Agenda and minutes

Council - Thursday, 18th July, 2019 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX

Contact: Penny Milne  Democratic Services Team Leader - 023 9244 6234

Items
No. Item

15.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

The Chairman took the opportunity to thank Nick Leach for his many years service to the Council as Monitoring Officer and Senior Solicitor (Contentious) and wished him well in his retirement.

 

The Chairman then advised the meeting that, in accordance with Standing Order 13.2, he would exercise his right as chairman to alter the order of business so as to bring forward the debate on the Motion at item 14 and take Public Questions immediately thereafter as the two items were directly related.

16.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors Drew, Maroney, Langley, Tennyson, Thomas and Costigan.

17.

Declarations of Interest

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

18.

Confirmation of Previous Minutes

To confirm the minutes of the annual meeting of the Council held on 16 May 2019 (previously circulated).

Minutes:

Proposed by Councillor Williams and seconded by Councillor Hill, it was

 

RESOLVED that the minutes of the Annual Council meeting held on 16 May 2019 be approved as a correct record.

19.

Appointment of Monitoring Officer

RECOMMENDED to full Council that the new Head of Legal be designated as Monitoring Officer at the conclusion of the recruitment process for that position, in accordance with Article 8.2 of the Council’s constitution, in the interim, that the Council designates the Interim Head of Legal as Monitoring Officer.

Minutes:

The Interim Head of Legal left the meeting during consideration of this item.

 

Proposed by Councillor Glass and seconded by Councillor Bentley, it was

 

RESOLVED that the new Head of Legal be designated as Monitoring Officer at the conclusion of the recruitment process for that position, in accordance with Article 8.2 of the Council’s constitution, and, in the interim, that the Council designates the Interim Head of Legal as Monitoring Officer.

20.

Appointment of the Chief Executive pdf icon PDF 119 KB

Minutes:

Councillor Carter presented a report and recommendation to Council arising from the meeting of the Joint Human Resources Committee meeting held on 18 June 2019.

 

Proposed by Councillor Carter and seconded by Councillor Bentley, it was

 

RESOLVED that:

 

(1)  Gillian Kneller be appointed as Chief Executive;

(2)  the Chief Executive be appointed as Head of Paid Service; and

(3)  the Chief Executive be appointed as Returning Officer.

21.

Proposed Amendment to Governance, Audit and Scrutiny Committee, Community Engagement and Cabinet Advisory Panels pdf icon PDF 113 KB

Additional documents:

Minutes:

Councillor Matthews presented a report and recommendation to Council arising from the meeting of the Governance, Audit and Scrutiny Committee held on 24 June 2019.  Councillor Matthews reported the following proposed addition to the terms of reference of the Overview and Scrutiny Committee set out in Appendix 1b to the report:

 

“1.15   to undertake the functions of the Council’s Crime and Disorder Committee for the purposes of Section 19 of the Policy and Justice Act, including consideration of a CCfA relating to crime and disorder matters.”

 

Proposed by Councillor Matthews and seconded by Councillor Hunt it was

 

RESOLVED that the following be approved:

 

(1)  the separation of the Governance, Audit & Scrutiny Committee into separate functions. The Monitoring Officer be instructed to make all necessary substantive amendments to the Constitution of East Hampshire District Council to give effect to this resolution. The delegation to the Monitoring Officer to include all minor consequential, consistency and typographical amendments. The revised constitution to be published as soon as reasonably practicable thereafter;

(2)  the Committee Terms of Reference for:

 

·  Overview and Scrutiny, as amended to include:

“1.15         to undertake the functions of the Council’s Crime and Disorder Committee for the purposes of Section 19 of the Policy and Justice Act, including consideration of a CCfA relating to crime and disorder matters.

 

·  Standards;

·  Audit; and

·  Planning

 

(3)  Appointment of Chairmen and members be to the revised Committees;

 

(4)  The Scrutiny Committee be invited to consider the draft guidance notes and statutory guidance and to recommend to full council a perfected proposal for the adoption of the East Hampshire Scrutiny principles;

 

(5)  the insertion of Standing Order 65.7 in respect of Cabinet Panels; and

 

(6)  amendment of the terminology in the constitution to delete ‘Member Project Leads’ and replace with ‘Portfolio Assistant’.

22.

Policy Approval for a Proposed Revision, Efficiency and Alignment of the Constitutions of East Hampshire District Council and Havant Borough Council pdf icon PDF 93 KB

Additional documents:

Minutes:

Councillor Matthews presented a report and recommendation arising from the meeting of the Governance Audit and Scrutiny Committee held on 24 June 2019.  Councillor Matthews also reported that the suggested number of members on the Joint Constitutional Sub-Committee had been increased to four from each authority.

 

Councillor Matthews reported that, in order to allow the sub-committee proper time in considering and formulating its own policy parameters, it was proposed to delete recommendation 2.2.

