Agenda and minutes

Council
Thursday, 29th March, 2018 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

88.

Prayers

Minutes:

The Chairman opened the meeting with a short prayer.

89.

Chairman's Announcements

To receive any announcements the Chairman wishes to make.

Minutes:

The Chairman welcomed Cllr Jamie Matthews, who had recently been elected to the Petersfield Bell Hill Ward.  Cllr Matthews introduced himself, explained that he looked forward to working with his fellow councillors and that part of his focus would be to promote public engagement with the Council and demonstrate transparency in decision making.

 

At the invitation of the Chairman, Cllr Butler reminded Council of the success of the 2017 Charity Walk for Peace, which generated £7,600 for local charities.

 

The walk, organised by the Ahmadiyya Muslim Elder Association and supported by EHDC would be repeated in Petersfield in 2018.  The event would commence at Penns Place at 10am on Saturday 12 May 2018 and all money raised would be donated to local charities, including FitzRoy, Artscape, The Rosemary Foundation and Challengers.

 

She encouraged all to attend and advised that further details could be found at https://charitywalkforpeace.org/charity-walk-peace-east-hampshire/

90.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors J Abdey, D Brooks Jackson,

M Kendall, L Pienaar and R Saunders.

91.

Declarations of Interest

To receive and record any declarations of interests from members present.

Minutes:

There were no declarations of interest.

92.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 22 February 2018, previously circulated.

Minutes:

The minutes of the previous meeting held on 22 February 2018 were agreed and signed as a correct record.

93.

Public Question Time (Standing Order 13.4(f)(i))

To deal with any public questions notified at least two clear working days before the meeting.

Minutes:

There were no public questions received under Standing Order 13.4(f)(i).

 

94.

Appointments

(A)         The Council to confirm the following changes to Committee appointments consequent upon the change in the political balance of the Council following the Petersfield Bell Hill by-election:

 

(1)  Planning Committee - Councillor Jamie Matthews (replaces one current Conservative vacancy).  This appointment will take effect when Councillor Matthews has successfully completed the required training and assessment.

(2)  Licensing Committee – Councillor Jamie Matthews (replaces Councillor Rebecca Standish)

(B)         The Council to note the following Member Project Lead appointments made by the Leader:

Councillor David Evans

Councillor Robert Saunders

Councillor Anthony Williams

Minutes:

RESOLVED that the following appointments be confirmed:

 

(i)       Councillor Jamie Matthews as a member of the Planning Committee (replacing one Conservative vacancy).  This appointment to take effect after the required training and test; and

(ii)     Councillor Jamie Matthews as a member of the Licensing Committee, replacing Councillor Rebecca Standish.

 

RESOLVED that the following appointments as Member Project Leads, made by the Leader, be noted:

 

(i)       Councillor David Evans;

 

(ii)     Councillor Robert Saunders; and

 

(iii)    Councillor Anthony Williams.

95.

Committee Recommendations

(A)         To consider the following recommendation arising from the Governance, Audit and Scrutiny Committee held on 8 March 2018.  The agenda and reports for the meeting can be viewed via the following link:

 

https://easthantsintranet.moderngov.co.uk/ieListDocuments.aspx?CId=360&MId=2140&$LO$=1

 

Update to Corporate Surveillance Policy and Procedure

 

RECOMMENDED to full Council that the amended Corporate Surveillance Policy be approved and adopted.

Minutes:

Council considered the following recommendation arising from the meeting of the Governance, Audit and Scrutiny Committee held on 8 March 2018:

 

Update to Corporate Surveillance Policy

 

Councillor Williams presented this recommendation to Council.  Proposed by Councillor Parker Smith and seconded by Councillor Ashcroft, it was:

 

RESOLVED that the amended Corporate Surveillance Policy be approved and adopted.

 

96.

Questions under Procedural Order 23.4 (a)

(Notice of questions from Councillors must be given in writing at least 48 hours before the meeting)

Minutes:

There were no questions under Procedural Order 23.4(a).

 

97.

Questions under Procedural Order 23.4(b)

(Questions from Councillors relating to urgent business, of which notice has not been given under Procedural Order 23.4(a), to be received at least two hours prior to the start the meeting).

Minutes:

There were no urgent questions under Standing Order 23.4(b).

98.

Motions Received under Procedural Order 14.1

(Motions from Councillors must be received six clear working days before the meeting)

Minutes:

There were no motions received from Councillors under Procedural Order 14.1.

 

99.

Committee Minutes

To receive the minutes of the following Committees (all previously circulated):

 

Planning Committee – 5 March 2018

Governance, Audit and Scrutiny Committee – 8 March 2018

Cabinet – 15 March 2018

Planning Committee – 22 March 2018

Minutes:

The minutes of Committees held since the last meeting of the Council were received.