Agenda and minutes

Development Policy and Affordable Housing Panel
Wednesday, 15th November, 2017 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Cynthia Haveron  DEmocratic Services Officer

Items
No. Item

26.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors L Evans and I Thomas.

27.

Chairman's Announcements

To receive any announcements the Chairman may wish to make for information.

Minutes:

There were no Chairman’s announcements.

28.

Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for the meeting.

Minutes:

There were no declarations of interest.

29.

Confirmation of the Minutes

To approve the minutes of the previous meeting held on 25 October 2017, previously circulated.

Minutes:

The minutes of the meeting held on 25 October 2017 were agreed and signed as a correct record.

30.

Authority Monitoring Report (AMR) 2016/17 pdf icon PDF 83 KB

To receive the Authority Monitoring Report (AMR) for 2016/17 which has been prepared by officers to monitor the progress of Local Development Documents including the adopted policies of the Joint Core Strategy (JCS) and Housing and Employment Allocations Plan.

 

FOR DECISION

 

Additional documents:

Minutes:

Jennifer Howard, Senior Policy Planner and Ian Mawer, Planning Policy Team Leader introduced the report. The purpose of the report was to present the Authority Monitoring Report (AMR)for 2016/17. The purpose of the report was to monitor the progress of Local Development Documents including the adopted policies of the Joint Core Strategy (JCS) and Housing and Employment Allocations Plan.

 

Councillors were reminded that the report covered the period from 1 April 2016 to 31 March 2017 and only covered the area of East Hampshire outside of the South Downs National Park Authority.

 

A copy of page 24 of the agenda was distributed to members, that showed the correct figures for the table under paragraph 6.4.

 

The panel were informed that this was the first report to monitor Neighbourhood Plans. However, the Alton Neighbourhood Plan Group (ANPG) had produced their own monitoring report which could be found on their website. Therefore the only Neighbourhood Plans monitored were those for Bentley and Four Marks and Medstead. In reply to a question as to whether anyone monitored the ANPG - it was confirmed by Cllr Hill that the neighbourhood pan monitoring group meet every three months to monitor the performance of their plan/

 

Officers confirmed that the figures in paragraph 4.14 of the covering report under Housing and Employment Allocations Plan were for the 43% of the District outside of the South Downs National Park.

 

The panel considered the report and asked a number of questions.

 

It was confirmed that the figures in paragraph 2.15 were gross figures.

 

In answer to a question about whether the Self and Custom Build Register identified those who did not live in the District, it was confirmed that the register included questions about local connections. It was also confirmed that there had been an increase in the number registered since the end of the AMR monitoring period. 

 

In answer to a question about whether the Council published the Self and Custom Build Register, it was confirmed that the Council did not publish the register because of the personal data contained within it.

 

Officers agreed to the following amendments to the report:

 

·                     Paragraph 5.13 – Policy CP6 part c) remove line 6 starting 30661/029; Paragraph 6.5 add a link to the five year housing land supply position statement; and

·                     Amend the supporting text in Appendix 3 to clarify that the Council had a 7.23 year supply and a 1.317 surplus.

 

Following a discussion, it was RESOLVED that the Authority Monitoring Report be published on the Councils website with the amendments made by the Panel.

 

31.

Local Authority Enhanced Shared Equity Partnership (LAESEP) - EHDC and Merlion Housing Association Pilot

Cabinet approved a revised procedure for spending Affordable Housing Developer Contributions (AHDC) 25th May 2017.  The revisions permit the use of ADHC for an investment based model of affordable housing development in partnership with an approved provider.   A verbal update on progress to date will be given by the Housing Development Manager.

 

For Information

Minutes:

Mark Barnett, Housing Manager (Development) and David Lindsay, Housing Enabling Officer introduced this item. ( A copy of the presentation is attached for information)

 

Mark Barnett advised the Panel that he would be covering income generation under this item and not as part of agenda item 8.

 

He advised the Panel that the Council had developed a working relationship with Merlion Homes in the development of affordable housing sites. Merlion Homes was a Housing Association but were not registered.

 

The partnership was formed as developers had struggled to find Registered Providers willing to procure affordable homes on small sites. In an attempt to keep some onsite provision rather than collect a commuted sum, the Council had agreed to amend the tenure to equity housing. The first incident of this arose in Horndean approximately 18 months ago and since then further incidents had occurred .

 

Cabinet had approved this new approach in May 2017. Merlion had agreed to look at a number of sites and it had been agreed to run a pilot and report back to Cabinet in April 18.

 

Three LAESEP sites had been approved internally at Bucks Horn Oak, Lovedean and Bordon. A model funding agreement and associated legal agreement had been completed in September. He confirmed that thee LAESEP homes had been completed in Medstead. These had been age restricted homes which had been challenging to market on the Beechcroft site, but with EHDC investment were now being offered to the market with a discount of 50% and no rent to pay.

 

In reply to query regarding nil rent, he explained that the business model worked, retaining equity on the home. House price inflation would generate profit when sold or the resident bought more equity.

 

He gave the Panel an overview of fees and investment from Affordable Housing Developer Contributions and explained that the income target had been exceeded by mid year. Charging Merlion a funding fee of 15% generated a great deal of income. He further explained that residents did not have to sell back to Merlion although this was something being reconsidered on future sites. A Deed of Variation to the s106 had been required in each instance, to allow the change to shared equity.

 

He explained the next steps which would be to continue developing governance for the projects. He believed there was an opportunity to expand the programme and other options to consider. There was also a need to identify a pipeline of sites for 2018/19.

 

Following a discussion, the update was NOTED.

32.

Local Government Association (LGA) - Housing Advisers Programme

The LGA has invited bids from Local Authorities under this programme, which closed 11th Sept 2017.  Successful bidders will be awarded funding towards consultancy services to develop and progress specific projects meeting qualifying criteria.  Housing Development have submitted a bid for the LAESEP project, to inform decision making on how the Council could expand the programme.  A verbal update is provided by the Housing Development Manager.

 

For Information

Minutes:

Mark Barnett, Housing Manager (Development) and David Lindsay, Housing Enabling Officer introduced this item. ( A copy of the presentation is attached for information)

 

Mark Barnett explained the Local Government Association (LGA) had offered grants of up to £14,000 to local authorities to start or progress projects to address homelessness, housing development and innovation and income generation.

 

Over 70 LA’s had applied for a grant and EHDC had been successful in being awarded £12,500. This would be used to employ external consultant Arlingclose Ltd to advise the Council. They had considerable experience in this area. A project group would be established and would include representatives from the Legal and Commercial Teams. They would examine options for a suitable delivery vehicle and treasury solutions for LAESEP.

 

Following a discussion, the update was NOTED.

 

33.

Affordable Housing Update - Programme and Income Generation pdf icon PDF 93 KB

Half year analysis of affordable housing completions and income received against targets is provided verbally by the Housing Development Manager.

 

For Information

Minutes:

Mark Barnett, Housing Manager (Development) and David Lindsay, Housing Enabling Officer introduced this item. (A copy of the presentation is attached for information)

 

Mark Barnett briefed the panel on the District wide affordable housing completion target, which was 225. Currently they were on target to exceed this number, but the exact figure was difficult to predict as many completions were forecast for March 2018 and onsite conditions outside of the control of the Council could push some completions into the following year.

 

Following a discussion, the update was NOTED.