Agenda and minutes

Council - Thursday, 17th September, 2020 6.30 pm

Venue: Skype for Business. View directions

Contact: James Harris  Deputy Democratic Services Team Leader

Link: Watch_the_Meeting

Items
No. Item

25.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

There were no announcements that the Chairman wished to make.

26.

Apologies for Absence, Confirmation of Attendance and Declarations of Interest

Minutes:

Apologies were received from Councillors Boxall, Cowper, Matthews, Schillemore and Standish.

 

There were no declarations of interest from the members present.

 

                                               

27.

Confirmation of Previous Minutes

To confirm the minutes of the Annual and Extraordinary meetings of the Council held on 13 August 2020.

Minutes:

The minutes of the Annual meeting held on 13 August 2020 and the extraordinary meeting held on 13 August 2020 were both agreed as correct records.

 

 

                                               

28.

Public Questions (Standing Order 13.4(e) pdf icon PDF 193 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.

 

http://easthants.moderngov.co.uk/documents/s9789/ProtocolforPublicQuestionsatEHDCCouncilSept2018.docx.pdf

Minutes:

Questions from members of the public received under Standing Order 13.4(e)
were received and answered in turn by the respective Portfolio Holders.


The list of public questions with the associated answers is attached as
Appendix 1 to these minutes.

 

29.

Cabinet and Committee Recommendations

30.

Prices for Hackney Carriage and Private Hire Licensing pdf icon PDF 139 KB

Additional documents:

Minutes:

Cllr Mouland introduced the report in his capacity as the Chairman of the Licensing Committee and proposed the recommendation.

 

The recommendation was duly seconded by Cllr Thomas.

 

Following the discussion it was RESOLVED that the below prices for hackney carriage and private hire licensing be implemented for the remainder of the financial year 2020/21:

 

 

Fee (£)

Private Hire Operators

 

Operator licence – 5 years

355.0

Operator licence – 1 year

146.0

Hackney carriage and Private Hire Vehicles

 

Hackney Carriage licence – grant /renewal

161.0

Private Hire Vehicle licence – grant/renewal

161.0

Exemption certificate

54.0

Temporary vehicle licence

69.0

Transfer vehicle proprietor

40.0

Change vehicle registration

55.0

Replacement vehicle licence

14.0

Replacement vehicle plate

27.0

 

 

New HC/PH/restricted driver licence – 3 years

235.0

New HC/PH/restricted driver licence – 1 year

173.0

HC/PH/restricted driver renewal – 3 years

204.0

HC/PH/restricted river renewal – 1 year

168.0

Knowledge test

41.0

Replacement ID badge

19.0

Replacement driver licence

14.0

Driver licence – change of address

21.0

Driver licence – change of address &/or name

29.0

 

 

Accessories

 

Pair of pouches

8.40

Universal bracket

12.0

Number plate bracket

21.60

 

31.

'Shaping Our Future' Transformation Programme pdf icon PDF 195 KB

Additional documents:

Minutes:

The Leader introduced the item and proposed the recommendation from Cabinet.  He confirmed that the proposal was a transformation programme towards a shared workforce to deliver services in the most efficient and cost-effective way to residents.  The concept was not new to the council, having shared a senior management team since 2012, and did not represent a merger with Havant Borough Council.  The process would be transparent, and scrutiny would be involved at both councils.

 

The recommendation was duly seconded by Cllr Butler.

 

During the debate a number of concerns were raised about the proposals, with some councillors believing that the decision was being made too hastily and without a sufficient evidence base.

 

Enquiries were made in respect of staff engagement and concerns surrounding redundancies and adhering to relevant employment law were aired by some councillors. The potential for some staff to become overstretched and face conflicts by working for two different authorities with potentially differing future priorities was also raised.

 

For these reasons, members of the opposition groups felt unable to support the recommendation based upon the information provided.

 

In response to the concerns raised it was explained that the proposals represented a continuation of the journey that had commenced in 2009 with a shared Chief Executive and had proven to work well.  The decision to be taken sought the approval to undertake the project, with evidence coming forward to inform each stage.  Scrutiny would be involved throughout the process and subsequent decisions taken either by Cabinet or Full Council as appropriate.

 

Following the discussion and vote it was RESOLVED that full Council agree the approach taken by Cabinet to implement the Corporate Plan to create a sustainable Council.

32.

Liphook Conservation Area Appraisal and Management Plan pdf icon PDF 107 KB

Additional documents:

Minutes:

Cllr Glass introduced the item as the Portfolio Holder for Planning and proposed the recommendation from Cabinet.

