Agenda and minutes

Annual, Council - Thursday, 13th August, 2020 5.30 pm

Venue: Skype for Business. View directions

Contact: Cynthia Haveron  Democratic Services Officer

Link: Follow_the_Meeting

Items
No. Item

1.

Apologies for Absence, Confirmation of Attendance and Declarations of Interest

Minutes:

Apologies for absence were received from Councillors F Cowper and R Mocatta.

2.

Election of the Chairman of the Council for the Council Year 2020/21

In accordance with the Council’s Constitution, at its Annual Meeting, the Council elects a Chairman and appoints the Vice-Chairman for the forthcoming year. Due to the current pandemic Councillor Keith Budden has been nominated to continue in the position of Chairman for 2020/21 (the schedule of nominations, see item 6, to be circulated separately).

RECOMMENDED that Councillor Keith Budden be elected as Chairman of the Council for 2020/21.

 

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler it was

 

RESOLVED that Councillor Keith Budden be elected as Chairman of the
Council for 2020/21

3.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

Councillor Budden asked all those present to stand and observe a minute’s
silence in memory of the late Ex Councillor Bob Ayer.


Councillor Budden then took the opportunity to mention some of the highlights
of his year in office as Chairman of the Council, including civic visits and
ceremonies, visits to schools and local businesses and musical events, and he thanked all those who had supported him during the course of the year.

4.

Election of the Vice- Chairman of the Council for 2020/21

In accordance with the Council’s Constitution, at its Annual Meeting, the Council elects a Chairman and appoints the Vice-Chairman for the forthcoming year. Due to the current pandemic Councillor Adam Carew has been nominated to continue in the position of Vice-Chairman for 2020/21 (the schedule of nominations, see item 6, to be circulated separately).

RECOMMENDED that Councillor Adam Carew be elected as Vice-Chairman of the Council for 2020/21.

 

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler it was

 

RESOLVED that Councillor Adam Carew be elected as Vice-Chairman of the
Council for 2020/21

 

5.

Confirmation of Previous Minutes

Minutes:

Proposed by Councillor Millard and seconded by Councillor Butler, it was

RESOLVED that the minutes of the Council meeting held on 27 February 2020 be approved as a correct record.

6.

Development Policy & Affordable Housing Panel pdf icon PDF 215 KB

Additional documents:

Minutes:

Councillor Glass presented a report and recommendation to Council, she asked Councillors to note two amendments to the report and recommendation. Recommendation 2.1 (c) to read “Note the creation of an affordable Housing Cabinet Liaison Panel that reports to the Portfolio Holders.” and 3.4 i) should be Portfolio Holders.


Following a discussion and vote,

 

Proposed by Councillor Glass and seconded by Councillor Butler it was
RESOLVED that

 

a.     The Development Policy and Affordable Housing Panel be dissolved; and

b.     The creation of an Affordable Housing Cabinet Liaison Panel that reports to the Portfolio Holders be NOTED.

 

 

                                       

7.

Annual Appointments to Committees 2020/21 pdf icon PDF 116 KB

Additional documents:

Minutes:

The Portfolio Holder for Planning asked Councillors to note an amended list of proposed members to the Planning Policy Panel

 

Chairman: Cllr Angela Glass

Vice-Chairman: Cllr David Evans

 

Conservatives

 

Cllr Keith Budden

Cllr Graham Hill

Cllr Malcolm Johnson

Cllr Charles Louisson

Cllr Sally Pond

Cllr Anthony Williams

 

Liberal Democrats

 

Cllr Steve Hunt

Cllr Elaine Woodard

 

Cllr Wigman proposed Cllr Hunt to the position of Chairman of the Overview & Scrutiny Committee. Cllr Burns seconded the nomination. Following a vote the nomination was lost.

 

Proposed by Councillor Millard and seconded by Councillor Butler, it was

RESOLVED that


(1) The political balance of the Council as set out in Appendix 1 to the report
to Council be noted;


(2) Notification from the Leader on the membership of the Cabinet and
associated Portfolios for 2020/21 as set in Appendix 2 to the report to
Council be received; and


(3) The appointments to the committees, offices and outside bodies for the
2020/21 as set out in Appendix 2 and amended as above to the report to Council be approved.

 

 

                                       

8.

Dispensation for Councillors due to Non-Attendance at Meetings of the Authority pdf icon PDF 21 KB

Minutes:

Cllr Millard introduced the report, he explained that the Coronavirus pandemic had caused considerable issues with the ability of the council to hold its meetings. The report set out the allowance and dispensation be granted to Councillors who have been unable attend a meeting in the previous six months period and also allowed a very realistic and reasonable timeframe going through to May 2021 to allow the Council to implement the necessary technology and necessary activities to allow the smooth running and small interaction/interfacing with Councillors through remote working platforms

.

Cllr Woodard proposed an amendment to the recommendation and was seconded by Cllr Boxall,

Delete clause 2.2 as written.

Insert new clause:

2.2 That Council agrees that despite the earlier delay, the virtual meetings will now proceed at a near normal frequency.  Members will therefore have adequate opportunity to attend meetings going forward, and

Insert new clause:

2.3 That Council resolves, having had regard to clauses 2.1 and 2.2 above and the circumstances of the potential absence of councillors from meetings of the authority, the requirements of Section 85 of the Local Government Act 1972 be waived until 31st December 2020.

following a vote the amendments were lost.

 

Following a discussion and vote

 

Proposed by Cllr Millard, seconded by Cllr Butler it was RESOLVED that

 

a.     The Council AGREED that the cancellation of meetings and their gradual reintroduction in a remote form due to the ongoing Coronavirus pandemic is a valid reason for the failure of ant member of East Hampshire District council to attend a meeting of the authority; and

b.     That the Council RESOLVED having regard to the circumstances of the potential absence of Councillors from meetings of the authority, the requirements of Section 85 of the Local Government Act 1972 be waived until May 2021.

 

 

                                       

9.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council: (all previously circulated):

 

Overview & Scrutiny Committee – 13 February 2020

Planning Committee – 20 February 2020

Audit Committee – 10 March 2020

Planning Committee – 12 March 2020

Cabinet – 19 March 2020

Planning Committee – 21 May 2020

Planning Committee – 11 June 2020

Overview & Scrutiny Committee – 23 June 2020

Audit Committee – 24 June 2020

Planning Committee – 2 July 2020

Cabinet – 9 July 2020

Joint Human Resources Committee – 13 July 2020

Overview & Scrutiny Committee – 21 July 2020

Audit Committee – 22 July 2020

 

 

Minutes:

Councillors were asked to note that the minutes of the Joint Human Resources Committee had not yet been published and therefore could not be received.

 

Proposed by Councillor Louisson and seconded by Councillor Hill, it was

RESOLVED that the minutes of Committees held since the last meeting of the Council be received.