Agenda and minutes

Council
Thursday, 23rd February, 2017 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

88.

Prayers

Minutes:

The Chairman opened the meeting with a short prayer.

89.

Chairman's Announcements

Minutes:

The chairman welcomed the press and public to the meeting.

90.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors M Kendall, T Muldoon, N Noble, D Orme, Y Parker Smith, R Saunders, S Schillemore, T Spencer and I Thomas.

91.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 8 December 2016, circulated separately

Minutes:

The minutes of the meeting of the Council held on 8 December 2017 were approved as a correct record.

92.

Declarations of Interest

To receive and record any declarations of interests from Councillors present in respect of any of the various matters on the agenda for this meeting.

Minutes:

There were no declarations of interest from any of the members present.

93.

Appointments pdf icon PDF 38 KB

To confirm the following appointments:

 

(1)          Directors, East Hampshire Trading Services Ltd:

 

James Hassett, Executive Director (Operations)           

Abe Ezekiel, Head of Legal

(2)          Director, East Hampshire Commercial Services Ltd:

 

James Hassett, Executive Director (Operations)

Minutes:

Proposed by Councillor Cowper and seconded by Councillor Millard, it was:

 

RESOLVED

 

(A)       that the following appointments be confirmed:

 

(1)       Directors, East Hampshire Trading Services Ltd

 

                        James Hassett, Executive Director (Operations)

                        Abe Ezekiel, Head of Legal

 

(2)       Directors, East Hampshire Commercial Services Ltd

 

                        James Hassett, Executive Director (Operations)

                        Chris Bradley, Head of Commercial Development

 

(B)       that the following appointment made by the Leader be noted:

 

            Councillor Tony Costigan, Assistant Portfolio Holder (supporting Councillor Richard Millard as Portfolio Holder for Contracts).

94.

Public Question Time (Standing Order 13.4(f)(i))

To deal with any public questions notified at least two clear working days before the meeting.

Minutes:

There were no public questions.

95.

Cabinet Led Debate - Airspace Change Proposal pdf icon PDF 68 KB

The  Council to receive a briefing from Councillor Cowper , to debate the key issues and formulate a conclusion as appropriate.  This item will be taken in Committee mode.

Additional documents:

Minutes:

The Leader gave an update on taking forward the Council’s concerns about the TAG Farnborough airspace proposals since the previous Council debate on this matter on 22 September.  The Leader referred to a meeting he had had with representatives of TAG Farnborough, facilitated by the CAA, at which he had taken the opportunity to voice the significant concerns expressed by Council members about the potentially detrimental impact of the proposals for local residents caused by increased noise, disruption and pollution.  Following that meeting, TAG Farnborough had produced an impact matrix to illustrate the projected number of arrivals and departures under the proposals, as compared with current aircraft movements, and the likely impact on adjacent towns and villages.

 

The Council received deputations from the following, all echoing the concerns expressed by the Leader about increased noise and disturbance and seeking the Council’s support in protecting the interests of local residents, businesses and leisure aviation groups and in mitigating any potentially negative impact on the local economy and environmentally sensitive areas within the South Downs National Park:

 

·         Keith Godfrey, on behalf of Colemore and Priors Dean Parish Meeting

·         Andy Beattie, South Downs National Park

·         Councillor Mark Davison, Whitehill Town Council

·         Julian Richardson, Lasham Gliding Society

 

Council members then debated the matter, endorsing concerns expressed in particular with regard to the potentially significant negative impact on the ability of local residents to enjoy the peace and tranquillity of their rural environment.  Further concerns were expressed about the perceived inadequate data provided by TAG Farnborough to support their proposals and members urged the Leader to reinforce the Council’s stated opposition to the proposals.

 

Proposed by Councillor Cowper and seconded by Councillor Millard, it was

 

RESOLVED that this Council notes the progress of the TAG Farnborough Airspace Change Proposal. 

 

The Council records its strong opposition to the Proposal, because of the potentially serious adverse impact on residents and communities.  The Council is not satisfied that sufficient justification for the changes has been put forward, based on the data that has been published and provided to us.  On the contrary, there is significant adverse impact predicted in terms of pollution, noise and tranquillity for this unique and environmentally sensitive area, much of which is in England’s newest National Park.   Further, the Council is concerned at the potentially negative economic impact on local businesses.

 

The Council therefore urges the Civil Aviation Authority to reject and rethink the TAG Farnborough Airspace Change Proposal and would be pleased to support this process further.

96.

Leader's Budget Speech

(1)          Leader’s Budget Speech

(2)          Reply by the Leader of the Minority Group

(3)          Leader’s reply to the Minority Group

(4)               Questions of clarification to the Leader

Minutes:

The Leader delivered his budget speech to Council, setting out the Council’s historic achievement in securing a 2.6% reduction in its share of the Council Tax for the forthcoming financial year.  This built upon a 2.0% reduction achieved in the previous year and set the Council apart at a time when local authorities across the Country were facing unprecedented pressures to increase Council Tax in order to meet the shortfall in government grant funding. 

