Agenda and draft minutes

Council
Thursday, 17th May, 2018 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

1.

Prayers

Minutes:

The retiring Chairman opened the meeting with a short prayer.

2.

Retiring Chairman's Announcements

Minutes:

Councillor Evans took the opportunity to thank all those who had supported her during her year of office as Chairman and referred to some of the highlights of the year, including the positive feedback from her Civic Day focusing on homelessness and the particularly successful Ahmadiyya Muslim Association annual Walk for Peace which had been supported by East Hampshire District Council.  As Chairman, Councillor Evans had attended some 50 events during the course of year and had raised around £1,000 for her chosen charity, Two Saints.

 

Councillor Evans then asked the Council to observe a minute’s silence in memory of former Councillors Brian Dutton DSO QGM RN (Ret) and Zoya Faddy.

3.

Election of the Chairman of the Council for 2018/19

In accordance with the Council’s Constitution, at its Annual Meeting, the Council elects the Chairman and appoints the Vice-Chairman for the forthcoming year.

 

Councillor Anthony Williams has been nominated to the position of Chairman for 2018/19 (the schedule of nominations, see item 10, to be circulated separately).  The outgoing Chairman, Councillor Lynn Evans will preside for this item of business.

 

RECOMMENDED that Councillor Anthony Williams be elected as Chairman of the Council for 2018/19.

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler, it was

 

RESOLVED that Councillor Anthony Williams be elected as Chairman of the Council for 2018/19.

Councillor Anthony Williams in the Chair

4.

Chairman's Announcements

Minutes:

Councillor Williams expressed his gratitude at having been elected as Chairman after 21 years as a District Councillor and thanked Councillor Evans for her support during his year as Vice-Chairman.  During the forthcoming year, Councillor Williams was looking forward to meeting representatives of small businesses, voluntary and charitable organisations working in common with the district council to provide the best services for residents and local communities in East Hampshire.  The Chairman’s Civic Day would provide an opportunity to showcase the Whitehill and Bordon regeneration project, to include a tour for neighbouring Mayors and Chairmen.

 

Councillor Williams announced the Rosemary Foundation in Petersfield and Homestart Weywater would be his chosen charities in 2018/19.

5.

Appointment of Vice-Chairman of the Council for 2018/19

Councillor Keith Budden has been nominated to the position of Vice-chairman of the Council for 2018/19 (the schedule of nominations, see item 10, circulated separately).

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler, it was

 

RESOLVED that Councillor Keith Budden be appointed as Vice-Chairman of the Council for 2018/19.

6.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Ashcroft, Costigan, Drew, Kendall, Noble, Orme, Phillips, Pienaar, Saunders, Carew, Thomas and Tickell.

7.

Declarations of Interest

To receive and record any declarations of interests.

Minutes:

There were no declarations of interest from any of the members present.

8.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 29 March 2018, circulated separately

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler, it was

 

RESOLVED that the minutes of the meeting of the Council held on 29 March 2018 be approved as a correct record.

9.

Public Question Time (Standing Order 13.4(f)(i))

To deal with any public questions notified at least two clear working days before the meeting.

Minutes:

There were no public questions.

10.

Annual Appointments to Committees 2018/19 pdf icon PDF 50 KB

Appendix 2 to be circulated separately.

Additional documents:

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler, it was

 

RESOLVED that

 

(1)          the political balance of the Council as set out in Appendix 1 to the report be noted;

(2)          notification from the Leader on the membership of the Cabinet and associated Portfolios for 2018/19 as set out in Appendix 2 to the report be received; and

(3)               the appointments to Committees, Offices and Outside Bodies for 2018/19 as set out in Appendix 2 to the report be approved.

11.

Reports from Council Representatives on Outside Bodies pdf icon PDF 31 KB

Any reports from Councillors representing the Council on outside bodies will be circulated separately.

 

RECOMMENDED that any reports received from Councillors representing the Council on outside bodies be noted.

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler, it was

 

RESOLVED that the report from Councillor Parker-Smith on the Furniture Helpline be noted.

12.

Pay Policy Statement

To consider the following recommendation to Council arising from the meeting of the Joint Human Resources Committee held on 30 April 2018.  The agenda and reports for the Jt HR Committee can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=143&MId=2391

 

RECOMMENDED to full Council that the Pay Policy Statement for 2018/19 be approved.

Minutes:

Councillor Carter, as Chairman of the Joint Human Resources Committee for 2017/18, presented a recommendation to Council seeking approval of the 2018/19 Pay Policy Statement in accordance with the Localism Act 2011.

 

Proposed by Councillor Carter and seconded by Councillor Glass, it was

 

RESOLVED that the Pay Policy Statement for 2018/19 be approved.

13.

Questions under Procedural Order 23.4 (a) pdf icon PDF 56 KB

(Notice of questions from Councillors must be given in writing at least 48 hours before the meeting)

Minutes:

The following question was received from Councillor Jamie Matthews in accordance with Standing Order 23:

 

“In late 2014 the Council paid £1.4 million for the two buildings and a car park at the A3 northbound services at Liphook. The largest of the two buildings is the former Travelodge building.

 

The tenant left this building nearly a year ago, with, according to a recent article in the Petersfield Post a significant debit owned to the Council. A spokesman for the tenant is quoted in another local paper article (21st August 2017) as "...East Hampshire District Council will have to do something with the building. The rent was too high and too much money needed to be spent. It’s a 30-year-old building and it had not been upgraded."

 

Travelodge are one of the biggest providers of hotel rooms in the UK, specialising in roadside motel type premises. They couldn't make the site at Liphook work for them and so disposed of it in 2013. The Council must have been confident that Metro Inns could do something different that Travelodge, with all its experience, couldn't do, before committing to the purchase of the site.

 

What steps has the Council taken to explore alternative tenants or uses for this purpose-built motel building and how much is this empty building costing EHDC to maintain, (eg, service charges, business rates). Will the professional advice that was provided to support the business case to purchase this property be provided to Councillors and has a "lessons learned" exercise taken place to ensure that such risky property purchases are avoided in the future and, if so, will the outcome of that exercise be made available to Councillors?”

 

The Leader responded as follows:

 

The Council is in discussions with a number of hotel owners with a view to leasing or selling the site.  The Council is also looking to improve the site to increase potential income – the site is currently costing approximately £800 per month including a business rates reduction.  The Council is still considering its position and I will be happy to meet with Councillor Matthews to discuss the procurement process in greater detail.

 

The Monitoring officer reported that, as the question referred to matters that were currently subject to commercial negotiations, this item was initially deemed to be exempt from publication.  However, following discussions with the Leader, and in the interest of transparency, it was agreed that the question would be taken in open session.

14.

Questions under Procedural Order 23.4(b)

(Questions from Councillors relating to urgent business, of which notice has not been given under Procedural Order 23.4(a), to be received at least two hours prior to the start the meeting).

Minutes:

There were no urgent questions.

15.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council (previously circulated):

 

Licensing Sub-Committee – 11 April 2018

Planning Committee – 12 April 2018

Development Policy and Affordable Housing Panel – 18 April 2018

Joint Human Resources Committee – 30 April 2018

Minutes:

The minutes of Committees held since the last meeting of the Council were received.