Agenda and minutes

to 6pm, Wednesday 13th February 2019, Planning Committee
Thursday, 31st January, 2019 6.00 pm, POSTPONED

Contact: Lisa Papps  Democratic Services Assistant - 01730 234073

Items
No. Item

122.

Apologies for Absence

Minutes:

Apologies were received from Councillors D Evans, J Matthews and S Schillemore.

123.

Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.

 

Minutes of the meeting held on 10 January 2019, circulated under separate cover.

Minutes:

The minutes of the meeting held on 10 January 2019 were agreed and signed as a correct record.

124.

Chairman's Announcements

Minutes:

The Chairman announced that Section II, item (i) – The Queens Hotel, High Street, Selborne, would be considered first, due to the level of public interest.

125.

Declarations of Interest

Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda no later than when that item is reached.  Unless dispensation has been granted, you may not participate in any discussion of, or vote on, or discharge any function related to any matter in which you have a pecuniary interest as defined by regulations made by the Secretary of State under the Localism Act 2011.  You must withdraw from the room or chamber when the meeting discusses and votes on the matter.

Minutes:

There were no declarations of interest.

126.

Acceptance of Supplementary Matters pdf icon PDF 61 KB

Minutes:

Councillors noted the supplementary papers which included information received since the agenda had been published.  These were reported verbally at the meeting and are attached as Annex A to these minutes.

127.

Future Items pdf icon PDF 36 KB

Minutes:

The committee agreed to visit the following site:

 

·         Merryfield Farm, West Tisted

128.

Report of the Director of Regeneration and Place

Minutes:

The report of the Director of Regeneration and Place was considered and it was RESOLVED that:

 

Application No., Site and Description:

 

Resolution:

21594/023/FUL

 

Searle & Taylor House, The Dene, Ropley, Alresford, SO24 0BH

 

Change of use from mixed use (retail, office and garage) to B1 Business (office use) [amended description]

 

 

Permission subject to the conditions as set out in Appendix A and the additional condition set out in the Supplementary Update paper.

 

58086/HSE

 

22 Stonehill Road, Headley Down, Bordon, GU35 8ET

 

Two storey side extension and single storey rear extension following demolition of conservatory and garage side wall (as amended by plans received (17/01/2019)

 

Permission subject to the conditions as set out in Appendix A.

 

SDNP/18/02564/FUL

 

The Queens Hotel, High Street, Selborne, Alton, GU34 3JH

 

Conversion and alteration of the existing Queens building and barn to form 4 residential dwellings, including demolition of single storey structures, and the erection of 1 detached dwelling within the grounds, with associated parking and landscaping. (Final Bat Survey Report for Barn received 22/6/2018) Amended drawings received 3 August 2018 Updated arboricultural information 28/9/2018 Amended site plan 3/1/2019 (refuse storage relocated)

Refused for the reason as set out in Appendix B.

 

129.

PART 2 - South Downs National Park - Applications and related planning matters to be determined or considered by the Council on behalf of the South Downs National Park Authority

130.

SECTION 1 - APPLICATION REPORTED IN DETAIL pdf icon PDF 79 KB

131.

SDNP/18/02564/FUL - The Queens Hotel, High Street, Selborne, Alton, GU34 3JH pdf icon PDF 3 MB

Mr Guy Macklin

 

Conversion and alteration of the existing Queens building and barn to form 4 residential dwellings, including demolition of single storey structures, and the erection of 1 detached dwelling within the grounds, with associated parking and landscaping . (Final Bat Survey Report for Barn received 22/6/2018)  Amended drawings received 3 August 2018  Updated arboricultural information 28/9/2018

 

 

                                               

Additional documents:

Minutes:

Conversion and alteration of the existing Queens building and barn to form 4 residential dwellings, including demolition of single storey structures, and the erection of 1 detached dwelling within the grounds, with associated parking and landscaping.  (Final Bat Survey Report for Barn received 22/6/2018) Amended drawings received 3 August 2018 Updated arboricultural information received 28/9/2018 Amended site plan 3/1/2019 (refuse storage relocated)

 

Cllr Ashcroft left the committee to speak as the local ward councillor.

 

The Principal Planning Officer introduced the application.  She displayed photographs of the site along with a variety of plans including the proposed site plan, proposed floor plan and proposed streetscene.

 

She drew the committee’s attention to the Supplementary Matters which confirmed that planning policy had been updated since the report had been written.  The Pre-Submission South Downs Local Plan had previously been afforded considerable weight.  This plan was now at a stage where the draft policies could be afforded significant weight.  The principal local plan document was still the EHDC Joint Core Strategy (JCS) which had been adopted in 2014 and was afforded full weight.  East Hampshire’s new draft Local Plan could not yet be given any weight and had not been referred to.   Policy SD43 had been proposed to be modified to increase the marketing period from 12 months to 24 months.  This did not change the officer’s recommendation as marketing had already been carried out for at least 24 months.

 

In order for the marketing and viability issues to be fully addressed, EHDC had commissioned an independent assessment by Vail Williams.  Their conclusions could be found on pages 55 and 56 of the report.

 

The Conservation Officer’s preferred use was that it be a public house, however there was support that the proposal would preserve or enhance the Conservation Area.

