Agenda and minutes

Development Policy and Affordable Housing Panel
Wednesday, 25th October, 2017 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Cynthia Haveron  Democratic Services Officer - 01730 234092

Items
No. Item

17.

Apologies for Absence

To receive apologies for absence.

Minutes:

 

There were apologies for absence from Councillors D Brooks Jackson, K Carter, G Hill, K Moon and G Shepherd.

18.

Chairman's Announcements

To receive any announcements the Chairman may wish to make for information.

Minutes:

There were no Chairman’s announcements.

19.

Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.

Minutes:

There were no declarations of interest.

20.

Confirmation of the Minutes

Democratic Services, of any questions they wish to raise in respect of the Minutes.

 

Minutes of the previous meeting held on 19 July 2017, previously circulated.

 

Minutes:

The minutes of the meeting held on 19 July 2017 were signed and agreed as a correct record.

21.

Residential Extensions and Householders Development Supplementary Planning Document pdf icon PDF 2 MB

The Panel are asked to:

 

i)                provide comments on the draft Residential Extensions and Householder Development Supplementary Planning Document (Appendix A of this Report); and

 

ii)               note that an eight week public consultation on the draft SPD will be undertaken in Autumn 2017.

 

Minutes:

Kevin Thurlow, Principal Policy Planner and Julie Mansi, Planning Development Manager introduced the report.

 

It was explained that the draft Supplementary Planning Document (SPD) had been prepared to provide additional guidance for Policies CP27: Pollution and CP29: Design of the East Hampshire District Local Plan: Joint Core Strategy (JCS, adopted June 2014). The SPD would only apply to areas of East Hampshire outside of the South Downs National Park.

 

The current design guidance was informal and carried lesser weight when considering planning applications. The new SPD would be given appropriate weight in any relevant planning decision.

 

The Panel were referred to Appendix A of the report and made a number of comments on the document.

 

The Panel asked for the following amendments to the draft SPD:

 

·                     Paragraph 3.10 – the two illustrated drawings show with a tick or a cross which is correct and which wrong, as it appears in other drawings.

·                     Paragraph 3.16 – the illustration showing the perception of terracing should be replaced by another drawing which shows a more typical example of what can happen as a result of bad design.

·                     Paragraph 4.9 – the word ‘defensible’ should be deleted as this term could be confusing for the public.                                                                                                                                                                                                                                                                                                                                                                                                                            

 

Following a discussion it was RESOLVED that the Panel

 

i)             NOTED the comments on the draft Residential Extensions and Householder Development Supplementary Planning Document (SPD) (Appendix A of the report); and

 

ii)            NOTED that an eight week public consultation on the draft SPD will be undertaken in Autumn 2017.

 

22.

Joint Wealden Heaths Phase II Special Protection Area Supplementary Planning Procurement pdf icon PDF 72 KB

The Panel are asked to:

 

i)                provide comments on the draft Joint Wealden Heaths Phase II Special Protection Area Supplementary Planning Document (Appendix A of this Report); and

 

ii)               note that an eight week public consultation on the draft Joint Wealden Heaths Phase II Special Protection Area Supplementary Planning Document is undertaken in Autumn 2017.

 

Additional documents:

Minutes:

Ian Mawer, Planning Policy Team Leader introduced the report.

 

The purpose of the report was to present the draft Joint Wealden Heaths Phase II Special Protection Area (SPA) Supplementary Planning Guidance (SPD). The document had been prepared by planning policy officers from EHDC and the South Downs National Park Authority (SDNPA) to provide guidance to applicants where development proposals in the District would result in a net increase in residential development (including Traveller Accommodation) within 400 metres of the Wealden Heaths Phase II Special Protection Area (SPA).

 

Mr Mawer reminded the Panel that in 2015 with the support of Natural England, EHDC had commissioned work to reassess the windfall allowance within 400 metres of the Wealden Heaths Phase II SPA using an updated methodology. The results had demonstrated that the windfall allowance could be increased to 43 dwellings. However, a significant proportion of this windfall allowance – 26 dwellings had already been used.

 

Evidence indicated that both planning authorities needed to provide additional accommodation for Gypsies, Travellers and Travelling Showpeople and also to meet the needs of local affordable housing. The evidence also indicated that in order to meet this need development within the buffer would be required.

 

The draft SPD has therefore been prepared  to safeguard the remaining SPA windfall capacity for Gypsies, Travellers and Travelling Showpeople and rural exception affordable housing, as the need for these uses could not be solely met outside of the 400 metre buffer zone.

 

The Panel were referred to Appendix A of the report and made a number of comments on the document.

 

There was a discussion about paragraphs 3.8 and 3.9 and reference to concealed households. In addition to the table on page 8 of the appendix. The figures in the table did not appear to match.

 

Following a discussion it was RESOLVED that the Panel:

 

i)             NOTED the comments on the Wealden Heaths Phase II Special Protection Area Supplementary Planning Document (SPD) (Appendix A of the report); and

 

ii)            NOTED that an eight week public consultation on the draft SPD will be undertaken in Autumn 2017.

