Agenda and minutes

Council
Thursday, 22nd September, 2016 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

49.

Prayers

Minutes:

The Chairman opened the meeting with a short prayer.

50.

Chairman's Announcements

Minutes:

The Chairman reported that item 10 on the agenda would include a report to Council from the Leader on the TAG Farnborough Airspace consultation and that the Council would be given an opportunity to discuss the proposals.  The Chairman also reported that item 11 on the agenda had been withdrawn.

 

The Chairman took the opportunity to thank all involved in the recent Butserfest event, that had proven very successful in spite of the inclement weather. He also reported that he would be taking part in a fundraising abseil at the Spinnaker Tower in Portsmouth on 30 April 2017 in support of his chosen charities.

 

The Chairman welcomed newly elected Councillor Keith Budden and congratulated him in his success at the recent Hangers and Forest By-election.

51.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors Drew, Muldoon, Spencer, Waterhouse and Williams.

52.

Declarations of Interest

To receive and record any declarations of interests from members present in respect of any of the various matters on the agenda for this meeting.

Minutes:

There were no declarations of interest from any of the members present.

53.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 21 July 2016, circulated separately

Minutes:

Proposed by Councillor Cowper and seconded by Councillor Glass, it was

 

RESOLVED that the minutes of the meeting of the Council meeting held on 21 July 2016 were approved as a correct record.

54.

Public Question Time (Standing Order 13.4(f)(i))

To deal with any public questions notified at least two clear working days before the meeting.

Minutes:

There were no public questions.

55.

Appointments

(A)         RECOMMENDED to Council that the following appointments be made:

 

(i)            Vice Chairman of the Governance, Audit and Scrutiny Committee – Councillor D Evans

(ii)          Hampshire Police and Crime Panel – Councillor A Waterhouse (in addition to Councillor K Carter and Councillor N Noble as Deputy)

 

(B)         The Council to note the following changes to the Cabinet membership, made by the Leader with effect from 1 August 2016:

 

Leader and Finance Portfolio – Cllr F Cowper

Deputy Leader and Contracts Portfolio – Cllr R Millard

Planning and Affordable Housing Portfolio – Cllr A Glass

Devolution PR and Communications – Cllr B Mouland

Environment Portfolio – Cllr Carew

                        Environment Assistant PH – Cllr M Smith

Customer Service Portfolio – Cllr J Butler

Southern Parishes Portfolio – Cllr G Shepherd

                        Southern Parishes Assistant PH – Cllr S Schillemore

Alton Portfolio – Cllr D Phillips

                        Alton Assistant PH – Cllr G Hill

Economic Development Portfolio – Cllr G Watts

                        Econ. Dev. Assistant PH – Cllr R Mocatta

                        Econ. Dev. Assistant PH – Cllr D Ashcroft

Welfare Portfolio – Cllr I Thomas

 

Minutes:

Proposed by Councillor Cowper and seconded by Councillor Millard it was

 

RESOLVED that

 

(1)  Councillor David Evans be appointed as Vice Chairman of the Governance, Audit and Scrutiny Committee;

(2)  Councillor Alan Waterhouse be nominated to the Hampshire Police and Crime Panel;

(3)  That the Cabinet changes made by the Leader on 1 August 2016 be noted.

56.

Cabinet Recommendations

The Council to consider the recommendation below arising from the meeting of the Cabinet held on 1 September 2016.  The Cabinet agenda and reports can be viewed through the following link:

 

https://easthantsintranet.moderngov.co.uk/mgChooseDocPack.aspx?ID=2019

 

(A)         Traffic Management

 

RECOMMENDED to full Council that:

 

(1)       the Constitution be amended to delegate authority to the relevant Portfolio Holder to make the final decision on implementing Traffic Regulation Orders where 10 or more representations from separate addresses are received (and not withdrawn) which are in objection to the officer recommendation; and

 

(2)       the Constitution be amended to delegate authority to the relevant Portfolio Holder to make the final decision on implementing Traffic Regulation Orders where a Ward Councillor has called in the proposed works.

 

Minutes:

Councillor Butler presented a report and recommendation to Council arising from the Cabinet meeting held on 1 September 2016.

 

Proposed by Councillor Butler and seconded by Councillor Phillips, it was:

 

RESOLVED that:

 

(1)  The Constitution be amended to delegate authority to the relevant Portfolio Holder to make the final decision on implementing Traffic Regulation Orders where 10 or more representations from separate addresses are received (and not withdrawn) which are in objection to the officer recommendation; and

(2)  The Constitution be amended to delegate authority to the relevant Portfolio Holder to make the final decision on implementing Traffic Regulation Orders where a ward Councillor has called in the proposed works).

 

57.

