Agenda and minutes

Council - Thursday, 19th November, 2020 6.30 pm

Venue: Skype for Business. View directions

Contact: James Harris  Deputy Democratic Services Team Leader

Link: Watch_the_Meeting

Items
No. Item

40.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

The Chairman reminded all present that the East Hampshire Sports Awards would be held via Twitter at 6.30pm on Tuesday 15 December 2020.

41.

Apologies for Absence, Confirmation of Attendance and Declarations of Interest

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors Schillemore and Thomas

 

There were no declarations of interest from the members present.

                                         

42.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 17 September 2020.

Minutes:

The minutes of the previous meeting held on 17 September 2020 were agreed as a correct record.

43.

Public Questions (Standing Order 13.4(e) pdf icon PDF 201 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.

 

http://easthants.moderngov.co.uk/documents/s9789/ProtocolforPublicQuestionsatEHDCCouncilSept2018.docx.pdf

Additional documents:

Minutes:

Questions from members of the public received under Standing Order 13.4(e) were received and answered in turn by the respective Portfolio Holders.


The list of public questions with the associated answers is attached as Appendix 1 to these minutes.

44.

Appointment of Monitoring Officer

RECOMMENDED to full Council that in accordance with Article 8.2 of the Council’s Constitution, Mr Daniel Toohey, Head of Legal Services, be appointed as the Council’s Monitoring Officer.

Minutes:

Proposed by the Chairman and seconded by Cllr Butler, it was RESOLVED that accordance with Article 8.2 of the Council’s Constitution, Mr Daniel Toohey, Head of Legal Services, be appointed as the Council’s Monitoring Officer.

45.

Adoption of a new Constitution for the Council pdf icon PDF 14 KB

Report and copy of the new Constitution under separate cover.

Additional documents:

Minutes:

Cllr Drew introduced the item as the relevant Portfolio Holder and proposed that:

 

 

(i)               Council approves the new Constitution with an effective date of 4 January 2021, subject to the following amendment:

 

(a)    The Overview & Scrutiny Committee Chairman and Vice Chairman will be appointed by full Council annually and be members of a minority party;

 

(ii)              The correcting of minor typographical errors and formatting to be delegated to the Monitoring Officer, in consultation with the Portfolio Holder for Governance and Legal.

 

This motion was duly seconded by Cllr Williams.

 

Council commended the hard work of the Constitution Sub-Committee and the resulting draft Constitution.

 

In respect of training being a mandatory requirement of sitting on the Overview & Scrutiny Committee, the Leader proposed the following amendment:

 

“A programme of training, as considered appropriate by the Monitoring Officer, shall be undertaken as soon as possible by all members elected to serve on the Overview & Scrutiny Committee.”

 

This amendment was duly seconded by Cllr Mouland and following a vote it was RESOLVED that the amendment form part of the substantive motion proposed by Cllr Drew.

 

Following a vote, it was RESOLVED that:

 

(i)               Council approves the new Constitution with an effective date of 4 January 2021, subject to the following amendments:

 

(a)  The Overview & Scrutiny Committee Chairman and Vice Chairman will be appointed by full Council annually and be members of a minority party; and

 

(b)  A programme of training, as considered appropriate by the Monitoring Officer, shall be undertaken as soon as possible by all members elected to serve on the Overview & Scrutiny Committee.

 

(ii)              The correcting of minor typographical errors and formatting to be delegated to the Monitoring Officer, in consultation with the Portfolio Holder for Governance and Legal.

46.

Recommendation from the Licensing Committee held on 25 September 2020 pdf icon PDF 113 KB

 

Variation to the Hackney Carriage Table of Fares

 

RECOMMENDED to full Council that the Hackney Carriage Table of Fares be variedto include the fares taken on Christmas Eve and New Year’s Eve between the hours of 18:00hrs and 24:00hrs in Rate 2.

 

The current Hackney Carriage Table of Fares can be found on page 11 of this agenda.

Additional documents:

Minutes:

Cllr Mouland, Chairman of the Licensing Committee, introduced the item and proposed the recommendation of the Licensing Committee held on 25 September 2020.

 

This motion was duly seconded by Cllr Glass.

 

Following a vote, it was RESOLVED that the Hackney Carriage Table of Fares be varied to include the fares taken on Christmas Eve and New Year’s Eve between the hours of 18:00hrs and 24:00hrs in Rate 2.

47.

Portfolio Holder Reports to Council pdf icon PDF 409 KB

Minutes:

In response to a question from Cllr Hunt, who welcomed the recent Councillor Briefings, Cllr Butler advised that they would be held as and when required and advised that portfolio holders were always happy to answer any questions.

 

In reply to a question from Cllr Evans, Cllr Drew advised that whilst the council offices were a covid secure workplace, hybrid and virtual meetings would continue so long as they remained legal under legislation.

 

In reply to questions from Cllr Davies, Cllr Moon confirmed that the recent pop-up business schools had been very successful, and that more information would be provided in his next Portfolio Holder report. The Jobs Fair trial that had taken place in partnership with the Department for Work and Pensions had also proven very valuable.  The success of this event and the importance of engaging with those who were unemployed had prompted the continuation of the programme and the development of a further event.

 

 

 

48.

Questions under Procedural Order 23.4(a) pdf icon PDF 194 KB

To deal with any questions from Councillors received at least 48 hours before the meeting in accordance with Standing Order 23.4(a).

Additional documents:

Minutes:

Questions from Councillors received under Standing Order 23.4(a) were received and answered in turn by the respective Portfolio Holders.


The list of public questions with the associated answers is attached as
Appendix 2 to these minutes.

49.

Questions under Procedural Order 23.4(b)

To deal with any urgent questions received in accordance with standing order 23.4(b).

Minutes:

No urgent questions from Councillors had been received under Standing Order 23.4(b).

50.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council:

 

Planning Committee – 3 September 2020

Standards Committee – 8 September 2020

Cabinet – 10 September 2020

Licensing Sub-Committee – 11 September 2020

Overview & Scrutiny Committee – 22 September 2020

Planning Committee – 24 September 2020

Licensing Committee – 25 September 2020

Licensing Sub-Committee – 9 October 2020

Joint Human Resources Committee – 19 October 2020

Cabinet – 22 October 2020

 

 

Minutes:

Proposed by Councillor Butler and seconded by Councillor Hill it was RESOLVED that the minutes of Committees held since the last meeting of the Council were received.