Agenda and minutes

Development Policy and Affordable Housing Panel
Wednesday, 7th March, 2018 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Cynthia Haveron  Democratic Services Officer - 01730 234092

Items
No. Item

34.

Apologies for Absence

To receive apologies for absence.

Minutes:

Apologies for absence were received from Councillors L Evans,  K Moon and I Thomas.

35.

Chairman's Announcements

To receive any matters the Chairman wishes to report.

Minutes:

There were no Chairman’s announcements.

36.

Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for the meeting.

Minutes:

There were no declarations of interest.

37.

Confirmation of the Minutes

To approve the minutes of the Panel held of 15 November 2017. (previously circulated)

Minutes:

The minutes of the meeting held on 15 November 2017 were agreed and signed as a correct record.

38.

Statement of Community Involvement pdf icon PDF 66 KB

The Committee is asked to consider the Draft Statement of Community Involvement (SCI) which has been prepared by officers. The SCI will only apply to areas of East Hampshire outside of the South Downs National Park.

 

FOR NOTING

 

Additional documents:

Minutes:

Ian Mawer, Planning Policy Team Leader introduced the report.

 

He explained that this was the second version of the document and there was a legal requirement to have a Statement of Community Involvement. The document had been written in a way for the public to better understand and become involved.

 

The document would go out to public consultation between 16 March 2018 and 27 April 2018.

 

Mr Mawer explained the new sections and that a revised Appendix B would be circulated shortly.

 

Clarification on consultation arrangements for planning applications and pre-planning discussion was requested. The meaning of ‘consultation’ should also be made clear within the document. Section 12 and Appendix B would be reviewed and expanded if necessary, following discussion with officers from Development Management.

 

Reference was made to the Local Interim Planning Statement (LIPS) consultations that had been successful in the past as they had been a useful way of getting the comments of residents. In reply it was agreed that this had been successful in the past although it had been a legacy of where the Council had been at the time. It was agreed that the ambitious timetable for producing the local plan would also be an important consideration in devising a programme of public consultation for the local plan review.

 

There was a brief explanation of the Planning Policy database.

 

Councillors thought the document was easy to understand but suggested that it should be proof read.

 

Following a discussion, it was RESOLVED that

 

1.    the content of the Statement of Community Involvement be NOTED; and

2.      AGREED that it be subject to six weeks public consultation between the 16th March 2018 and the 27th April 2018.

39.

The Residential Extensions & Householder Development Supplementary Planning Document pdf icon PDF 67 KB

The committee is asked to consider the revised Residential Extensions & Householder Development Supplementary Planning Document (SPD) which has been prepared by officers.

 

FOR RECOMMENDATION TO CABINET

Additional documents:

Minutes:

Kevin Thurlow, Principal Policy Planner introduced the report.

 

He explained that the Residential Extensions & Householder Development Supplementary Planning Document (SPD) had been out to public consultation. Following the consultation, a number of minor amendments had been made to the document. There had been a small number of responses to the consultation, 11 on time and one after it had closed.

 

The Panel was disappointed with the number of responses to the consultation but noted the amendments that had been made to the draft SPD. The potential for amending the SPD to recognise circumstances where alternative designs might be acceptable was discussed. Officers noted that, following its adoption, the SPD would become a material consideration. However, the Council would still consider planning applications on a case-by-case basis and would be flexible when circumstances demanded, as required by the local plan and national policy.

 

Although a new reference to utilities infrastructure and the need to engage with providers had been added to the SPD, a desire was expressed to go further and encourage overhead cables to be buried. The potential cost of requiring this was noted. Officers explained that any such requirement would need to be supported by evidence to show that this was particularly important for protecting local character. There was an opportunity to investigate this in preparing the local plan review, but there was insufficient justification to amend the SPD.

 

Following a discussion, it was RESOLVED that

 

1.    the content of the Consultation Statement be NOTED; and

2.      the content of the Supplementary Planning Document be NOTED and RECOMMENDED to Cabinet for consideration on the 24 May 2018.

40.

Vehicle Parking Standards Supplementary Planning Document pdf icon PDF 80 KB

The Committee will consider the revised Vehicle Parking Standards Supplementary Planning Document (SPD) which has been prepared by officers.

 

FOR NOTING

Additional documents:

Minutes:

Ian Mawer, Planning Policy Team Leader introduced the report.

 

He reminded the Panel that it had reviewed the draft document in July 2017 and that the public consultation had taken place between 4 December 2017 and 29 January 2018. There had been 19 responses to the consultation and the document had been amended.

 

He referred the Panel to paragraph 4.3 of the report which listed the key response themes.

 

He explained that the electric vehicle standards in Whitehill and Bordon were an aspiration for the rest of the district.

 

He explained a number of minor amendments to the document including:

 

·         table on page 138 – Parking Standards Residential; change to short stay 1 – 4 should be 1 – 5;

·         Page 164 – paragraph 4.6.3 electric vehicles; that this was only guidance not policy;

·         Page 151 – paragraph 2.1.2 – Accessibility;

·         Page 152 – paragraph 2.1.4 – information for Whitehill and Bordon only

·         Section 5 – Cycling had been rewritten following comments received.

 

There was concern about a minimum standard of one parking space for a one- bedroom home. This would not be suitable in areas without sustainable public transport. It was suggested that in areas without sustainable transport options, residential developments should provide more parking than the minimum standards. The implications for design were noted, but an amendment to the SPD encouraging additional parking in more rural areas should be considered.

 

Officers confirmed that the parking within the Alton Neighbourhood Plan would not be superseded once the SPD was adopted. Appendix 2 of the SPD provides guidance on the implementation of parking standards in relation to the Alton Neighbourhood Plan.

 

Councillors discussed the possibility of having car parking spaces under properties in the future. The difficulties of “triple tandem parking” was raised and it was agreed to review the wording in the SPD on this matter with officers from Development Management.

 

The Panel made a number of minor amendments to the document to correct typographical errors.

 

Following a discussion, it was RESOLVED that

 

1.    the content of the Consultation Statement be NOTED;

2.    the content of the Supplementary Planning Document (SPD) be NOTED;

3.    the final version of the document be amended in agreement with the Portfolio Holder for Planning and Housing and the Head of Planning;

4.    the document be RECOMMENDED to Cabinet for consideration on 24 May 2018; and

5.      NOTED that following the adoption of the SPD, the Residential Parking Standards for East Hampshire (2008) would be withdrawn.