 

The officer’s recommendation was for permission.

 

The committee was addressed by the following deputees:

 

(1)  Cllr Palmer spoke on behalf of Selborne Parish Council.

 

As set out in Appendix 1 attached to these minutes.

 

Due to technical issues with the microphones, the meeting adjourned at 6.25pm.

 

The meeting reconvened at 6.27pm.

 

Cllr Mocatta joined the meeting.

 

(2)  Mrs Rye spoke on behalf of objectors to the application.

 

As set out in Appendix 2 attached to these minutes.

 

(3)  Mr Macklin and Walsha addressed the committee in support of the application.

 

As set out in Appendices 3 and 4 attached to these minutes.

 

Cllr Budden joined the meeting.

 

(4)  Cllr Ashcroft spoke as the local ward councillor.

 

He thanked the officer for their full, in depth report.  There had been a lot of feeling regarding this application and was very much heart versus head.

 

The Queens had been failing for a number of years.  The village shop was also on the market as it too had been failing.  The school saw falling numbers and the pre-school was struggling.

 

Opportunities for further development in Selborne was probably nil as it was within the South Downs National Park (SDNP).  There was a need for houses in the  ...  view the full minutes text for item 131.

132.

PART 1 - East Hampshire District Council - Applications and related planning matters to be determined or considered by the Council as the local planning authority

133.

SECTION 1 - APPLICATIONS REPORTED IN DETAIL pdf icon PDF 86 KB

134.

21594/023/FUL/LTu - Searle & Taylor House, The Dene, Ropley, Alresford, SO24 0BH pdf icon PDF 1 MB

CleverTouch

 

Change of use from mixed use (retail, office and garage) to B1 Business (office use) [amended description]

 

 

                                               

Additional documents:

Minutes:

Cllr Ashcroft re-joined the committee.

 

Change of use from mixed use (retail, office and garage) to B1 Business (office use) [amended description]

 

The Development Management Team Leader introduced the application and drew the committee’s attention to the Supplementary Matters where a further consultee comment had been received and officers had recommended an additional condition be added.

 

Various images were displayed including a site plan and parking plan.  The officer outlined the key issues in the determination of the application.  He explained that based upon the floor space, 35 car parking spaces would be required under the council’s adopted Vehicle Parking Standards.  The same had been applied to the existing use of the building and would require 34 car parking spaces.  As only 11 spaces are currently provided, there was clearly already a deficiency, but the applicant would provide a Green Transport Plan and significant weight should be placed on the need to support economic growth.

 

The officer’s recommendation was for permission.

 

The committee was addressed by the following deputees:

 

(1)  Mrs Wendy Holt spoke on behalf of objectors.

 

As set out in Appendix 5 attached to these minutes.

 

(2)  Cllr Brown addressed the committee on behalf of Ropley Parish Council.

 

As set out in Appendix 6 attached to these minutes.

 

(3)  Mr Nick Burrell spoke as the applicant.

 

As set out in Appendix 7 attached to these minutes.

 

The Chairman invited Cllr Louisson to open the debate as the local councillor.

 

The key issue was parking.  Whilst he would actively encourage employment, the site was in a rural area and with employees, came cars.  The building had originally been designed as a trade facility with manufacturing on site.  Whilst there would typically be 45 members of staff on site, in terms of the floor space available, it had the potential to house 100 employees with only 11 car parking spaces.  This would result in a significant impact on the amenity of local people. 

 

In response to some of the points raised during the deputations, the Development Management Team Leader confirmed that the applicant had proposed a Green Travel Plan in order to reduce the number of vehicles on the site.  It promoted car sharing and detailed obtaining parking permits for a car park in Alresford with employees acting as a shuttle service.  It also listed shower facilities be installed in the offices for those who had cycled to work.

 

The Director of Regeneration and Place said that the existing provision did not have the potential for a green travel plan whereas this application had the potential to improve that.  The requirement on site was also very similar to its current use and the Hampshire Highways Authority did not object to the proposal.  This application would make good use of the building and help Ropley’s economy.

 

Concern was expressed as to whether the Green Travel Plan would be enforceable.  The Development Manager Team Leader drew the committee’s attention to Condition 4 which required the approval of the travel plan and the  ...  view the full minutes text for item 134.

135.

58086/HSE/BB - 22 Stonehill Road, Headley Down, Bordon, GU35 8ET pdf icon PDF 724 KB

Mr Millard

 

Two storey side extension and single storey rear extension following demolition of conservatory and garage side wall (as amended by plans received (17/01/2019)

 

 

                                               

Minutes:

Two storey side extension and single storey rear extension following demolition of conservatory and garage side wall (as amended by plans received (17/01/2019)

 

The Development Management Team Leader introduced the application and displayed a block plan and proposed elevations and floor plans.  He outlined the key issues in the determination of the application.

 

The Chairman invited Cllr Williams to speak as the local councillor.  Cllr Williams confirmed that he had no concerns with the application.

 

The recommendation was for permission.

 

Following the vote, the recommendation was declared CARRIED, 14 Councillors voting FOR permission, no Councillors voting AGAINST permission and no Councillors ABSTAINING from voting.