Agenda, decisions and draft minutes

Cabinet - Tuesday, 17th December, 2019 3.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: James Harris  Deputy Democratic Services Team Leader - 01730 234098

Items
No. Item

35.

Apologies for Absence

To receive apologies for absence.

 

 

                                               

Minutes:

Apologies were received from Councillors T Costigan, N Drew and I Thomas.

36.

Chairman's Announcements

Minutes:

There were no Chairman’s Announcements.

37.

Minutes

To approve the minutes of the meeting of the Cabinet held on 17 October 2019 (previously circulated):

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=126&MId=2464

 

                                               

Minutes:

The minutes of the previous meeting held on 17 October 2019 were confirmed and signed as a correct record.

38.

Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.

Minutes:

Cllr Cowper declared a non-pecuniary interest in that he did not feel able to make a clear-cut decision in respect of minute 42 – Decision to Fund Affordable Housing Using Affordable Housing Developer Contributions.

 

Cllr Cowper left the room during the consideration and voting on this item.

39.

Deputations

Minutes:

Cabinet received a deputation in opposition to item 7, Decision to Fund Affordable Housing Using Affordable Housing Developer Contributions and the associated planning application from Mr Phil Bates, who represented Grayshott Society & West of Grayshott Conservation Group.

 

                                               

40.

Delegated Decisions pdf icon PDF 43 KB

RECOMMENDED that the following decisions taken under the scheme of delegations to Portfolio Holders be noted:

 

(1)  Proposed Traffic Regulation Order Forest Road, Bedford Road, Petersfield;

 

(2)  Proposed Traffic Regulation Order Chawton Village - Gosport Road, Winchester Road, Wolfs Lane and Ferney Close;

 

(3)  Proposed Traffic Regulation Order for Bordon – various sites;

 

(4)  Proposed Traffic Regulation Order for Gilbert White Way j/w Heighes Drive; and

 

(5)  Proposed Traffic Regulation Order Mill Lane, Alton.

Additional documents:

Minutes:

RESOLVED that the following delegated decisions be noted:

 

(1)  Proposed Traffic Regulation Order Forest Road, Bedford Road, Petersfield;

 

(2)  Proposed Traffic Regulation Order Chawton Village - Gosport Road, Winchester Road, Wolfs Lane and Ferney Close;

 

(3)  Proposed Traffic Regulation Order for Bordon – various sites;

 

(4)  Proposed Traffic Regulation Order for Gilbert White Way j/w Heighes Drive; and

 

(5)  Proposed Traffic Regulation Order Mill Lane, Alton.

41.

Homelessness and Rough Sleeper Strategy 2019-2024 pdf icon PDF 100 KB

Additional documents:

Minutes:

Councillor Butler presented the report and recommendation to Council.

 

Cabinet RECOMMENDED to Council that the Homelessness and Rough Sleepers Strategy and Action Plan 2019-2024 be adopted.

 

Cllr Cowper left the room in accordance with his previous declaration of interest.

42.

Decision to Fund Affordable Housing Using Affordable Housing Developer Contribution pdf icon PDF 97 KB

In accordance with Standing Order 46.2, the Chairman of the Overview and Scrutiny Committee has agreed that this decision is urgent and cannot be reasonably deferred.

 

                                               

Additional documents:

Minutes:

The Director for Regeneration and Place responded to the points raised by Mr Bates during his deputation.  He explained that Grayshott Parish Council believed that the village had enough spare allotments to meet the demand from the Applegarth development and that their objection had been on the loss of green space.  Officers had concluded that this need could not be proven due to the green space provided as part of the Applegarth scheme.

 

In respect of the Planning Committee, there had been a thorough debate and any procedural concerns would have been raised at the meeting.  Members of the Planning Committee undertook regular training to sit and remain on the committee and were required to pass a test before sitting.  The agenda had been published well in advance of the meeting and in line with the statutory publication date.  Each planning application was determined on its own merits and comments from the public and statutory consultees were taken into account.  The liaison group only considered planning matters, housing was a separate process.

 

Cllr Butler introduced the report and explained that it presented a rare opportunity to provide wheelchair accessible affordable housing in the district.

 

In response to questions it was explained that the funding agreement could specify a higher wheelchair standard, tailor the marketing towards disabled people and make the units available to Grayshott residents first.  If a wheelchair bound buyer for a unit was identified early enough the property could be built to their specific needs.  As the council would have partial equity, their future affordability could be maintained, and control would remain to market the units to disabled people if the original owner decided to sell.

 

Whilst a distance from the village centre, Cabinet believed that the location was sustainable and noted that there were wheelchair accessible pavements.  It was also highlighted that the Applegarth development had some facilities which would foster a community feeling.

