Agenda and minutes

Council
Thursday, 20th September, 2018 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

36.

Prayers

Minutes:

The Chairman opened the meeting with a short prayer.

37.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

There were no matters the Chairman wished to report to the Council.

38.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Abdey, Butler, Carter, Matthews, Noble, Orme, Pienaar, Saunders, Schillemore, Shepherd and Thomas.

39.

Declarations of Interest

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

40.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 19 July 2018 and the extraordinary meeting held on 31 July 2018, previously circulated.

Minutes:

Proposed by Councillor Glass and seconded by Councillor Bentley, it was

 

RESOLVED that the minutes of the meetings of the Council held on 19 and 31 July 2018 be approved as a correct record.

41.

Public Question Time (Standing Order 13.4(e) pdf icon PDF 44 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.

Additional documents:

Minutes:

The Council received the following Questions from Mr Trevor Maroney under Standing Order 13.4(e) and members of the Cabinet provided responses as follows:

 

1.            Business Buddies Campaign and Paid voluntary work 

Could you please confirm:

a.            How many staff are involved in voluntary work?

b.            What charities are they supporting?

c.            What is the total annual cost to council tax payers of allowing staff at EHDC to undertake such paid voluntary work each year?

d.            What added value are they bringing to the running of these charities?

Councillor Millard responded by outlining the aims and objectives of the Business Buddies scheme.  There were a number of small charities operating across the District, delivering invaluable services within communities but often lacking vital business skills and knowledge. In recognising the important role of these voluntary organisations, the scheme sought to encourage local businesses to provide professional support and expertise on a voluntary basis, to help charities flourish and focus on supporting local people and communities.  Councillor Millard was confident that the scheme would grow so as to create a network of support and he encouraged all Councillors to put forward local charities that might benefit from the scheme

 

Councillor Drew, as Portfolio Holder for Governance and Organisational Development, responded that the staff volunteer scheme provided an opportunity for staff to learn new skills and experience a different working environment while also benefitting the community.  Through the scheme, the Council sought to encourage more members of staff to become volunteers.

 

Councillor Drew advised that it had not been possible to provide the detailed information requested within the short timeframe prior to the meeting, the reason being that the records were held locally rather than centrally and the information would need to be collated to provide the most up to date picture.  Councillor Drew gave an undertaking to provide the information requested in writing within the next week.

 

2.            Governance and Organisational Development – Council Tax (CT)

Charitable Donations.  Could you please confirm the total amount of grants and donations paid by EHDC last year to worthy causes through corporate donations and individually by district councillors?

Councillor Drew responded on behalf of the Deputy Leader and Portfolio Holder for Welfare and Communities who had been unable to attend the meeting. The total amount paid by East Hampshire District Council in 2017/18 was £384,500, which represented a significant amount to the benefit of local communities across the District.

 

3.            Whitehill & Bordon

Health Hub.  Will the planned Health Hub replace all the original medical services provided by Chase Hospital?

Councillor Cowper confirmed that the Health Hub would replace those services originally provided by the Chase Hospital but would also include the significantly enhanced level of services provided since the hospital upgrade in 2016 together with additional new services. The new facility would provide an outstanding health centre and a planning application was expected in January 2019.

42.

Cabinet and Committee Recommendations pdf icon PDF 46 KB

To consider the following recommendations to Council:

 

(A)           Houses in Multiple Occupation Policy

To consider the following recommendation arising from the meeting of the Licensing Committee held on 11 September 2018.  The agenda and reports for this meeting can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=145&MId=2423

 

RECOMMENDED to full Council that the Houses in Multiple Occupation (HMO) Licensing Policy, and associated guidance on standards for HMOs, be approved and adopted as amended by the Licensing Committee at its meeting on 11 September 2018.

 

(B)           Wellbeing Strategy

 

To consider any recommendations arising from the meeting of the Joint Human Resources Committee to be held on 13 September 2018 after publication of this agenda.  The agenda and reports for this meeting can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=143&MId=2422

 

Minutes:

(A)         Houses in Multiple Occupation Policy

Councillor Ayer presented a recommendation to Council arising from the meeting of the Licensing Committee held on 11 September 2018.

Proposed by Councillor Ayer and seconded by Councillor Mouland, it was

RESOLVED that the Houses in Multiple Occupation (HMO) Licensing Policy, and associated guidance on standards for HMOs, be approved and adopted as amended by the Licensing Committee at its meeting on 11 September 2018.

(B)         Wellbeing Strategy

Councillor Glass presented a recommendation to Council arising from the meeting of the Joint Human Resources Committee held on13 September 2018.  In proposing the recommendation, Councillor Glass reflected on the Joint Committee’s strong endorsement of the Strategy.

In response to a member of the Council, the Chief Executive gave an assurance that regular checks of working spaces were undertaken by the Health and Safety Officer, the Facilities Team and members of the Management Team to ensure that any potential hazards were identified and removed. 

Joint employer/employee responsibility for health and safety in the workplace was a key priority for the Council and managers were required to ensure that regular assessments were undertaken by all staff to ensure that individual workstations complied with the Display Screen Equipment regulations and that staff were able to request additional or adaptation of equipment if needed.

Proposed by Councillor Glass and seconded by Councillor Mouland, it was:

RESOLVED that the Wellbeing Strategy be approved and adopted.

43.

Portfolio Holder Reports to Council pdf icon PDF 100 KB

To be circulated separately.

Minutes:

There were no questions in relation to the Leader and Portfolio Holder reports to Council.

44.

Questions under Procedural Order 23.4(a)

To deal with any questions from Councillors received at least 48hours before the meeting in accordance with Standing Order 23.4(a).

Minutes:

There were no questions under Standing Order 23.4(a).

45.

Questions under Procedural Order 23.4(b)

To deal with any urgent questions from Councillors received in accordance with Standing Order 23.4(b).

Minutes:

There were no urgent questions under Standing Order 23.4(b).

46.

Motions Received under Procedural Order 14.1

To deal with any Motions from Councillors received at least six clear working days before the meeting in accordance with Standing Order 14.1.

Minutes:

There were no Motions under Standing Order 14.1.

47.

Committee Minutes

To receive the minutes of the following Committees:

 

Governance, Audit and Scrutiny Committee – 26 July 2018

Extraordinary Cabinet – 31 July 2018

Planning Committee – 2 August 2018

Planning Committee – 23 August 2018

Licensing Committee -11 September 2018

Governance, Audit and Scrutiny Committee – 11 September 2018

Minutes:

Proposed by Councillor Watts and seconded by Councillor Drew, it was

 

RESOLVED that the minutes of Committees held since the last meeting of the Council were received.