Agenda and draft minutes

Overview and Scrutiny Committee
Tuesday, 29th October, 2019 6.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Cynthia Haveron  Democratic Services Officer

Items
No. Item

10.

Apologies for Absence

To receive apologies for absence.

 

 

                                       

Minutes:

There were no apologies for absence.

11.

Minutes of the Last Meeting

To approve the minutes of the last meeting held on 10 September 2019, previously distributed.

 

 

                                       

Minutes:

The minutes of the previous meeting held on 10 September 2019 were agreed and signed as a correct record.

12.

Chairman's Announcements

Minutes:

There were no Chairman’s announcements.

13.

Declarations of Interest

Minutes:

There were no declarations of interest.

14.

Place-Making East Hampshire Strategy

The Committee will receive a briefing from Cllr R Mocatta, Community Development, Placemaking and Infrastructure Portfolio Holder.

 

The session will be a question and answer format.

 

For Information

 

 

                                       

Minutes:

Cllr R Mocatta, Community Development, Placemaking and Infrastructure Portfolio Holder briefed the Committee and answered questions on his Portfolio.

 

He explained that the Strategy was still in draft and more detail needed to be added. It had been designed to try and bring all parts of the community together and involved working with the South Downs National Park Authority, Parish and Town Councils and local societies. These stakeholders would be engaged with prior to the draft strategy being put out for public consultation.

 

In response to a question about working with the SDNP he explained that the SDNP were more focused on landscape and inevitably there would be differences of opinion. Communities within the District that were split between the two authorities could prove challenging

 

In response to a further question about the importance of social and economic responsibilities, he explained that the SDNP worked to legislation which had to come first in their priorities and landscape was the dominant feature.

 

Following the discussion, the briefing was NOTED.

15.

The Property Portfolio pdf icon PDF 171 KB

The Committee will receive a briefing from Cllr T Costigan, Property Portfolio Holder on the overall performance of the Portfolio and the mechanism for the selection of property and due diligence.

 

For Information

Minutes:

Councillor T Costigan, Property Portfolio Holder briefed the Committee and answered questions on his Portfolio. Councillor R Millard, Leader, the Director of Regeneration & Place and the Special Projects Consultant were also present. (A copy of the presentation is attached as Appendix 1 to the minutes).

 

In reply to a number of questions it was confirmed that the current Strategy had been in place since formal Cabinet approval in May 2018 and that a detailed external audit of the process was currently being undertaken.

 

The current value of the portfolio posted on the EHDC website was from an external valuation process undertaken annually and upon the basis of true open market value.

 

It was confirmed that in respect of the performance of the Portfolio it was still early days; properties were a medium to long term investment. In respect of being approached to purchase property, such proposals were assessed on merit.

 

The mix of the Portfolio was an important consideration` and it was confirmed that each purchase made post adoption complied with the criteria set out in the current investment strategy.

 

In response to a question about the Council following the example of other councils and building Affordable Housing it was confirmed that this had been considered and Oxford Council’s and Eastleigh Borough Council’s work in this area had been investigated.

 

Following a discussion, the briefing was NOTED.

16.

Consideration of the Forward Plan & Key Decisions pdf icon PDF 61 KB

For Noting

Minutes:

The Forward plan was NOTED.

17.

Consideration of any Executive Decision called in to the Committee (if applicable)

For Decision

18.

Call-In of Executive Decision CAB 17.10.19 - Disposal of Site and Land known as Liphook Services

Minutes:

The Committee were invited to consider the above decision made by Cabinet on 7 October 2019.

 

The reason the decision had been called was that it had been considered that there had been no pre-scrutiny prior to going to Cabinet and insufficient scrutiny had been given to the item at the Cabinet meeting on 7 October 2019.

 

Concern was expressed by members of the Committee that parts of the report were restricted and that members might refer to these parts in an open session.

 

Cllr Johnson moved that the item should be heard in exempt session.

 

Cllr Agate seconded the motion.

 

6 Councillors voted FOR the motion, 3 Councillors voted AGAINST and no Councillors ABSTAINED.

 

Following a vote, the Committee AGREED that the item be considered in camera.

 

Cllrs S Hunt and T Maroney left the meeting.

19.

Exclusion of the Press & Public

RECOMMENDED that the press and public be excluded from the

meeting during consideration of the following item as:

(a) it is likely, in view of the nature of the business to be

transacted, or the nature of the proceedings, that if members

of the public were present during that item there would be

disclosure to them of exempt information as specified in Part 1

of Schedule 12A (as amended) to the Local Government Act

1972; and

(b) in all the circumstances of the case, the public interest in

maintaining the exemption outweighs the public interest in

disclosing the information.

20.

Consideration of Matters Arising from Executive Decisions Relating to Exempt Items (If applicable)

For Decision

21.

Call-In of Executive Decision CAB 17.10.19 - Disposal of Site and Land known as Liphook Services

Minutes:

(This item was considered in camera)