 

Proposed by Councillor Matthews and seconded by Councillor Denton, it was

 

RESOLVED the following be approved

(1)         the review of the constitution and methodology set out in 3.2 of the report;

(2)         the creation of a single purpose joint subcommittee with Havant Borough Council of 8 Members;

(3)         the appointment of 4 Members from East Hampshire District Council to the subcommittee;

(4)         the Sub-Committee be invited to report to full Councils in October 2019.

(5)         the budget to a maximum of £20,000 from the East Hampshire District Council Business Transformation reserve.    

23.

Appointments pdf icon PDF 62 KB

(A)         The Council to note the following changes to Committees and outside bodies since the last meeting of the Council:

 

Planning Committee

Councillor Mocatta – stepped down

Councillor Denton – appointed as reserve

Councillor Boxall – removed as reserve

 

Governance Audit and Scrutiny Committee

Councillor May – appointed

Councillor Hunt – appointed in place of Councillor Boxall

Councillor Boxall – appointed as reserve in place of Councillor Hunt

 

Licensing Committee

Councillor Johnson - appointed

Councillor Standish – appointed

 

Councillor Development Panel

Councillor Langley – appointed

Councillor Woodard – appointed

 

Chase Stakeholder Group

Councillor Maroney – appointed

 

Solent LEP Growth Forum

Councillor Moon to replace Councillor Denton

 

(B)         The Council to consider a recommendation from the Governance Audit and Scrutiny Committee that Council appoint Councillors to the Outside Bodies as set out in Appendix 1 to the attached report, and that in future years these appointments are made by Full council.

(C)         The Council to consider any additional appointments consequent upon Items 8 and 9 on this agenda.

Additional documents:

Minutes:

(A)         Proposed by Councillor Oppenheimer and seconded by Councillor Louisson, it was

RESOLVED that the following Changes to Committees since the last meeting of the Council be noted:

Planning Committee

Councillor Mocatta – stepped down

Councillor Denton – appointed as reserve

Councillor Boxall – removed as reserve

 

Governance Audit and Scrutiny Committee

Councillor May – appointed

Councillor Hunt – appointed in place of Councillor Boxall

Councillor Boxall – appointed as reserve in place of Councillor Hunt

 

Licensing Committee

Councillor Johnson - appointed

Councillor Standish – appointed

 

Councillor Development Panel

Councillor Langley – appointed

Councillor Woodard – appointed

 

Chase Stakeholder Group

Councillor Maroney – appointed

 

Solent LEP Growth Forum – amended to Solent Leaders’ Board

Councillor Moon to replace Councillor Denton

Portsmouth City Council Health Overview and Scrutiny Committee

Councillor Agate

 

(B)         Proposed by Councillor Williams and seconded by Councillor May, it was

RESOLVED that the appointments to Outside Bodies recommended by the Governance Audit and Scrutiny Committee as set out in Appendix 1 of its report to Council be approved and that in future years these appointments be made by full Council.

(C)         Proposed by Councillor Millard and seconded by Councillor Butler. It was

RESOLVED that the appointments to the new Committees approved by the Council at Minutes 21 and 22 and set out in the Supplementary Information, be approved, to be implemented with effect from 1 September 2019.

24.

Motions Received under Procedural Order 14.1 pdf icon PDF 46 KB

The Council to debate the attached Motion received in accordance with standing order 14.1, proposed by Councillor Boxall and seconded by Councillor Dolan.

Minutes:

Councillor Boxall proposed the following Motion to Council, seconded by Councillor Dolan:

 

“That Council notes 

 

1         The recent 2018 intergovernmental panel on Climate change (IPCC) report states that we have just 12 years to act on climate change if global temperatures rises are to be kept within the recommended 1.5 degrees Celsius .

 

2         Hampshire County Councilhave passed a motion on climate emergency and we commend it whilst recognising that the desired outcome can only be achieved through collaboration with other local authorities, including District councils.

 

 

3         Humankind has already caused irreversible climate change, the impacts of which are being felt around the world. Global temperatures have already increased by 1 degree Celsius from pre industrial levels. Atmospheric CO2 levels are above 400 parts per million (ppm). We have 12 years to act to avoid widespread drought, food scarcity, heat related deaths and loss of biodiversity including insects and vital food pollinators.

 

 

4         At present we are on track to overshoot the Paris agreements 1.5 degree Celsius by 2050. In order to reduce the chance of runaway global warming and limit the effects of climate breakdown, it is imperative that we as a species reduce our CO2 emissions from their current 6.5 tonnes per person per year to less than 2 tonnes as soon as possible.

 

5         We cannot expect individuals to make this reduction on their own. Society needs to change its laws, taxation and infrastructure to make low carbon living easier and the new norm.

 

6         Carbon emissions result from both production and consumption. EHDC has started to make progress  with its 2014-19 energy strategy but this is not enough. More can and must be done. The intergovernmental report of 2018 was clear that action is necessary from all parts of society. Local Authorities along with Government, need to be taking a lead role, creating initiatives and setting behaviour for others to follow.

