Agenda and minutes

Thursday, 1st November, 2018 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

No. Item




The Chairman opened the meeting with a short prayer.


Chairman's Announcements

To receive any reports the Chairman wishes to make.


There were no matters the Chairman wished to report.


Apologies for Absence

To receive and record any apologies for absence.


Apologies were received from Councillors Abdey, Bentley, L Evans, Kendall, Noble, Orme, Pienaar, Saunders, Schillemore, Shepherd, Tickell and Watts.


Declarations of Interest

To receive and record any declarations of interest.


There were no declarations of interest.


Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 20 September 2018.


Proposed by Councillor Drew and seconded by Councillor Ashcroft, it was


RESOLVED that the minutes of the Council meeting held on 20 September 2018 be approved as a correct record.


Public Questions (Standing Order 13.4(e) pdf icon PDF 57 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.


The Council received the following Questions from Mr Trevor Maroney under Standing order 13.4(e) and members of the Cabinet provided responses as follows:


1.      Affordable Housing - Targets.  In Cllr. Cowper’s absence I would be grateful for an answer on the provision of affordable housing in Whitehill & Bordon.  The East Hampshire Local Plan has set a target for affordable housing in the town at 35%.  It is pleasing to note that this figure has been achieved by Radian with 35 out of 100 houses on the Quebec Barracks site meeting this target.  However, on the Louisburg Barracks development of 500 homes Taylor Wimpey are providing only 15% as affordable housing, according to the Regeneration Company’s website.  This is most disappointing and will not meet residents’ needs.  Can the Council please explain how they propose to make up the shortfall in the Local Plan target for affordable housing in Whitehill & Bordon?  


Response given by Councillor Cowper:


As the questioner observes, 35% was a target at the time of the Joint Core Strategy.


The target was set in anticipation of the local need which the questioner also comments on.


Local need changes over time of course and we need to keep the requirement up to date.  I am currently working with Council senior managers from several disciplines to ensure that the expected level of affordable housing in the current and forthcoming planning applications meets the needs of the community.


I’m proud of our affordable housing strategies for the town which I hope will include the novel ‘Rent to Buy’ scheme, ideal for young upwardly mobile families who prefer to rent initially but anticipate being able to buy a home of their own in 5 to 7 years’ time.


By focussing on the measured needs of the community as opposed to an arbitrary target, we will deliver the best possible solution for the town and in that regard I’m delighted to be full accord with the questioner.


2.      Rough Sleeping. Can the Council please tell me how many rough sleepers there are in East Hampshire by town and parish, and what action the Council, itself, is taking to help them get off the streets and back into gainful employment?  


Response given by Councillor Butler:


A Rough Sleeper Count is carried out every November (partners such as the Police support this).  At the last count in 2017 there were two rough sleepers identified – this figure obviously goes up and down during the year.  The Council is unable to advise of the location in order to protect the interests of the individual involved.  The Council is part of a national programme, whereby identified rough sleepers are recorded and the details sent to the relevant Council.  Urgent contact is made with the person to discuss accommodation options available to them.  We also work very closely with an organisation called Two Saints, who we can refer to and they will work closely with the person to identify work opportunities and any support requirements they  ...  view the full minutes text for item 53.


Portfolio Holder Reports to Council pdf icon PDF 92 KB

Additional documents:


The Chairman gave Councillors an opportunity to ask questions of the members of the Cabinet in relation to their published reports.


In response to Councillor Ashcroft, Councillor Cowper confirmed that the liquidation of Carillion in January 2018 had had some impact on the timeline for completion of the Whitehill and Bordon Relief Road.  However, notwithstanding this, Councillor Cowper was pleased to report that the County Council had moved swiftly to engage a new contractor to secure completion of the project, originally scheduled for the Autumn, with the Relief Road on track to be open by the end of the year and within budget.


Questions under Procedural Order 23.4(a)

To deal with any questions from Councillors received at least 48 hours before the meeting in accordance with Standing Order 23.4(a).


There were no questions under Standing Order 23.4(a).


Questions under Procedural Order 23.4(b)

To deal with any urgent questions received in accordance with standing order 23.4(b).


There were no urgent questions under Standing Order 23.4(b).


Motions Received under Procedural Order 14.1

To deal with any motions from Councillors received at least six clear working days before the meeting in accordance with standing order 14.1.


There were no Motions under Standing Order 14.1.


Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council:


Planning Committee – 4 October 2018

Community Forum (Whitehill and Bordon, Liphook, Headley, Grayshott, Lindford and Greatham) – 23 October 2018


Proposed by Councillor Thomas and seconded by Councillor Glass, it was


RESOLVED that the minutes of the meetings of Committees held since the last meeting of the Council be received.