 

The Council had been able to achieve this reduction in Council Tax whilst maintaining  or improving frontline Council services, through careful financial prudence, a successful strategy of growing and selling services to other councils and a prudent programme of income generation through commercial property investment.

 

In replying to the Leader’s speech, Councillor Alan Waterhouse, as Leader of the Minority Group, applauded the Leader on Council’s innovative approach to meeting the financial challenges facing all local authorities and offered his full support for the 2017/18 Budget Strategy.

97.

Cabinet Recommendations pdf icon PDF 24 KB

The Council to consider the following recommendations to Council arising from the meeting of the Cabinet held on 14 February 2017.  The agenda and reports for the Cabinet meeting can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=126&MId=2207

 

(A)         Budget Strategy 2017/18

RECOMMENDED that the following be approved by Council:

 

(1)          The proposed Revenue and Capital Budgets for 2017/18, including a Council Tax rate of £131.11 at Band D, a 2.6% reduction on the current charge of £134.55 and the first of two reductions to reduce the Band D charge to 2006/07 levels within two years; and

(2)          The Treasury Management Strategy and Prudential Indicators.

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, a recorded vote will be taken on this item.

 

(B)         Appointment of External Auditor

RECOMMENDED to full Council that:

 

(1)          the Council opts out of the appointing person arrangements made by the Public Sector Audit Appointments (PSAA) for the appointment of external auditors; and

(2)          the Head of Finance, in consultation with the Finance Portfolio Holder, be authorised to implement the necessary procedural arrangements to procure the external auditors.


(C)       Whitehill and Bordon Community Development Trust

 

RECOMMENDED to full Council that Councillor Julie Butler and Tom Horwood (Executive Director) be appointed to the Board of the Whitehill and Bordon Community Development Trust.

Additional documents:

Minutes:

(A)         Budget Strategy 2017/18

 

The Leader presented a report marking the end of the financial planning process for the period 1 April 2017 to 31 March 2018 and setting out recommendations from Cabinet on the Budget Strategy for the forthcoming year.

 

As Chairman of the Governance and Audit Committee, Councillor Williams reported that the Committee had been given an opportunity to fully scrutinise the budget proposals and were fully supportive.

 

In response to a member of the Council, the Leader confirmed that the very popular and successful Councillor Community Grants Scheme would continue to be funded in 2017/18.

 

The Leader took the opportunity thank the s151 Officer, Finance team and management for the preparation of the budget.

 

Proposed by Councillor Cowper and seconded by Councillor Millard, it was:

 

RESOLVED that

 

(1)          the Council Tax Resolution for 2017/18 be agreed; and

(2)          the following be agreed:

(a)  the proposed Revenue and Capital Budgets for 2017/18, including a Council Tax rate of £131.11 at Band D, a 2.6% reduction on the current charge of £134.55 and the first of two reductions to reduce the Band D charge to 2006/07 levels within 2 years; and

(b)  the Treasury Management Policy and Prudential indicators, which provide the framework for an investment strategy, financed through borrowing, of £40M per year up to £200M over the life of the financial strategy. 

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, the vote on this item was recorded as follows:

 

For the Motion:

Councillor Abdey

Councillor Brooks Jackson

Councillor Budden

Councillor Carter

Councillor Costigan

Councillor Drew

Councillor D Evans

Councillor G Hill

Councillor M Johnson

Councillor A Joy

Councillor C Louisson

Councillor R Mocatta

Councillor Pienaar

Councillor Smith

Councillor Standish

Councillor Tickell

Councillor Wren

Councillor Butler

Councillor Carew

Councillor Glass

Councillor Mouland

Councillor Phillips

Councillor Shepherd

Councillor Watts

Councillor L Evans

Councillor Millard

Councillor Cowper

Councillor Ashcroft

Councillor Ayer

Councillor Bentley

Councillor Moon

Councillor Williams

Councillor Pond

Councillor Waterhouse

 

Against the Motion:

None

 

Abstentions:

None

 

Not present:

Councillor Brandt

Councillor Kendall

Councillor Muldoon

Councillor Noble

Councillor Orme

Councillor Parker Smith

Councillor Saunders

Councillor Schillemore

Councillor Spencer

Councillor Thomas

 

 

(B)         Appointment of External Auditor

 

The Leader presented a report and recommendation to Cabinet setting out a proposed process for the appointment of the external auditor from the financial year 2018/19.

 

As Chairman of the Governance, Audit and Scrutiny Committee, Councillor Williams reported that the Committee had reviewed the various options and had fully concurred with the Cabinet’s view that the Council should opt out of the appointing person arrangements made by the Public Sector Audit Appointments.  Cllr Williams also reported that he had been nominated by the Committee to represent the Council on the Independent Panel in due course.

 

Proposed by Councillor Cowper and seconded by Councillor Williams, it was:

 

RESOLVED that:

 

(1)          the Council opts out of the appointing person arrangements made by the Public Sector Audit Appointments (PSAA) for the appointment of external auditors; and

(2)          the Head of Finance, in consultation with  ...  view the full minutes text for item 97.

98.