 

7         Councils around the world are responding by declaring a "Climate Emergency " and taking action to address this emergency 

 

8         Local Authorities should not wait for their national Government to change policies.  Bold local policies tackling climate change can deliver economic and social benefits in terms of new green jobs, economic savings and market opportunities, as well as much improved well-being for Hampshire residents, for example through reducing fuel poverty and energy bills , encouraging healthy active travel and community transport and improving green spaces and access to nature .

 

This Council therefore calls on the cabinet to

 

1          Declare a Climate Emergency. 

 

2          Pledge to make East Hampshire District Council carbon neutral by 2030.

 

3          Set up a cross party working group to include officers, councillors and key local stakeholders including schools, colleges and youth groups to provide ideas of achieving a carbon neutral East Hampshire District by 2030 and carbon Zero by 2050. 

 

4          Report to Full Council within 6 months (to be made publicly available) setting out the immediate and longer-term actions that the Council will take and how it plans  ...  view the full minutes text for item 24.

25.

Public Questions (Standing Order 13.4(e) pdf icon PDF 95 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.

 

http://easthants.moderngov.co.uk/documents/s9789/ProtocolforPublicQuestionsatEHDCCouncilSept2018.docx.pdf

Minutes:

The following public questions were received and published on the Council’s website.

In accordance with the Council’s Protocol for Public Questions, the Chairman took the questions as read and took questions 1 to 5 and 7 together, being similar in nature:

 

1.    From Mr E Broomfield

Approx 200 authorities across all political parties up and down the country including Hampshire County Council have formally recognised the overwhelming urgency of taking immediate action to control global warming by declaring a climate emergency.  Under what circumstances would it be appropriate to vote differently from Hampshire County Council and these 200 authorities?

2.    From Mr R Knight

 

This evening you will discuss a motion concerning the climate emergency that currently exists, an emergency that arises due to insufficient action being taken since the burning of fossil fuels was first identified as a potential issue in 1830 by Alexander Van Humboldt.

The science proving that he was right was well established by 1959 and since that date we have confirmed this fact repeatedly with the only new data being the ever smaller window of opportunity to act to avoid catastrophic consequences.

We have the facts, the international consensus and the knowledge that action can be delayed no longer. We need this motion to pass, today, for all of our sakes. 

My three questions are:

To the Leader of the Conservative Councillors:

Will the Leader of the Conservative Councillors give a free vote and ensure that party rivalry and political strategising do not risk any further delay? 

If not, then please could he explain his reasoning as this is a cross-party motion?

The Chairman advised that a Local Authority has no responsibility for matters that fall to the Political Groups, therefore this is not a question that could be dealt with at Council.

 

To the Chairman of the meeting: 

Can a record of the votes by each Council Member be recorded and shared publicly?

 

3.    Mr D Barton

With so many voices, including Sir David Attenborough and Greta Thunberg, stressing the importance for all levels of society to act, can you assure me that our District will take a leading role to ensure that whatever funds are allocated to projects, the reduction of CO2 is considered as the top priority.

4.    Mr J Hilton

I understand that declaring a climate emergency is one thing and taking actions that address the emergency is another. The skills required to address the crisis may not necessarily exist within the council. Will you form a citizens' assembly so that a wider range of views and experiences can be heard, with the aim of getting the best help quickly, moving to action sooner, and increasing accountability?

5.    Mr I James

Although China still has coal fired power generators it's per capita (that is per person) carbon dioxide emissions is still lower than the UK’s. However this is irrelevant to whether or not East Hampshire District Council adopts policies that will help control global warming. I believe everyone knows of the  ...  view the full minutes text for item 25.

26.

Questions to Cabinet Members

The Chairman will allow 20 minutes for Councillors to ask questions of the Cabinet Portfolio Holders on matters within their respective Portfolios.

Minutes:

In response to a question from Councillor Hunt, the Leader confirmed that a move to paperless meeting documentation was currently under review and that a car-sharing scheme was also in place.

27.

Questions under Procedural Order 23.4(a)

To deal with any questions from Councillors received at least 48 hours before the meeting in accordance with Standing Order 23.4(a).

Minutes:

There were no questions under Standing Order 23.4(a)

28.

Questions under Procedural Order 23.4(b)

To deal with any urgent questions received in accordance with standing order 23.4(b).

Minutes:

There were no urgent questions.

29.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council (previously circulated):

 

Joint Environmental Services Committee – 4 June 2019

Governance Audit and Scrutiny Committee – 11 June 2019

Joint Human Resources Committee – 18 June 2019

Planning Committee - 26 June 2019

Governance Audit and Finance Committee – 24 June 2019

Cabinet – 4 July

Minutes:

Proposed by Councillor Williams and seconded by Councillor Glass, it was

 

RESOLVED that the minutes of committees held since the last meeting of the Council be received.