Agenda and draft minutes

Audit Committee
Tuesday, 24th September, 2019 6.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Cynthia Haveron  Democratic Services Officer

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.         

Minutes:

Apologies for absence were received from Councillor K Carter.

 

 

                                       

2.

Chairman's Announcements

Minutes:

There were no Chairman’s announcements.

 

 

                                       

3.

Declarations of Interest

To receive and record any declarations of interest.     

Minutes:

There were no declarations of interest.

 

 

                                       

4.

EH Commercial Services Ltd - Update pdf icon PDF 81 KB

The committee will receive a report on the actions of the EH Commercial Services Ltd following the Limited Assurance received.

 

For Information                

Additional documents:

Minutes:

The Managing Director of EH Commercial Services Ltd (MD) introduced the report.  The Non-Executive Director EH Commercial Services Ltd was also present to answer questions. The MD explained that the company was a rapidly growing “start up” company and the audit had provided a useful opportunity to review, reflect and update the company’s policies, procedures and documentation.

 

They also confirmed that all the management actions highlighted in the report had been completed except for one. This was the recruitment of a Finance assistant as detailed in observation 3, the post would be prioritised for recruitment once the company could sustain the role financially.

 

The MD addressed a number of questions on its performance and staffing of the company.

 

The Deputy Head of Partnership Southern Internal Audit Partnership addressed the committee, he gave credit to everyone in the company who had addressed the issues that  had been raised within the audit report.

 

Following the discussion, the report was NOTED.

5.

Internal Audit Progress Report 2019-20 (August 2019) pdf icon PDF 246 KB

For Noting                       

Minutes:

The Deputy Head of Partnership from Southern Internal Audit Partnership introduced the report. This was the first progress report for 19/20 and that 40% of their work was now in progress. He drew members attention to pages 28 and 29 of the agenda which showed the status of the ‘live reports’. Those in bold and marked with a asterixis showed those were actions had been completed. These would fall off of the next report. In addition, no fraud or irregularities had been reported up to the end of August 2019.

 

He also addressed a number of questions and agreed to put cut off dates into future reports.

 

Following the discussion, the report was NOTED.

6.

Internal Audit - an Introduction

The Committee will receive a training/briefing session on the work of Internal Audit and the Audit Committee.

Minutes:

This item was held as a training session after the meeting.