 

The recommendation was duly seconded by Cllr Louisson.

 

Following the discussion it was RESOLVED that Council

 

a)     Noted the responses to the recent consultation (included at Appendix B

b)     Adopted the Liphook Conservation Area Character Appraisal (Appendix A), including alterations to the boundary (Appendix D).

33.

Code of Conduct Review pdf icon PDF 20 KB

Additional documents:

Minutes:

Cllr Johnson introduced the item in his capacity as the Chairman of the Standards Committee and proposed the Standards Committee recommendation to Council.

 

The recommendation was duly seconded by Cllr Williams.

 

Following the discussion, it was RESOLVED that Council agreed:

 

(i)                  the Code of Conduct recommended by the Standards Committee;

(ii)                 the supporting procedures as approved by the Standards Committee;

(iii)                to consult with Town & Parish Councils on the revised Code of Conduct;

(iv)                to delegate to the Standards Committee the authority to make any minor amendments to the Code of Conduct and to correct inconsequential typographical or other errors.

 

                                               

34.

Constitution Review pdf icon PDF 19 KB

Additional documents:

Minutes:

Cllr Drew introduced the item as the relevant Portfolio Holder and proposed the recommendation from Cabinet.

 

The recommendation was duly seconded by Cllr May.

 

Following the discussion, it was RESOLVED that Council:

 

(i)                  agreed the structure, layout and style of the draft constitution;

(ii)                 agreed the nomenclature, format and presentation of the draft constitution;

(iii)                approved in principle the text and content of the draft constitution

(iv)                agreed the perfected Constitution is presented to Council on the 19 November 2020 for adoption; and

(v)                 delegated to the Constitution Committee and the working group of East Hampshire District Council the finalisation of the text.

35.

Portfolio Holder Reports to Council pdf icon PDF 450 KB

Minutes:

Cllr Costigan agreed to provide a written response to Cllr Hunt in respect of his question asking whether any of the office space to be handed back included Sheridan House, Winchester, along with current occupancy of the building.

 

Cllr Louisson agreed to provide a written response to Cllr Hunt in respect of his question seeking confirmation of the most significant areas where the predicted £700k of service related savings would be made and whether there were plans to bring any remaining services outsourced to Capita back in-house.

In response to a question from Cllr Carew, the Leader explained that the opening date and details of the opening ceremony for the new Whitehill and Bordon leisure centre were yet to be finalised, however he would expect local councillors to be invited.

 

In reply to a question from Cllr Mouland to the Leader, it was confirmed that a date had not yet been set in respect of the council offices re-opening to staff and the public.  The building was however covid secure, the maximum occupancy was known, and work was underway to identify which services

would be most beneficial for customers to engage with in person. 

 

Cllr Glass agreed to provide a written answer to Cllr Langley in respect of her question asking how many buildings the council was responsible for in light of the Building Safety Bill.

 

In response to a question from Cllr Burns, the Leader explained that Everyone Active was responsible for their employees, however ensuring that Alton Leisure Centre was open and available to support the needs of the whole community was a key priority.

 

Cllr Woodard thanked Cllr Butler and officers for their work with the Supporting Communities Panel, which had awarded over £300k of grants.  She requested that details be provided in respect of any plans for the continuation of the scheme.

 

In reply to a question from Cllr Taylor, Cllr Moon confirmed that he would welcome further take up of the apprenticeship scheme and explained that work was underway with external partners to identify and signpost individuals who could benefit from the scheme.

 

In reply to a question from Cllr Evans, the Leader confirmed that whilst Waitrose were rationalising stores nationally, the Petersfield branch was performing well.

36.

Questions under Procedural Order 23.4(a)

To deal with any questions from Councillors received at least 48 hours before the meeting in accordance with Standing Order 23.4(a).

Minutes:

No questions had been received under the provisions of this Standing Order.       

37.

Questions under Procedural Order 23.4(b)

To deal with any urgent questions received in accordance with standing order 23.4(b).

Minutes:

No questions had been received under the provisions of this Standing Order.

38.

Motions Received under Procedural Order 14.1

To deal with any motions from Councillors received at least six clear working days before the meeting in accordance with standing order 14.1.

Minutes:

No motions had been received under the provisions of this Standing Order.

39.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council:

 

Overview & Scrutiny Committee – 23 June 2020

Audit Committee – 24 June 2020

Joint Human Resources Committee – 13 July 2020

Audit Committee – 22 July 2020

Audit Committee – 26 July 2020

Minutes:

Proposed by Councillor Glass and seconded by Councillor Carew it was RESOLVED that the minutes of Committees held since the last meeting of the Council were received.