Agenda and minutes

Council
Thursday, 6th April, 2017 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

106.

Prayers

Minutes:

The Chairman opened the meeting with a short prayer.

107.

Chairman's Announcements

Minutes:

The Chairman welcomed the press and public to the meeting and reminded Council that he, along with six other civic heads, would be abseiling the Emirates Spinnaker Tower on 30th April 2017 in aid of his charities, Southern Domestic Abuse Services and Medical Detection Dogs.  He encouraged donations to these causes, which could be made online at http://uk.virginmoneygiving.com/davidashcroft1

108.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors J Abdey, N Drew, M Kendall,

R Mocatta, N Noble and T Spencer.

109.

Declarations of Interest

To receive and record any declarations of interests.

Minutes:

There were no declarations of interest.

110.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 23 February 2017, previously circulated.

Minutes:

The minutes of the meeting of the Council held on 23 February 2017 were agreed and signed as a correct record.

111.

Public Question Time (Standing Order 13.4(f)(i))

To deal with any public questions notified at least two clear working days before the meeting.

Minutes:

There were no public questions.

112.

Cabinet Led Debate - Women Against State Pension Inequality pdf icon PDF 44 KB

The  Council to receive a presentation from Dr Carolyne Jacobs, representing Women Against State Pension Inequality (WASPI), the Council then to debate the key issues and formulate a conclusion as appropriate.  This item will be taken in Committee mode and there will be no time limit for the debate.

Minutes:

After an introduction by the Leader and Cllr Tickell, the Chairman invited

Dr Carolyne Jacobs to give a short deputation on the Women Against State Pension Inequality (WASPI) campaign.

 

Dr Jacobs explained that over 8,000 women in the district had been affected by the Government changes to the state pension age, which had been made with little or no notification.  WASPI accepted that men and women should have the same state pension age, but objected to the rapid nature of the changes.  Some women had only received two years notice and many had not found out about the changes made in the 1995 Pensions Act until the 2011 Pensions Act.  This had left many women who had planned their lives around retiring at 60 in great financial hardship, especially those who had no private pension.  This impacted upon the entire household, not just the women directly affected. 

 

WASPI sought fair, rather than special treatment and was campaigning for the Government to make transitional pension payments available to the women affected by the state pension changes.  She asked that the council joined the 117 other councils across the country that had written to the Government pledging their support for the WASPI campaign.

 

Council debated the topic.  Whilst questioning some of the arguments and figures put forward in respect of the number of women in the district affected and their degree of financial loss, councillors supported WASPI’s campaign.

 

Councillors shared WASPI’s concerns at the speed and lack of notice given by the Government about the changes made to the state pension, although it was suggested that some women born in the early 1960’s might also be in a similar situation.  A number of councillors suggested that lobbying local MP’s about the matter would be the best way for the council to assist WASPI.

 

In summing up, the Leader explained that the Council had a duty to its residents and felt that it was proper for the Council to deal with an issue that affected residents and resolve to seek action from another body.

 

Proposed by the Leader and seconded by Councillor Millard it was

 

RESOLVED that this Council urges the Secretary of State for Work and Pensions to ensure fair transitional state pension arrangements for all women affected by the changes in state pension law 1995 to 2011.

113.

Urgent Matters pdf icon PDF 41 KB

To note the following decision taken by the Executive Director under Standing Order 46 – Urgent Matters:

 

(A)         Establishment of Shadow Shareholder Committee

Minutes:

RESOLVED that the following decision taken by the Executive Director under Standing Order 46 – Urgent Matters be NOTED:

 

Establishment of Shadow Shareholder Committee.

114.

Appointment of Shareholder Committee pdf icon PDF 89 KB

RECOMMENDED to Council that it makes appointments to the Shareholder Committee in accordance with the attached terms of reference.   The Shareholder Committee, once appointed, to replace the Shadow Shareholder Committee appointed under Standing Order 46 on 22 March 2017.

Minutes:

Proposed by Councillor Cowper and seconded by Councillor Butler, it was:

 

RESOLVED that the following appointments to The Shareholder Committee be confirmed:

 

·          Cllr Ferris Cowper;

·          Cllr Richard Millard; and

·          Cllr Tony Costigan

115.

