Agenda and draft minutes

Council
Thursday, 17th January, 2019 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

64.

Prayers

Minutes:

The Chairman opened the meeting with a short prayer.          

65.

Chairman's Announcements

Minutes:

The Chairman advised Council that the report on the Environmental Services Heads of Terms had been withdrawn from the earlier Cabinet meeting.  Item 15 of the Council agenda, Cabinet Recommendations, which had been to consider any recommendations in respect of this report would therefore not be considered.

66.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors J Abdey,T  Costigan, F Cowper, A Joy, M Kendall, K Moon, D Orme and G Watts.

67.

Declarations of Interest

To receive and record any declarations of interests from members present in respect of any of the various matters on the agenda for this meeting.

Minutes:

There were no declarations of interest.

68.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 1 November 2018 and the extraordinary meeting held on 20 December 2018, previously circulated.

Minutes:

Proposed by Cllr Bentley and seconded by Cllr Carew, it was
RESOLVED that the minutes of the Council meeting held on 1 November 2018 and the extraordinary meeting held on 20 December 2018 be approved as correct records.

69.

Public Questions - Standing Order 13.4(e) pdf icon PDF 56 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.

Minutes:

The Council had received three questions to Cllr Cowper from Mr Trevor Maroney underStanding order 13.4(e).

 

Cllr Cowper had forwarded written replies as he had given apologies for the meeting.  Copies of the questions and replies were made available to all parties present, as below:

 

1.      Building of the Health Hub.  On 27th December 2018 the Bordon Herald published an article provided by NHS South East Hampshire Commissioning Group (CCG) explaining that their recent bid for capital funding for the Whitehill & Bordon new Health Hub had been rejected by national NHS England.  This has serious implications as the Health Hub forms an integral part of Bordon’s new Town Centre and its status as a Healthy New Town.  Bearing in mind that Liphook’s new Medical Centre still hasn’t been built 10 years after receiving planning permission due to a similar lack of NHS funding, I would like to know what action does EHDC now plans to take to minimize the impact the lack of NHS funding will have on completing work on building the new Town Centre?

 

Reply - The bid by the CCG, referred to in the question, was never assumed to be successful in any of the financial planning for the new state of the art Health Hub. In essence, the NHS financial contribution to the new healthcare facilities for the town was assumed to be and will be, the same as it is today. Outline financial planning shows the new Health Hub to be fully funded.

 

2.      What pecuniary interest does EHDC have in the building of the new Health Hub and will have throughout the life of the building?

 

Reply - The Council has no pecuniary interest in the Health Hub. The development is managed by WBRC under contract with the MoD. However in the event that an investment opportunity presented itself that facilitates the Health Hub, is attractive to residents of the town and offers value for money to the residents of the District, obviously we would consider such a proposition.

 

3.      Future of Chase Hospital.  The same article talks about the owners, NHS Property Services sprucing up the building and finding new tenants.  It also quotes Sara Tiller, managing director of the CCG as stating that the Royal Surrey County Hospital is starting to provide services to Chase Hospital. CCG is also exploring the possibility of Surrey GP practices using Chase’s services.  For some time, the NHS appears to have been running down medical services at the Chase Hospital and farming them out to other hospitals such as Basingstoke and Alton. This means that many patients have to travel long distances.  This proves difficult and expensive, particularly for those without their own transport, the elderly, disabled, those with serious health conditions, with young children and those on low incomes.

 

This new provision of services across county boundaries is, therefore, welcomed.


However, in light of this planned increased utilisation of Chase Hospital by the Royal Surrey and GP practices in Surrey, an impending  ...  view the full minutes text for item 69.

70.

Polling Review 2018 of East Hampshire pdf icon PDF 2 MB

Minutes:

Cllr Thomas introduced the report and explained that the changes had been necessary following the recent boundary review.

 

In response to questions the Elections Manager confirmed that the location of Polling Stations was reviewed after each election to ensure that they worked well for voters.  A communications plan had been drawn up to inform residents of the changes and she agreed to consult with the relevant legislation to ensure that the changes were shown as clearly as possible on Poll Cards.

 

Proposed by Cllr Phillips and seconded by Cllr Thomas it was RESOLVED that:

 

(i)     the changes to Polling Districts, Polling places and Polling stations within East Hampshire as outlined in paragraph 2.1 of the report be agreed;

 

(ii)   All other Polling districts and Polling places will remain the same as the 2017 elections; and

 

(iii)  East Hampshire will now have 78 polling stations and 62 polling places.

71.

Cabinet and Committee Recommendations pdf icon PDF 151 KB

(A)         Dispensation for Councillors to Determine the Setting of the Council Tax Precept and Councillor Allowances

 

The Council to consider the following recommendation arising from the meeting of the Governance, Audit and Scrutiny Committee held on 22 November 2018.  The agenda and reports for the meeting can be viewed via the following link:

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=360&MId=2313

 

RECOMMENDED to Council that

 

(1)          a Dispensation be granted to all members of the Council to enable them to:

 

(a)            consider and determine the Council Tax Base each year; and

(b)            consider and determine Councillors’ allowances; and

(2)          the Dispensation to take effect on expiry of the current Disposition on 1 June 2019 to remain in place until 31 May 2023.