 

Cabinet RESOLVED to:

 

(i)            approve a payment of £375,000 of Affordable Housing Developer Contributions, to Merlion Homes, to enable the construction of 5 shared equity bungalows in Grayshott; and

 

(ii)          Delegates authority for the completion of the funding agreement pertaining to 2.1 to the Director of Regeneration and Place.

 

Cllr Cowper returned to the room.

43.

Council Tax Support Scheme 2020/21 pdf icon PDF 78 KB

Minutes:

Councillor Louisson presented the report and recommendation to Council.

 

Cabinet RECOMMENDED to Council that the 2019/20 Council Tax Support Scheme is retained for 2020/21 but with the following amendments:

 

(i)        the Allowances and Premiums used in determining entitlement for working age claims are changed as set out in paragraph 4.3 (i) of the report;

(ii)        the Non-Dependant deductions used in determining entitlement for working age claims are changed as set out in paragraph 4.3 (ii) of the report; and

(iii)       That the necessary amendments are made to the Council Tax Support Scheme document and that it is then published in accordance with Local Government Finance Act 1992 Section 13A(2)

44.

Council Tax Empty Homes Premium pdf icon PDF 86 KB

Minutes:

Councillor Louisson presented the report and recommendation to Council.

 

Cabinet RECOMMENDED to Council that the level of Empty Homes Premium on dwellings that have been unoccupied for more than two years, be applied as follows:

 

(i)            From 1 April 2020, 100% premium in addition to the full council tax charge for each dwelling unoccupied and unfurnished between two and five years, and 200% premium for dwellings unoccupied for more than five years;

 

(ii)          From 1 April 2021, 100% premium in addition to the full council tax charge for each dwelling unoccupied and unfurnished between two and five years, 200% for dwellings unoccupied between five and ten years, and 300% for properties unoccupied for more than ten years;

 

(iii)         That in co-ordination with the Private Sector Housing Team, owners of dwellings that would be affected by the above changes are contacted during 2020, to encourage occupation and are informed of the changes to the level of premium.

45.

Proposal for EHDC Involvement in Whitehill & Bordon Town Centre pdf icon PDF 71 KB

Minutes:

Councillor Cowper presented the report and emphasised its significance in creating a heart for the community.

 

Cabinet noted the projects that had already been delivered and highlighted the importance of the decision in taking the project forward.

 

Cabinet RESOLVED to:

(i)            delegate to the Director of Regeneration and Place, in consultation with the Portfolio Holder, the development of a detailed business case for investment in the Health Hub;

 

(ii)          delegate to the Director of Regeneration and Place, in consultation with the Chief Executive and Portfolio Holder, the undertaking of feasibility work and development of an outline business case for satellite office accommodation, within the new Town Centre;

 

(iii)         delegate to the Director of Regeneration and Place, in consultation with the Portfolio Holder, the undertaking of feasibility work and development of an outline business case for the alternative use and/or disposal of the Guadaloupe car park;

 

(iv)         Note proposed applications for funding and agree that the s151 Officer may accept grant funding and where applicable, for the Council to act as accountable body for such funding; and

 

(v)          delegate to the s151 Officer the finalisation of any grant agreements.

46.

Whitehill & Bordon S106 Funding Application - The Phoenix Theatre & Arts Centre pdf icon PDF 74 KB

Minutes:

Councillor Cowper presented the report and highlighted the importance of the facility and the community role that it played.  The approval of the recommendations would support the Phoenix Theatre in the short term and potentially lead to a new venue within the town centre.

 

In response to a question it was confirmed that where practical, the money would be spent on assets that could be transferred to a new venue.

 

Cabinet RESOLVED to:

 

(i)            Approve the award of £200,000 for refurbishments to the existing Phoenix Theatre and Arts Centre Building to provide improvements to an existing community facility in Whitehill & Bordon and subject to the imposition of conditions to be approved by the Head of Planning; and

 

(ii)          Approve East Hampshire District Council officers to work collaboratively with The Phoenix Theatre & Arts Centre staff and trustees, and other project partners as appropriate, to progress a proposal to move its operation to a Whitehill & Bordon town centre location.

47.

Place-Making and Regeneration Investment Framework pdf icon PDF 85 KB

Minutes:

Councillor Mocatta presented the report and explained that it followed on from the Enhance East Hants Strategy with the aim for additional flexibility in investing to enable positive place-making and support economic growth.

 

Cabinet RESOLVED to agree the creation of a Place-Making & Regeneration Investment Framework in accordance with the principles set out in Appendix 1 of the report.