the community.  The longer term intention was for the board to become more community led with just one representative each from the local authority and developer and the remainder of the membership made up by people from the local community.


Public Questions


The following questions were raised and answered at the meeting:


·         Mrs Goldsmith asked how the charities and groups in attendance had been selected and why more had not been approached?


In reply it was confirmed that the size of the venue placed a limit on the number of stalls available.  As diverse a range of local charities as possible had been chosen, although it was appreciated that many more existed.  However, there was the possibility to hold a larger event with more charities in the future if desired.


·         Dr Wain enquired why the forum would not be appointing councillors to the Deadwater Valley Trust under the ‘Appointments to Outside Bodies’ agenda item.


In reply, it was explained that this appointment was not delegated to the Community Forum and that it had been made by Full Council in May 2018.


·         Mr Coakley, a Liphook resident asked when the planning application for the new Health Hub for Whitehill and Bordon might be submitted and expressed concern that it didn’t appear to be on the local Clinical Commissioning Group’s agenda.


In reply, Cllr Cowper outlined the scale of the project, which would contain a Doctor’s Surgery, Diagnostic Centre, Dementia Centre and Care Home.  He highlighted the large projects that already been successfully delivered in the three years since the Army had left, but explained that the Health Hub required the co-operation, leadership and money from the NHS.  Work had started on the Business Plan which would be submitted to investors.  The project was difficult, but its success would define what EHDC could do.


The Chairman added that she was a member of the CCG and assured that the health hub was on the agenda and being championed by the local councillors who attended.


It was agreed that written responses to the following questions be provided:


·         Dr Wain referred to a complaint that he had made about a tree growing out of the chimney on the Eco Station and asked when this would be removed.


·         Mr Maroney enquired as to when the Aitken Report Traffic Survey for Liphook would be released and asked how the £1.75 million of developer contributions in lieu of providing affordable housing on the Bramshott Place Village development would be spent.


Appointments to Outside Bodies 2018-2019 pdf icon PDF 57 KB


Additional documents:


It was RESOLVED that the following appointments to Outside Bodies for the year 2018 - 2019 be AGREED:


Outside Body


Liphook Youth Club

Cllr A Glass

Phoenix Centre

Cllr M Smith

River Wey Trust

Cllr A Glass

Whitehill and Bordon Community Association

Whitehill and Bordon Town Partnership

Cllr S Pond

Cllr T Muldoon