Agenda and minutes

to 6PM Monday 5th March 2018, Planning Committee
Monday, 5th March, 2018 6.00 pm, POSTPONED

Contact: James Harris  Democratic Services Assistant - 01730 234098

Items
No. Item

103.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors F Cowper, M Johnson and D Orme.

104.

Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.

 

Minutes of the meeting held on 12 February 2018, circulated under separate cover.

Minutes:

The minutes of the meeting held on 12 February 2018 were agreed and signed as a correct record.

105.

Chairman's Announcements

To receive any announcements that the Chairman may wish to make for information.

Minutes:

There were no chairman’s announcements.

106.

Declarations of Interest

Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda no later than when that item is reached.  Unless dispensation has been granted, you may not participate in any discussion of, or vote on, or discharge any function related to any matter in which you have a pecuniary interest as defined by regulations made by the Secretary of State under the Localism Act 2011.  You must withdraw from the room or chamber when the meeting discusses and votes on the matter.

Minutes:

Councillor(s)

Item Number(s)

Nature of Interest

Details of Interest

Cllrs A Glass and I Thomas

21068/041 – Alton Sports Centre, Chawton Park Road, Alton, GU34 1ST

 

33993/086, 087 and 085 – Former OSU site Area B, Midhurst Road, Liphook

 

Perception of bias

The land was owned by East Hampshire District Council (EHDC) and these Councillors were members of EHDC Cabinet.

 

107.

Acceptance of Supplementary Matters pdf icon PDF 58 KB

Minutes:

Councillors noted the supplementary papers which included information received since the agenda had been published.  These were reported verbally at the meeting and are attached as Annex A to these minutes.

108.

Future Items pdf icon PDF 42 KB

Minutes:

The committee did not agree to any site visits.

109.

Report of the Head of Planning

Minutes:

The report of the Head of Planning was considered and it was RESOLVED that:

 

Application No., Site and Description

Resolution:

 

21068/041/RES

 

Alton Sports Centre, Chawton Park Road, Alton, GU34 1ST

 

Approval of reserved matters pursuant to outline permission 21068/040 - Replacement sports centre (Use Class D2) up to 8,500 sqm gross external floor area together with parking structure and other car parking (up to 250 spaces); Construction of outdoor floodlit, fenced synthetic turf pitches; vehicular, pedestrian and cycle routes; landscaping, including tree planting and sustainable urban drainage.  Earthworks, implementation of appropriate remediation works and felling of trees following demolition of the existing sports centre building; removal of the existing synthetic sports pitches, floodlighting and fencing. (Access, Appearance, Landscaping, Layout, and Scale to be considered)[Supplementary information and amended plans received 11/12/2017, 21/12/2017, 8/1/2018 and 1/2/2018]

 

Approval of reserved matters subject to the conditions as set out in Appendix A

 

33993/086/VOC

 

Former OSU site Area B, Midhurst Road, Liphook

 

Variation of condition 4 of planning permission 33993/083 to allow working outside specified hours in accordance with a noise management and mitigation plan. Variation of condition 5 to clarify the term of 'deliveries' to and from the site and removal of condition 21

 

Permission subject to the conditions as set out in Appendix A

 

33993/087/VOC

 

Former OSU site Area B, Midhurst Road, Liphook

 

Variation of condition 4 of planning permission 33993/082 to allow working outside specified hours in accordance with a noise management and mitigation plan.

Variation of condition 5 to clarify the term of 'deliveries' to and from the site and removal of condition 21

 

Permission subject to the conditions as set out in Appendix A

 

33993/085/ADV

 

Former OSU site Area B, Midhurst Road, Liphook

 

Display of non-illuminated wall mounted sign on red multi brick walls with cast stone capped piers

 

 

Permission subject to the conditions as set out in Appendix A

 

110.

PART 1 - East Hampshire District Council - Applications and related planning matters to be determined or considered by the Council as the local planning authority

111.

SECTION 1 - APPLICATIONS REPORTED IN DETAIL pdf icon PDF 117 KB

Minutes:

Cllrs Glass and Thomas left the room, as per their declaration of interest.

