Agenda and minutes

Extraordinary, Council - Thursday, 13th August, 2020 6.30 pm

Venue: Skype for Business. View directions

Contact: Cynthia Haveron  Democratic Services Officer

Link: Follow_the_Meeting

Items
No. Item

10.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

The Chairman informed Councillors that he would be limiting the consideration of each item to a maximum of 30 minutes.

 

 

                                       

11.

Apologies for Absence, Confirmation of Attendance and Declarations of Interest

Minutes:

Apologies for absence were received from Councillor Mocatta.

                                       

12.

Report of the Independent Remuneration Panel pdf icon PDF 499 KB

Additional documents:

Minutes:

Mr Bevis, Chairman of the Intendent Renumeration Panel presented the report and recommendation to Council. He thanked Councillors for completing the questionnaires and interviews the Panel had undertaken. The increases recommended in the report were inline with officers pay. He thanked his fellow Panel members for their time and efforts in producing the report.

 

Councillor Millard thanked the Panel for their time and efforts in completing the review and producing the report.

 

However, he did not believe that in the current coronavirus pandemic With unprecedented levels of instability and a risk to local residents jobs this was not the proper time for Councillors to award themselves a pay increase.

 

Councillor Millard recommended that the Panels recommendations be reviewed in a year’s time.

 

Councillor Hunt addressed the Committee and said that he had tabled three amendments to the recommendations but would be withdrawing them.

 

In response to query about childcare it was confirmed that the payment was by the hour.

 

Following a discussion and vote

 

Proposed by Councillor Glass and seconded by Councillor Butler it was


RESOLVED that the recommendations in the report be DEFERRED for a year.

13.

Appointment of Returning Officer

Minutes:

Councillor Drew introduced the item and explained that it was important for good governance to have the correct officers in place for this post.

 

Councillor drew proposed Lydia Morrison to the post of Returning Officer for East Hampshire District Council. Councillor Millard seconded the proposal.

 

Following a vote it was RESOLVED that Ms Lydia Morrison be the Returning Officer for East Hampshire District Council.

14.

Public Questions (Standing Order 13.4(e) pdf icon PDF 196 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.

 

http://easthants.moderngov.co.uk/documents/s9789/ProtocolforPublicQuestionsatEHDCCouncilSept2018.docx.pdf

 

 

 

                                               

Additional documents:

Minutes:

Five public questions had been received under Standing Order 13.4 (a) and they were read out. It was agreed that written answers would be provided. A copy of the written answers are attached as Appendix A to the minutes.

 

                                       

15.

Cabinet and Committee Recommendations

16.

Welfare & Wellbeing Vision and Action Plan pdf icon PDF 118 KB

Additional documents:

Minutes:

Councillor Butler presented a recommendation to Council arising from the
meeting of the Cabinet held on 19 March 2020.


Proposed by Councillor Louisson and seconded by Councillor Langley it was
RESOLVED that the Welfare and Wellbeing Strategy and Action Plan be ADOPTED.

 

Following a vote, the recommendation was carried.

 

 

 

 

                                       

17.

Digital Strategy 2020-2024 pdf icon PDF 140 KB

Additional documents:

Minutes:

Councillor Drew presented a recommendation to Council arising from the
meeting of the Cabinet held on 19 March 2020.


Proposed by Councillor Drew and seconded by Councillor Louisson it was
RESOLVED that the Digital Strategy be ADOPTED.

 

Following a vote, the recommendation was carried.

 

 

 

                                       

18.

Emergency Scheme of Delegations pdf icon PDF 20 KB

Additional documents:

Minutes:

Councillor Millard presented a recommendation to Council arising

From the meeting of Cabinet on 19 March 2020.

Proposed by Councillor Louisson and seconded by Councillor Matthews it was RESOLVED that the

 

a.     Emergency delegation be NOTED; and

b.     Confirmed that the emergency delegation continues until the cessation of the emergency or pandemic has been announced or 19 March 2021, whichever is the sooner.

19.

Corporate Strategy pdf icon PDF 132 KB

Please note that consultation on the attached Corporate Strategy concludes on 7 August 2020, therefore the strategy document and associated appendices will follow under separate cover.

Additional documents:

Minutes:

Councillor Millard presented a recommendation to Council arising from the
meeting of the Cabinet held on 10 June 2020.


Proposed by Councillor Millard and seconded by Councillor Butler it was
RESOLVED that the Corporate Strategy 2020-2024 be UPDATED.

 

Following a vote, the recommendation was carried.

 

 

 

                                       

20.

Climate & Environment Strategy pdf icon PDF 116 KB

Additional documents:

Minutes:

Councillor Butler presented a recommendation to Council arising from the
meeting of the Cabinet held on 9 July 2020.


Proposed by Councillor Butler and seconded by Councillor Langley it was
RESOLVED that the Climate and Environment Strategy 2020-2024 be ADOPTED.

 

Following a vote, the recommendation was carried.

 

 

 

                                       

21.

Pay Policy Statement pdf icon PDF 120 KB

Additional documents:

Minutes:

Cllr Millard presented the recommendation of the Joint Human Resources Committee, to Council for approval of the 2020/21 Pay Policy Statement in compliance with the requirements of the Localism Act 2011.

Proposed by Councillor Millard and seconded by Councillor Drew, it was

RESOLVED that the 2020/21 Pay Policy Statement for East Hampshire
District Council be approved.

 

 

                                       

22.

Delegated Decision for Noting pdf icon PDF 103 KB

·         Deferment of Annual Council

 

 

 

                                               

Additional documents:

Minutes:

Resolved that the delegated decision of 21 April 2020 be NOTED.

23.

Motions Received under Procedural Order 14.1 pdf icon PDF 276 KB

The Council to debate the attached Motions, received in accordance with standing order 14.1,

 

Motion 1 proposed by Councillor Taylor and seconded by Councillor Boxall.

 

Motion 2 proposed by Councillor Maroney and seconded by Councillor Hunt.

 

 

                                       

Additional documents:

Minutes:

Motion 1

 

Councillor Taylor proposed the following Motion to Council, seconded by
Councillor Boxall

 

That all strategies are cross-referenced and linked as a matter of course. No single strategy is to be taken in isolation and each must contain clar reference s to the relevant sections of other strategies.

 

a.     New strategies must clearly refer to other relevant ones; and

b.     Adopted strategies must be reviewed to ensure consistency and ceros referencing as require.

 

Following a discussion and vote the Motion was declared LOST.

 

Motion 2

 

Councillor Maroney proposed the following motion to Council, seconded by Cllr Hunt.

 

The Council hereby resolve to write to the Government requesting that the rules on eligibility for the second and final Self-Employed Income Support Scheme (SEISS) grnt be extended to include taxpayers who are already registered as self-employed and have submitted a satisfactory self-assessment for the financial year 2019/20.

 

Following a discussion and vote the Motion was declared LOST.

 

During the discussion on this item the meeting had sat continuously for 3 hours.

 

 

                                       

24.

Questions under Procedural Order 23.4 (a) pdf icon PDF 94 KB

To deal with any questions from Councillors received at least 48 hours before the meeting in accordance with Standing Order 23.4(a).

Minutes:

Councillor Maroney had submitted 3 questions under Procedural Order 23.4 9(a) and agreed to written answers being provided. A copy of the questions and answers are attached as Appendix A  to the minutes.