Questions under Procedural Order 23.4 (a)

(Notice of questions from Councillors must be given in writing at least 48 hours before the meeting)

Minutes:

There were no questions under standing order 23.4.

99.

Questions under Procedural Order 23.4(b)

(Questions from Councillors relating to urgent business, of which notice has not been given under Procedural Order 23.4(a), to be received at least two hours prior to the start the meeting).

Minutes:

There were no urgent questions.

100.

Motions Received under Procedural Order 14.1

(Motions from Councillors must be received six clear working days before the meeting)

Minutes:

There were no Motions under Notice.

101.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council (previously circulated):

 

Licensing Sub-Committee – 9 December 2016

Community Forum (Clanfield, Horndean and Rowlands Castle) – 14 December 2016

Extraordinary Cabinet – 15 December 2016

Extraordinary Joint Environmental Services Committee – 19 December 2016

Planning Committee – 22 December 2016

Community Forum (Alton and Surrounding Villages) – 17 January 2017

Community Forum (Petersfield, Liss and Surrounding Villages) – 24 January 2017

Joint Environmental Services Committee – 25 January 2017

Community Forum (Clanfield, Horndean and Rowlands Castle) – 31 January 2017

Development Policy Panel – 1 February 2017

Minutes:

The minutes of the meetings of committees held since the last meeting of the Council were received.

The meeting adjourned from 8.02pm to 8.10pm

102.

Exclusion of the Press and Public

RECOMMENDED that the press and public be excluded from the meeting during consideration of the following item as:

 

(a)  It is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and

(b)  in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Item 17 – Cabinet Recommendation – Leisure Contract Procurement

Paragraph 3

 

Item 18 – Urgent Matters – Decision under Standing Order 46

Paragraph 3

 

 

 

Minutes:

Proposed by Councillor Cowper and seconded by Councillor Butler, it was:

 

RESOLVED that the press and the public be excluded from the meeting during the consideration of the following items as:-

 

(i)         it was likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in paragraph 3 of Part I of Schedule 12A (as amended) to the Local Government Act 1972; and

 

(ii)        in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

The report to be considered was exempt under Paragraph 3 – Information

relating to the financial affairs or business affairs of any particular person

(including the Authority holding that information).

103.

Cabinet Recommendation - Leisure Contract Procurement

To consider the attached exempt recommendation to Cabinet arising from its meeting held on 14 February 2017.

Minutes:

Councillor Millard presented a recommendation from Cabinet setting out the

proposed approach to the delivery of East Hampshire leisure facilities from April 2017.

 

At the conclusion of the debate, the Leader took the opportunity to thank

Councillor Millard for his political leadership in taking forward this innovative

piece of work and, in particular, to the Head of Service, the Legal Services Team Leader and the officers in the Procurement Team who had contributed to the success of the project.

 

Proposed by Councillor Millard and seconded by Councillor Shepherd, it was:

 

RESOLVED that:

 

(1)       the Council appoints Sport and Leisure Management Limited as the JointVenture Partner to work with the Council to manage the Council’s leisure facilities from 1st April 2017 and secure the following:-

·         A new replacement facility for Alton Sports Centre;

·         A new facility for Whitehill and Bordon;

·         Investment into the Taro Leisure Centre, Petersfield; and

·         Management arrangements from April 2017

 

(2)       authority is given to the Executive Director (Commercial) in consultation with the Portfolio Holder (Contracts) to agree final terms for a twenty year contract from 1st April 2017, and the Monitoring Officer is authorised to enter into the contract and other necessary license and lease agreements;

 

(3)       the Head of Finance and Assets is authorised to agree the final capital financing arrangements in consultation with the Portfolio Holder (Finance), based on the figures outlined in appendix one of the report to Cabinet on 14 February 2017; and

 

(4)       £1,040,000 identified in the Capital Programme is released from available, useable council reserves to fund existing maintenance requirements at the Taro Leisure Centre.

104.

Urgent Matters

The Council to note the attached decision taken under Standing Order 46, Special Urgent Matters – East Hampshire Invest for Growth Initiative

Minutes:

Proposed by Councillor Millard and seconded by Councillor Cowper, it was

 

RESOLVED that the urgent decision (exempt) taken under Standing Order 46, Urgent Matters “East Hampshire Invest for Growth Initiative” be noted.

105.

Joint Arrangements

The Chairman has approved consideration of the following additional item as a matter of urgency, in accordance with the provision of Section 100B 4(b) of the Local Government (Access to Information) Act 1972:

 

Joint Arrangements

 

Please find a copy of the exempt report enclosed.

 

The special circumstances justifying this action is that a decision is required prior to the next Council meeting on 6th April 2017.

Minutes:

The Chairman recorded that he had consented to the late addition of this item due to its urgent nature.

 

Councillor Millard presented an exempt report and recommendation to Council seeking approval to accept delegations from other local authorities to carry out their functions relating to the enforcement of littering, dog fouling and parking.

 

Proposed by Councillor Millard and seconded by Councillor Butler, it was

 

RESOLVED that the recommendation set out in the exempt report to Council be approved.