 

The Vice-Chairman took the chair.

112.

21068/041/RES/SAW - Alton Sports Centre, Chawton Park Road, Alton, GU34 1ST pdf icon PDF 275 KB

Sports and Leisure Management Limited

 

Approval of reserved matters pursuant to outline permission 21068/040 - Replacement sports centre (Use Class D2) up to 8,500 sqm gross external floor area together with parking structure and other car parking (up to 250 spaces); Construction of outdoor floodlit, fenced synthetic turf pitches; vehicular, pedestrian and cycle routes; landscaping, including tree planting and sustainable urban drainage.  Earthworks, implementation of appropriate remediation works and felling of trees following demolition of the existing sports centre building; removal of the existing synthetic sports pitches, floodlighting and fencing. (Access, Appearance, Landscaping, Layout, and Scale to be considered)[Supplementary information and amended plans received 11/12/2017, 21/12/2017, 8/1/2018 and 1/2/2018]

 

Please note that Appendix B – Supplementary Engagement Report can be found on the council’s website.

Additional documents:

Minutes:

Approval of reserved matters pursuant to outline permission 21068/040 - Replacement sports centre (Use Class D2) up to 8,500 sqm gross external floor area together with parking structure and other car parking (up to 250 spaces); Construction of outdoor floodlit, fenced synthetic turf pitches; vehicular, pedestrian and cycle routes; landscaping, including tree planting and sustainable urban drainage.  Earthworks, implementation of appropriate remediation works and felling of trees following demolition of the existing sports centre building; removal of the existing synthetic sports pitches, floodlighting and fencing. (Access, Appearance, Landscaping, Layout, and Scale to be considered) [Supplementary information and amended plans received 11/12/2017, 21/12/2017, 8/1/2018, 1/2/2018 and 21/2/2018]

 

The Development Management Team Leader introduced the application and displayed a proposed site plan, proposed elevations and an illustrative view of the sports centre.

 

This reserved matters application considered matters relating to access, appearance, landscaping, layout and scale.

 

At the Planning Committee held on 12 February 2018, the application had been deferred ‘In order for the applicant to demonstrate quantifiable evidence of how it has engaged the relevant stakeholders in mitigating Policies CP16 and CP17 of the Joint Core Strategy and Policy CH2 of the Alton Neighbourhood Plan, within the 15 minute drive time of the new facility.’

 

Evidence to satisfy this reason for deferral had been provided by the applicant in the form of a Supplementary Engagement Report.

 

Officers were satisfied that the proposal would accord with JCS Policy CP16 criterion (a) as the replacement facility would be on the same site and in a location that was easily accessible to the local community.  Criterion (b) related to the loss of a facility where no alternative was proposed and therefore, was not applicable to this application.

 

Officers were also satisfied that the proposal would accord with JCS Policy CP17 criterion (b).  The current sports centre had been constructed in 1973 and was in a poor state of repair.  Therefore, as a brand new facility, the proposal would result in an improvement in terms of quality.  Regarding quantity, the proposal would see an increase in floorspace of 878m2 for D2 Uses, thus when looked at holistically, the quantity of facilities on offer within the building as a whole would be better. 

 

Policy CH2 of the Alton Neighbourhood Plan was similar in context to Policy CP17, albeit requiring an enhanced level of quality and quantity.  The final paragraph of Policy CH2 required that any new facility was in place prior to the old facility being developed.  This was covered by condition 3 of the outline permission which related to phasing of the scheme.   

 

The recommendation was for approval of reserved matters.

 

The committee was addressed by the following deputees:

 

(1)  Mrs Golding spoke on behalf of objectors to the application.

 

As set out in Appendix 1 attached to these minutes.

 

(2)  Cllr Hicks spoke on behalf of Alton Town Council.

 

As set out in Appendix 2 attached to these minutes.

 

(3)  Mr Cook spoke as the agent for the application.

 

As set out in Appendix  ...  view the full minutes text for item 112.

