Agenda and minutes

Cabinet - Thursday, 1st July, 2021 5.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Jenni Harding  Democratic Services Team Leader - 02392 446234

Link: Watch_the_Meeting

No. Item


Apologies for Absence

To receive apologies for absence.


Apologies for absence were received from the Deputy Leader, Cllr Butler.





Chairman's Announcements


There were no announcements that the Leader wished to make.






To approve the minutes of the meeting of the Cabinet held on 03 June 2021.


The minutes of the previous meeting held on 03 June 2021 were confirmed as an accurate record.






Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There were no declarations of interest.





Shaping Our Future pdf icon PDF 147 KB

Additional documents:


The Leader introduced this item which provided Cabinet with information on the progress of the Shaping our Future Programme and proposed the next steps.


Within this item, was a report submitted from the Overview & Scrutiny Committee held on 23 June 2021. 


The Overview & Scrutiny Chair was unable to attend Cabinet to present the report, however the Leader thanked Cllr Dolan and the Committee for their time and commitment in scrutinising the programme to date and welcomed the opportunity for greater engagement in the future. 


Proposed by Cllr Louisson and seconded by Cllr Mocatta, following a vote, it was RESOLVED that Cabinet;


       I.          Agreed the latest version of the Programme structure and plan (4.5, 4.10-4.14).


     II.          Approved the estimated costs and savings associated with the Programme and the relationship to the Medium-Term Financial Strategy (MTFS) (Section 3).


   III.          Approved the overarching concept of the Target Operating Model (TOM) (Diagram 1, 3.6, and Appendix 1)


  IV.          Agreed to drive the East Hampshire and Havant partnership to deliver maximum impact and hence opportunities for reinvestment through a more detailed analysis over the next three months (5.1-5.6).


    V.          Agreed to delegate authority, in line with Financial Procedure Rule G.35, for the Director of Corporate Services to approve drawdowns from relevant reserves, up to a maximum of £383k in 2021/22, with retrospective reporting to the Cabinet via Programme updates and routine budget monitoring reports (5.3).






Whitehill & Bordon Health Hub pdf icon PDF 412 KB

Additional documents:


The Leader introduced the report which outlined recommendations regarding East Hampshire District Council’s contribution to a package of funding, to enable the Whitehill & Bordon Health Hub to be delivered.


The Leader thanked Dr Anthony Long, Clare Chester and the team, as well as the various stakeholders involved for their commitment and dedication to the project.


Proposed by Cllr Moon and seconded by Cllr Thomas, following a vote, it was RESOLVED that Cabinet;


       I.          Noted that a package of public and private sector funding has been agreed to deliver a health hub in Whitehill & Bordon’s new town centre.


     II.          Approved the Council entering into a funding agreement with Defence Infrastructure Organisation (DIO) to transfer to DIO funding from the Whitehill & Bordon Eco-Town grant (2010) up to a cap of £530,000 as a capital contribution for the Health Hub.


   III.          Approved the allocation of £461,000 from s106 funding which has been specified for health as part of the s106 funding packages across the three Whitehill & Bordon strategic allocation development sites.


  IV.          Delegated to the Director of Regeneration and Place, in consultation with the Monitoring Officer and Director of Corporate Services, completion of the funding agreement(s), including agreeing the detail regarding milestones and the associated release of funding.



Proposal to Incur Fees for Penns Place pdf icon PDF 213 KB


The Leader introduced the item and noted the decision sought at this stage is to approve the initial fact-finding expenditure and progression of the project.  Progression would then enable a number of options to be put forward, with the costs and benefits for each option, to allow Members to review and decide on the best way forward.


The Director for Regeneration & Place informed Cabinet, the planning authority for the site was South Downs National Park.


Cllr Mocatta sought advice from the Monitoring Officer at this point, as to his involvement in the discussion due to his responsibility for EHDC in sitting on the Planning Committee at South Downs National Park.


It was agreed that Cllr Mocatta leave the room, to enable the discussion and recommendation to be voted on.  Cllr Mocatta left the room at 17:41.


Proposed by Cllr Glass and seconded by Cllr Costigan, following a vote, it was RESOLVED that Cabinet;


a)    Approved an increase to the capital programme for £150,000 in accordance with paragraph 64.3 of the Budget and Policy Framework Standing Orders.


b)    Delegated authority for the Director for Regeneration and Place, in consultation with the Director for Corporate Services, to spend up to £150,000 to pursue planning consent for residential development in relation to the existing Penns Place Council Offices site.


c)     Delegated authority for the Director of Corporate Services to drawdown up to £150,000 from the Asset Management Reserve in order to fund the expenditure.


Cllr Mocatta re-entered the room and resumed participation in the meeting at 17:47.


Allocation of Community Infrastructure Levy (CIL Funds) pdf icon PDF 314 KB

Additional documents:


Cllr Glass introduced the report following approval of the CIL Spending Protocol in January 2021, which enables the Council to allocate funds to infrastructure projects, in accordance with prescribed criteria and governance arrangements. 


Proposed by Cllr Drew and seconded by Cllr Moon, following a vote, it was RESOLVED that Cabinet approve the recommendations for the allocation of Community Infrastructure Levy funding, in accordance with the CIL Spending Protocol and as set out at paragraphs 5.7 to 5.10, along with appendices A and B.




Cabinet to APPROVE Cllr Bentley to be appointed to the Grants and Awards Cabinet Liaison Panel. 





Proposed by Cllr Drew and seconded by Cllr Thomas, it was RESOLVED that Cllr Bentley be appointed to the Grants & Awards Cabinet Liaison Panel.