Agenda and minutes

Thursday, 20th July, 2017 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

No. Item




The Chairman opened the meeting with a short prayer.


Chairman's Announcements


There were no matters the Chairman wished to report to the Council.


Presentation - Ahmadiyya Muslim Association


The Chairman welcomed representatives of the Ahmadiyya Muslim Association and invited Mr Rafi, representing the Association, to address the Council in support of their forthcoming Charity Walk for Peace to be held on 9 September.  Mr Rafi explained to Council members how the significant amount of money raised by the organisation each year was distributed among local charities with all monies raised going directly to the charities themselves.  


The forthcoming Walk for Peace, which would stretch for approximately 5 miles beginning at Bentley Station and continuing along the Shipwrights Way, would be in support of the Southern Domestic Abuse Forum, Homestart and Artscape.  Cllr Butler, as Portfolio Holder for Communities, strongly encouraged all councillors to make every effort to support the event, either by participating, donating or by helping to raise the profile of the Walk in their local communities.  Councillor Butler was joined by the Leader, Deputy Leader and other Councillors in expressing their full support for the efforts of the Association to promote peace and bring communities together.


On behalf of the Council the Chairman thanked Mr Rafi and his colleagues for their enjoyable and informative presentation and invited the Association to come back to a Council meeting later in the year to share the success of the event on 9 September.


Apologies for Absence

To receive and record any apologies for absence.


Apologies were received from Councillors Abdey, Glass, Johnson, Kendall, Mocatta, Orme, Parker-Smith, Schillemore, Shepherd, Tickell, Thomas and Wren.


Declarations of Interest

To receive and record any declarations of interests.


There were no declarations of interest from any of the members present.


Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 18 May, circulated separately


The minutes of the meeting of the Council held on 18 May 2017 were approved as a correct record.


Public Question Time (Standing Order 13.4(f)(i))

To deal with any public questions notified at least two clear working days before the meeting.


There were no public questions.


Appointment of s151 Officer

RECOMMENDED to full Council that, in accordance with s151 of the Local Government Act 1972, Mr Andy Radford be appointed as the Council’s Chief Finance Officer.


Proposed by Councillor Cowper and seconded by Councillor Millard, it was


RESOLVED that Mr Andy Radford be appointed as the Council’s Chief Finance Officer in accordance with s151 of the Local Government Act 1972.


Questions under Procedural Order 23.4 (a)

(Notice of questions from Councillors must be given in writing at least 48 hours before the meeting)


There were no questions under Standing Order 23.4(a).


Questions under Procedural Order 23.4(b)

(Questions from Councillors relating to urgent business, of which notice has not been given under Procedural Order 23.4(a), to be received at least two hours prior to the start the meeting).


There were no urgent questions.


Motions Received under Procedural Order 14.1

This item has been deferred.


This item was withdrawn.


Committee Minutes

To receive the minutes of the following Committees:


·         Joint Environmental Services Committee – 24 May 2017;

·         Extraordinary Development Policy and Affordable Housing Panel – 24 May 2017;

·         Cabinet - 25 May 2017;

·         Planning Committee – 1 June 2017;

·         Licensing Sub-Committee – 6 June 2017;

·         Community Forum Whitehill and Bordon, Liphook, Headley, Grayshott, Lindford and Greatham – 20 June 2017;

·         Planning Committee – 22 June 2017;

·         Community Forum Alton and Surrounding Villages – 27 June 2017;

·         Cabinet – 29 June 2017;

·         Community Forum Clanfield, Horndean and Rowlands Castle – 5 July 2017;

·         Governance, Audit and Scrutiny Committee – 6 July 2017;

·         Community Forum Petersfield, Liss and Surrounding Villages – 11 July 2017.


The minutes of Committees held since the last meeting of the Council were received.