113.

33993/086/VOC/SAW & 33993/087/VOC/SAW - Former OSU site Area B, Midhurst Road, Liphook pdf icon PDF 415 KB

East Hampshire District Council

 

Variation of condition 4 of planning permission 33993/083 to allow working outside specified hours in accordance with a noise management and mitigation plan. Variation of condition 5 to clarify the term of 'deliveries' to and from the site and removal of condition 21; and

 

 

Variation of condition 4 of planning permission 33993/082 to allow working outside specified hours in accordance with a noise management and mitigation plan. Variation of condition 5 to clarify the term of 'deliveries' to and from the site and removal of condition 21.

 

Additional documents:

Minutes:

Variation of condition 4 of planning permissions 33993/083 & 33993/082 to allow working outside specified hours in accordance with a noise management and mitigation plan. Variation of condition 5 to clarify the term of 'deliveries' to and from the site and removal of condition 21

 

The Development Management Team Leader introduced the applications and displayed an aerial picture of the site along with photographs of the office blocks and light industrial units.

 

The applications sought to vary conditions.  The variation of Condition 4 would allow working outside specified hours in accordance with a noise management and mitigation plan, as some prospective tenants wanted infrequent out of hours access.  On this basis, Condition 21 would become superfluous as this related to the requirement for a noise management and mitigation plan and it was requested that this be removed.

 

A variation of Condition 5 related to external courier services in order to differentiate between members of staff returning equipment, for example, and external deliveries.

 

He drew the committee’s attention to the Supplementary Matters in which condition 4 of application 33993/087 should refer to B1(c) use as well.

 

The recommendation was for permission.

 

The committee was addressed by the following deputees:

 

(1)  Ms Kiwanuka spoke as the agent for the application.

 

As set out in Appendix 5 attached to these minutes.

 

(2)  Cllr Mouland spoke as the local ward councillor.

 

·         He endorsed the comments made by Ms Kiwanuka;

·         He did not understand the parish council’s objections;

·         This had always been an employment site;

·         Hi-tech companies wanted to move to Liphook and needed to be allowed greater flexibility; and

·         It would be a great boon for Liphook and he asked that the committee support the application.

 

The committee discussed the application and in response to questions, officers confirmed that the conditions had been crafted following detailed discussions between the applicant, Environmental Health and Planning officers in order to maintain the amenity of neighbours, whilst allowing businesses to operate.  Environmental Health and Planning Enforcement worked closely together and from the officer’s perspective, the conditions would enable control.

 

In response to a question raised as to whether a business could work 24/7, it was confirmed that potentially, it could.  However, it would be subject to a noise management and mitigation plan.  It was asked if this would set a precedent for 24/7 working and in response, the Head of Planning said that there were a large number of employment centres across the district with no conditions attached.  In this instance, the applicant was working with the conditions originally applied in order that if businesses wanted to work slightly differently, controls were in place.  Therefore, no precedent would be set.

 

It was pointed out that the format for the hours were incorrect, the officer confirmed this would be amended to the 24 hour clock.

 

The committee agreed that light was also considered to be a nuisance and requested that the wording of condition 4 be amended to read ‘noise and disturbance’.  The Development Management Team Leader confirmed that  ...  view the full minutes text for item 113.

114.

33993/085/ADV/KM - Former OSU site Area B, Midhurst Road, Liphook pdf icon PDF 947 KB

East Hampshire District Council

 

Display of non-illuminated wall mounted sign on red multi brick walls with cast stone capped piers.

Minutes:

Display of non-illuminated wall mounted sign on red multi brick walls with cast stone capped piers

 

The Development Management Team Leader introduced the application and displayed an illustrative drawing.

 

Advertisement Consent was sought for signage at the entrance to the site which would constitute a pair of bowed brick walls with aluminium lettering.

 

Officers concluded that it would have no adverse impact in terms of amenity and that the scale would be visually acceptable in the streetscene.

 

The recommendation was for consent.

 

The committee supported the officer’s recommendation.