 

23.

STRATEGIC HOUSING LAND AVAILABILITY ASSESSMENT (SHLAA) Call for Sites pdf icon PDF 90 KB

The report is to inform Councillors on the findings from the Strategic Housing Land Availability Assessment (SHLAA) – ‘Call for Sites’ that was conducted from 16 April 2017 to 30 May 2017. The report will also identify any new sites that are being promoted for development (outside the SDNPA).

 

FOR DECISION

Minutes:

Adam Harvey, Principal Policy Planner introduced the report.

 

Mr Harvey explained that the report showed the list of sites submitted and the promoters intended uses based on the SHLAA Call for Sites that had been conducted in April and May 2017. 180 new sites had been submitted, with 53 new sites and 13 sites with amended boundaries and 113 sites that had been submitted before. It was acknowledged that the majority of submissions proposed uses for market housing, although other uses were also proposed such as rural exception sites, accommodation for the elderly and sites for gypsies, travellers and travelling show people accommodation.

 

All sites are in the process of being assessed and the updated SHLAA will be published before the end of the year. Mr Harvey explained the updated SHLAA will differ from previous years in terms of the criteria used to include and exclude sites. The exclusion criteria in the updated SHLAA are currently being finalised by officers but will only cover national constraints that can’t be overcome, for example sites that lie in the functional flood plain, or within Sites of Special Scientific Interest (SSSI’s).. Each site that is ‘included’, would then have a detailed pro-forma produced identifying specific planning  constraints (identified using GIS) associated with the site. All sites that are included would need to be further assessed as part of emerging Local Plans and/or Neighbourhood Plans before the most suitable sites can be chosen for allocation purposes.

 

Councillors expressed concern that newly submitted sites had not been previously shared and it was agreed Councillors would have site of the updated SHLAA before it is published. It was also agreed that both the updated SHLAA and wording associated with the document on the website will continue to clearly identify that the SHLAA is an important source of evidence to inform plan making, it does not make decisions about the future of sites. The SHLAA will continue to be a policy neutral document and the inclusion of any sites does not necessarily mean it will be allocated through the plan making process or gain planning permission. 

 

 

Following a discussion it was RESOLVED that the Panel NOTED:

 

i)             The number of submissions that were made during the SHLAA Call for Sites and the proposed development uses; and

 

ii)            Any new sites that have been promoted for development.

 

24.

Vehicle Parking Standards Supplementary Planning Document

In July 2017, Development Policy and Affordable Housing Panel provided comments on the draft Vehicle Parking Standards Supplementary Planning Document (VPS SPD) and noted that a six week public consultation on the draft Vehicle Parking Standards SPD would follow later this year.  The report noted the VPS SPD’s relationship with the South Downs National Park and the Alton Neighbourhood Plan Area.

 

To clarify the detail of the relationship with the Alton Neighbourhood Plan (2015), and to provide clarity on Policies TR3 and TR5 in the Alton Neighbourhood Plan which consider parking provision and standards, a guidance note has been prepared following dialogue with East Hampshire District Council and has been agreed by Alton Town Council Planning and Transport committee (20 September 2017). The guidance document is available to view on Alton Town Council’s website, and is scheduled for ratification by Alton Town Council (Full Council) on 25 October 2017.

 

The draft VPS SPD will make reference to this guidance note.

 

FOR INFORMATION

Minutes:

Ian Mawer, Planning Policy Team Leader introduced the item.

 

He asked the Panel to note an amendment to the note in the agenda, it would be an eight week consultation period not a six as stated. The Panel had previously considered the draft SPD and he was now asking them to note that the draft document had been amended to reflect the guidance note produced by Alton Town Council’s Planning and Transport Committee. The guidance note  provides clarity on Policies TR3 and TR5 of the Alton Neighbourhood Plan..

 

Following a discussion it was RESOLVED that the update be NOTED.

25.

External Consultations

Officers will inform panel members that they are currently preparing:

 

·                         a planning service response to the South Downs National Park Pre Submission Local Plan.

 

·                         a response to the CLG consultation “New planning approach to speed up delivering homes”

 

FOR INFORMATION

Minutes:

Ian Mawer, Planning Policy Team Leader introduced the item.

 

External Consultation

 

He explained that officers were currently co-ordinating a planning service response to the South Downs National Park Pre Submission Local Plan. The consultation closes on the 21 November 2017 and it was proposed that the Portfolio Holder for Planning & Affordable Housing and the Head of planning would sign this off.

 

Department for Communities and Local Government Consultation

 

A key point of the consultation was the draft methodology in calculating housing needs with a term “simple methodology”.

 

Within the Councils response would be the question of how would the draft methodology work for authorities where part of the district is covered by a national park authority (as it the case in East Hampshire), and highlight that national guidance on this topic would be supported. 

 

The consultation was due to end on 9 November 2017 and the response would be signed by the Portfolio Holder for Planning & Affordable Housing and the Head of Planning.

 

Following a discussion it was RESOLVED that the update be NOTED.