Agenda and minutes

Cabinet
Tuesday, 5th December, 2017 5.00 pm, MOVED

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

55.

Apologies for Absence

To receive apologies for absence.

Minutes:

Apologies were received form Councillors Mouland and Shepherd.

56.

Chairman's Announcements

To receive any matters the Chairman wishes to report.

Minutes:

There were no matters the Chairman wished to report.

57.

Minutes

To approve the minutes of the meeting of the Cabinet held on 12 October 2017 (previously circulated).

Minutes:

The minutes of the meeting of the Cabinet held on 12 October 2017 were approved as a correct record.

58.

Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.

Minutes:

There were no declarations of interest from any of the members present.

59.

Urgent Matters pdf icon PDF 61 KB

To note the following urgent decision taken in accordance with Standing Order 46, and reported to the Cabinet for information:

 

(1)  Extension of IT Contract (Chairman of the Governance, Audit and Scrutiny Committee notified on 1 November 2017)

Minutes:

RESOLVED that the following urgent decision, taken in accordance with Standing Order 46, be noted:

 

(1)   Extension of IT Contract.

60.

Delegated Decisions pdf icon PDF 41 KB

To note the following decisions taken in accordance with the Council’s scheme of delegations to Portfolio Holders:

 

(1)  Proposed Traffic Regulation Order – Hawthorn Way, Lindford;

(2)   Proposed Traffic Regulation Order – Green Lane and Redwing Road, Clanfield.

Additional documents:

Minutes:

RESOLVED that the following decisions, taken in accordance with the Scheme of Delegations to Cabinet Portfolio Holders, be noted:

 

(1)  Proposed Traffic Regulation Order – Hawthorn Way, Lindford; and

(2)   Proposed Traffic Regulation Order – Green Lane and Redwing Road, Clanfield.

61.

Joint Environmental Services Committee pdf icon PDF 73 KB

The Cabinet to consider the attached amended terms of reference of the Joint Environmental Services Committee as recommended by that Committee at its meeting held on 26 October 2017.

 

RECOMMENDED to Cabinet that the amended Terms of Reference of the Joint Environmental Services Committee be approved.

Minutes:

The Cabinet considered a recommendation from the meeting of the Joint Environmental Services Committee held on 26 October 2017 that its terms of reference  be amended as circulated.

 

RESOLVED that the amended terms of reference of the Joint Environmental Services Committee be approved.

62.

Cabinet Approved Grant Applications pdf icon PDF 82 KB

To consider the recommendations set out in the attached report.

Additional documents:

Minutes:

Councillor Butler presented a report to Cabinet setting out the Cabinet Grant Applications for November 2017.

 

Representatives of the Applicants were invited to address the Cabinet in support of their respective applications.  The Chairman then took the opportunity to thank all those present for attending.

 

RESOLVED that the following be approved:

 

(1)          Bentley Recreation Ground - £18,000

(2)          Broadlands RDA Riding for the Disabled - £25,000

(3)          Buriton Playground Committee - £18,901

(4)          Greatham Village Hall - £25,000

(5)          The Green ‘A’ Team - £5,393

(6)               The Kings Arms - £12,744.

63.

Council Tax Support Scheme pdf icon PDF 83 KB

To consider the recommendations set out in the attached report.

Additional documents:

Minutes:

Councillor Cowper presented a report to Cabinet seeking endorsement for the proposed Council Tax Scheme for 2018/19, to be subject to final full Council approval.

 

RECOMMENDED to full Council that

 

(1)       the Universal Credit Full Service be rolled out in East Hampshire Jobcentre Offices from July 2018.  This is when the Department for Works and Pensions start to move the working age people receiving legacy benefits (Income Support, Jobseekers Allowance, Employment & Support Allowance, Tax Credits and Housing Benefit) to Universal Credit. Although the Benefit Team is working closely with their DWP Business Development partner in order to ensure a managed transition for our customers to Universal Credit.  To introduce significant changes to the current Council Tax Support Scheme in 2018/19 may cause additional financial hardship to our customers and operational problems to the Benefits Team during an already difficult period of time. 

(2)       the 2017/18 Council Tax Support Scheme be retained for 2018/19 but with the following amendments:

 

(i)         the Allowances and Premiums used in determining entitlement  for working age claims are changed as set out in paragraph 4.8 of this report; and

 

(ii)        the Non-Dependant deductions used in determining entitlement for working age claims are changed as set out in paragraph 4.9 of this report.

 

(3)       the necessary amendments be made to the Council Tax Support Scheme document and that it is then published in accordance with Local Government Finance Act 1992 Section 13A(2); and

 

(4)       an annual Council Tax Support Hardship Fund of £5,000 be introduced, to support the most vulnerable Council Tax Support Customers as set out in paragraph 5 of this report. The £5,000 would form part of the budget process (2018/19) and would be agreed at Full Council in February. 

64.

Councillor Development pdf icon PDF 56 KB

To consider the recommendation set out in the attached report.

Additional documents:

Minutes:

Councillor Thomas presented a report to Cabinet giving an update on the work of the Councillor Development Panel including an update of the Councillor Development Strategy.

 

(A)         RECOMMENDED to full Council that the Councillor Development Strategy 2017-19 update be approved and adopted; and

(B)              RESOLVED that the progress update on the work of the Councillor Development Panel be noted.

65.

Exclusion of the Press and Public

RECOMMENDED that the press and public be excluded from the meeting during consideration of the following item as:

 

(a)          it is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and

(b)          in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Item 12 – Purchase of Cemetery Land

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Minutes:

RESOLVED that the press and the public be excluded from the meeting during

the consideration of the following items as:-

 

(i)         it was likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in paragraph 3 of Part I of Schedule 12A (as amended) to the Local Government Act 1972; and

 

(ii)        in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

The report to be considered was exempt under Paragraph 3 – Information

relating to the financial affairs or business affairs of any particular person

(including the Authority holding that information).

66.

Purchase of Cemetery Land

To consider the recommendations set out in the attached exempt report.

Minutes:

(This item was taken in camera)

 

Councillor Thomas presented an exempt report to Cabinet on future cemetery provision.

 

RESOLVED as set out in the Restricted Minute.