Committee Recommendations

The Council to consider the recommendation below arising from the meeting of the Joint Human Resources Committee held on 12 September 2016.  The agenda and reports for the meeting can be viewed through the following link:

 

https://easthantsintranet.moderngov.co.uk/documents/g2100/Public%20reports%20pack%2012th-Sep-2016%2016.30%20Joint%20Human%20Resources%20Committee.pdf?T=10

 

(A)         Pay Policy Statement

 

RECOMMENDED to full Council that the Pay Policy Statement for 2016/17 be approved and adopted.

Minutes:

Councillor Carter presented a report and recommendation to Cabinet arising from the Joint Human Resources Committee meeting held on 12 September 2016.

 

Proposed by Councillor Carter and seconded by Councillor Glass it was

 

RESOLVED that the Pay Policy Statement for 2016/17 be approved and adopted.

58.

Cabinet Portfolio Reports pdf icon PDF 112 KB

(1)          Cabinet led Briefing and Debate - TAG Farnborough Airspace Change Proposals Consultation (Leader); and

(2)               To receive the Cabinet Portfolio Holder reports to Council and any questions arising.

Additional documents:

Minutes:

The Chairman reported that, in addition to the published written Portfolio Holder reports to Council, the Council would receive at this meeting the first of a series of briefings from Cabinet members on current matters of interest.  Following each briefing, members of the Council would be given an opportunity to discuss and debate the topic at hand.  The Chairman took this item in Committee mode in order to facilitate a full and free discussion.

 

(A)         TAG Farnborough Airspace Change Proposals

 

The Leader briefed the Council on the current position regarding the public consultation by TAG Farnborough on its proposed airspace changes that would lead to a wider area airspace regulated under the authority of air traffic control and create designated flight paths within that controlled airspace.

 

Apart from the published consultation report, no further data or information had been provided, either by TAG Farnborough or the Civil Aviation Authority, and Freedom of Information requests had been denied on the grounds that the information was not in the public interest. 

 

Additional information about the proposals had therefore been limited to that provided by the Lasham Gliding Society which was lobbying strongly against the proposals on the grounds of the potentially significant increase in disturbance and noise pollution affecting local residents and the perceived unfair restrictions on leisure aviation arising from the increased controlled airspace.

 

As an expert in this field, and in response to members’ questions, Councillor Orme, provided information on technical and safety issues, however he emphasised that his advice was completely impartial and that he had no comment to make in relation to the specific issues raised by the Lasham Gliding Society.

 

Members of the Council were then given an opportunity to fully debate the issue and the following key perceptions and concerns arose during the course of the discussion:

 

·         significant increase in air traffic;

·         aircraft flying at lower altitude;

·         significant increase in noise pollution;

·         concentration of air traffic in designated flight paths;

·         potential impact on the economic regeneration of Whitehill and Bordon;

·         impact/restrictions on gliders and hot air balloons;

·         impact on the tranquillity of the South Downs National Park;

·         impact of noise/air pollution on heathland and local wildlife habitat;

·         ambiguity in some of the data presented in the TAG consultation paper;

·         appropriateness of TAG consulting on its own proposals;

·         lack of engagement by TAG and CAA in response to expressed; concerns

 

In responding to the debate, the Leader reported that he had been a joint signatory to a letter from Damien Hinds MP seeking a meeting with the Chief Executive of the CAA to explore public concerns and seek to understand the potential benefits of the proposals and get a balanced view.  To date no response had been received.

 

In summarising the comments made by Councillors, the Leader suggested that, currently, there was insufficient information available to be able to determine the Council’s position in relation to any response it might make to the public consultation.  Council members endorsed the Leader’s suggestion that an urgent approach be  ...  view the full minutes text for item 58.

59.

Parliamentary Constituency Boundary Proposals - Withdrawn

60.

Questions under Procedural Order 23.4 (a)

(Notice of questions from Councillors must be given in writing at least 48 hours before the meeting)

Minutes:

There were no questions under Standing Order 23.4(a).

61.

Questions under Procedural Order 23.4(b)

(Questions from Councillors relating to urgent business, of which notice has not been given under Procedural Order 23.4(a), to be received at least two hours prior to the start the meeting).

Minutes:

There were no urgent questions under Standing Order 23.4(b).

62.

Committee Minutes

To receive the minutes of the following Committees (previously circulated):

 

Community Forum (Alton and Surrounding Villages) – 26 July 2016

Joint Environmental Services Committee – 27 July 2016

Planning Committee – 28 July 2016

Licensing Sub-Committee – 3 August 2016

Cabinet – 1 September 2016

Joint Human Resources Committee – 12 September 2016

Minutes:

The minutes of Committees held since the last meeting of the Council were noted.