Agenda and minutes

Development Policy Panel
Wednesday, 1st February, 2017 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Cynthia Haveron  Democratic Services Officer - 01730 234092

No. Item


Apologies for Absence


There were apologies for absence from Councillors G Hill, K Moon, S Schillemore, G Shepherd and K Carter.


Declarations of Interest


There were no declarations of interest.


Chairman's Announcements


The Chairman announced that the order of items on the agenda had changed.



To confirm the minutes of the meeting held on 9 November 2016, previously circulated.


The minutes of the last meeting held on 9 November 2016 were confirmed and signed as a correct record with the following amendment. Councillor C Louisson was present as the reserve member.


Interpretation of Saved Local Plan Policy H16 Briefing Note pdf icon PDF 94 KB

Report to follow.


Julia Mansi, Planning Development Manager and Stephen Wiltshire, Development Management Team Leader introduced this item. (A copy of the presentation is attached as Appendix 1 to the minutes)


They were seeking the Panel’s views on the way forward in respect of Policy H16. They highlighted current issues with the implementation and roll forward of the current Policy and put forward 3 options for the Panel to consider. These options can be found in the attached presentation.


During the discussions that followed officers submitted a further option to the Panel. This was to divide the Policy into three different parts:


·                     Replacement Dwelling Policy;

·                     Extensions Policy; and

·                     Design Policy.


Councillors discussed the four options and then voted Options 1, 2 and 3 received 1 vote each and Option 4 received 5 votes. One Councillor abstained from voting.


Therefore it was RESOLVED that Officers should take forward Option 4.


Options for Updating Vehicle Parking Standards pdf icon PDF 292 KB

The panel will receive a presentation on the options for updating vehicle parking standards.


For Information


Ian Mawer, Planning Policy Team Leader introduced the item. (A copy of the presentation is attached as Appendix 2 to the minutes).


Following a discussion the Panel agreed to go with Option 2 going into Option 3.


Authority Monitoring Report pdf icon PDF 65 KB

For Decision

Additional documents:


Adam Harvey, Principal Policy Planner introduced the report. (A copy of the presentation is attached as Appendix 3 to the minutes).


He reminded the Panel that this report covered the period 1 April 2015 to 31 March 2016.


The following amendments to the document were suggested:


·                     Local Gap Details on page 30 - 7.13 need amending;

·                     Change the spelling of Headley and Standford Lane; and

·                     Better explanations in the document on why some points could not be monitored.


Following the discussion it was RESOLVED that the Authority Monitoring Report be ENDORSED with amendments for publication on the Councils website.


Verbal Update on Progress with Local Plan Part 3

For Information


Ian Mawer, Planning Policy Team Leader introduced the item. He updated the Panel on the progress made since his last update.


District Councillors and staff had received briefings. The next steps were to go out to the Parish and Town Councils.


A electronic questionnaire on the EHDC Gypsy and Traveller Accommodation Assessment project had been sent to all District Councillors, Town and Parish Councils.


In addition Officers were also working on gathering evidence on the need for Caravans and Park Homes.


It was confirmed that the timetable was on track.


The consultants appointed to undertake the Open Space, Sport and Recreation study will be contacting Town and Parish Clerks in the near future to arrange visits to facilities. It was also confirmed that Officers would introduce the consultants to Town and Parish Clerks via email.


Officers would continue to bring updates back to the Panel.


Cllr Glass briefed the Panel on a meeting she h ad held with Cllr D Evans, Julia Mansi and Simon Jenkins, Head of Planning about the problems of high boundary fences in Horndean in particular. Owners appeared to b flouting the 1 metre high rule. It was hoped that this could be addressed in the LLP3.


Following the discussion, the briefing was NOTED.