Committee Recommendations pdf icon PDF 253 KB

(A)         Councillors Code of Conduct

To consider the following recommendation from the Governance and Audit Committee held on 9 March 2017. The agenda and reports for this meeting can be viewed via the following link:

 

https://easthantsintranet.moderngov.co.uk/ieListDocuments.aspx?CId=360&MId=2088

 

RECOMMENDED to Council that the new version of the Councillors’ Code of Conduct, and as amended by the Governance, Audit and Scrutiny Committee held on 9 March 2017 (attached) be approved and adopted.

 

(B)         Annual Pay Policy Statement

 

To consider the following recommendation from the Joint Human Resources Committee held on 21 March 2017 be approved and adopted.  The agenda and reports for this meeting can be viewed via the following link:

 

https://havantintranet.moderngov.co.uk/ieListDocuments.aspx?CId=142&MId=10412&$LO$=1

 

RECOMMENDED to Council that that Pay Policy Statement, as amended by the Joint Human Resources Committee (attached) be approved and adopted.

Additional documents:

Minutes:

(A)         Councillors’ Code of Conduct

 

As Chairman of the Governance, Audit and Scrutiny Committee, Councillor Williams reported that the committee had considered the proposed new Code of Conduct on 9 March 2017 and explained that the changes within it reflected the lessons learnt by dealing with complaints since the current Code of Conduct had been adopted in July 2012.  The parish and town councils in the district would be notified if the new Code of Conduct was adopted, as the majority had adopted EHDC’s current Code of Conduct.

 

In response to a member of the Council, the Monitoring Officer confirmed that the wording in relation to disclosable pecuniary interests at paragraph 9 had been drafted to reflect current law.

 

In response to a further question, the Monitoring Officer gave an explanation of the 2006 Livingstone v the Adjudication Panel for England High Court Case, which established when a councillor was acting in their capacity as a councillor.

 

The Leader reminded Council that on behalf of Local Government, he and the Executive Director had been engaging with Lord Bew, Chair of the Committee on Standards in Public Life, to lobby for councillor conduct to be put on to the committees agenda.  Following a meeting at the House of Lords in the Autumn of 2016, a commitment had been made for the topic to be added to their work stream.

 

Proposed by Councillor Williams and seconded by Councillor Parker Smith, it was:

 

RESOLVED that the new version of the Councillors’ Code of Conduct, as amended by the Governance, Audit and Scrutiny Committee held on 9 March 2017 be approved and adopted.

 

(B)         Annual Pay Policy Statement

 

As Vice-Chairman of the Joint Human Resources Committee, Cllr Carter reported that the committee had considered the Pay Policy Statement on 21 March 2017.  The committee had recommended that the Pay Policy Statement be approved and adopted with the addition of the pay multiple based on the ratio between the highest and lowest paid employees across the council to paragraph 5.

 

Proposed by Councillor Carter and seconded by Councillor Williams, it was:

 

RESOLVED that the Pay Policy Statement, as amended by the Joint Human Resources Committee be approved and adopted.

116.

Questions under Procedural Order 23.4 (a)

(Notice of questions from Councillors must be given in writing at least 48 hours before the meeting)

Minutes:

There were no questions under standing order 23.4(a).

117.

Questions under Procedural Order 23.4(b)

(Questions from Councillors relating to urgent business, of which notice has not been given under Procedural Order 23.4(a), to be received at least two hours prior to the start the meeting).

Minutes:

There were no urgent questions under standing order 23.4(b).

 

118.

Motions Received under Procedural Order 14.1

(Motions from Councillors must be received six clear working days before the meeting)

Minutes:

No motions had been received under Procedural Order 14.1.

119.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council:

 

Planning Committee - 2 March 2017

Governance, Audit & Scrutiny Committee – 9 March 2017

Cabinet 16 March 2017

Joint Human Resources Committee – 21 March 2017

Planning Committee – 23 March 2017

Joint Environmental Services Committee – 29 March 2017

 

Minutes:

The minutes of the meetings of committees held since the last meeting of the Council were received.