 

(B)         Council Tax Support Scheme 2019/20

The Council to consider the following recommendation arising from the meeting of the Cabinet held on 13 December 2018.  The agenda and reports for the meeting can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=126&MId=2428

 

RECOMMENDED to Council that

 

(1)             the 2018/19 Council Tax Support Scheme is retained for 2019/20 but with the following amendments:

 

(a)            the Allowances and Premiums used in determining entitlement for working age claims are changed as set out in paragraph 4.6 of the Cabinet report;

(b)            the Non-Dependent deductions used in determining entitlement for working age claims are changed as set out in paragraph 4.7 of the Cabinet report; and

 

(2)             the necessary amendments are made to the Council Tax Support Scheme document and that it is then published in accordance with Local Government Finance Act 1992 Section 13A(2).

(C)         The East Hampshire District Council Local Plan Review 2017-2036

 

The Council to consider any recommendations arising from the extraordinary meeting of the Cabinet held on 17 January.  The Appendices to the report are published with the Cabinet Agenda and can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=126&MId=2441

 

Minutes:

(A)  Dispensation for Councillors to Determine the Setting of the Council Tax Precept and Councillor Allowances


Cllr David Evans presented a recommendation to Council arising from themeeting of the Governance, Audit and Scrutiny Committee held on 22 November 2018.


Proposed by Cllr David Evans and seconded by Cllr Glass it was RESOLVED that

 

(i)          a Dispensation be granted to all members of the Council to enable them to:

 

(a)            consider and determine the Council Tax Base each year; and

(b)            consider and determine Councillors’ allowances;

(ii)         the Dispensation to take effect on expiry of the current Disposition on 1 June 2019 to remain in place until 31 May 2023.

 

(B)  Council Tax Support Scheme 2019/20


Cllr Butler presented a recommendation to Council arising from themeeting of the Cabinet held on 13 December 2018.


Proposed by Councillor Butler and seconded by Cllr Bentley it was RESOLVED that

 

(i)            the 2018/19 Council Tax Support Scheme is retained for 2019/20 but with the following amendments:

 

(a)            the Allowances and Premiums used in determining entitlement for working age claims are changed as set out in paragraph 4.6 of the Cabinet report;

(b)            the Non-Dependent deductions used in determining entitlement for working age claims are changed as set out in paragraph 4.7 of the Cabinet report; and

 

(ii)          the necessary amendments are made to the Council Tax Support Scheme document and that it is then published in accordance with Local Government Finance Act 1992 Section 13A(2).

 

(C)  The East Hampshire District Local Plan Review 2017-2036

 

Cllr Glass presented a recommendation to Council arising from an extraordinary meeting of the Cabinet held on 17 January 2019.  She highlighted the importance of having an up to date Local Plan and explained the engagement that had taken place to date with District Councillors and Town and Parish Councils.  As part of the forthcoming public consultation an easy to read guide had been produced to help public consultees navigate the process.


Proposed by Cllr Glass and seconded by Cllr Millard it was RESOLVED that

 

(i)            the draft Local Plan 2017-2036 be approved for publication for the purposes of public consultation;

 

(ii)          a 6-week period of public consultation on the draft Local Plan be approved from 5 February 2019; and

 

(iii)         The Service Director for Regeneration and Place, in consultation with the Portfolio Holder for Planning, be authorised to make minor amendments and typographical corrections to the document prior to publication for consultation.

72.

Portfolio Holder Reports to Council pdf icon PDF 97 KB

To be circulated under separate cover.

Minutes:

The Chairman gave Councillors an opportunity to ask questions Cabinet members in relation to their published reports.


In response to Cllr Parker Smith, Cllr Butler confirmed that modular construction affordable housing had not yet been built in the District, but explained that the Council was open to all construction options.

 

In response to a question by Cllr Matthews regarding the use of the word ‘stunning’ to describe the proposals for the new Health Hub in Cllr Cowper’s report, the Chairman explained that a presentation had been held for Councillors on the upcoming outline planning application which had shown the quality of what was proposed.  

 

In respect of Cllr Butler’s Portfolio Report, the Chairman informed Council that the Ahmadiyya Muslim Association had generously donated £500 towards his charities this year.  Cllr Butler added that a cheque for the same amount had also been donated to the Mayor of Petersfield’s charities by the Ahmadiyya Muslim Association.

73.

Questions under Procedural Order 23.4 (a)

(Notice of questions from Councillors must be given in writing at least 48 hours before the meeting)

Minutes:

There were no questions under Standing Order 23.4(a).

74.

Questions under Procedural Order 23.4(b)

(Questions from Councillors relating to urgent business, of which notice has not been given under Procedural Order 23.4(a), to be received at least two hours prior to the start the meeting).

Minutes:

There were no questions under Standing Order 23.4(b).

75.

Calendar of Meetings 2019/20 pdf icon PDF 191 KB

RECOMMENDED that the draft Calendar of Meetings for 2019/20 be approved.

Minutes:

Proposed by Cllr Budden and seconded by Cllr Thomas it was RESOLVED that the draft Calendar of Meetings for 2019/20 be approved.

76.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council:

 

Planning Committee – 15 November

Licensing Committee – 16 November

Planning Committee – 20 November

Governance, Audit and Scrutiny Committee – 22 November

Joint Human Resources Committee 6 December

Planning Committee – 6 December

Cabinet – 13 December

Development Policy and Affordable Housing Panel – 17 December

Planning Committee – 18 December

Minutes:

Proposed by Cllr Ashcroft and seconded by Cllr Shepherd, it wasRESOLVED that the minutes of Committees held since the last meeting of the
Council were received.