To receive any reports the Chairman wishes to make.

Members welcomed Cllr Blossom Gottlieb of the Green Party to the meeting.

Members held a minutes silence to honour all those who have lost their lives in the line of public duty, with special thoughts to David Amess MP and his family.

The Chairman provided members with an overview of his engagements since the last meeting of the Council.

To receive and record any apologies for absence.

Apologies of absence were received from Cllrs Ingrid Thomas, Tom Hanrahan, Ben Bentley and Ginny Boxall.

To receive and record any declarations of interest.

There were no declarations of interest from members present.

To confirm the minutes of the meeting of the Council held 23 September 2021.

Proposed by Cllr Louisson and seconded by Cllr Maroney, following a vote,It was RESOLVED that the minutes of the meeting of 23 September 2021 were agreed as a correct record.

To deal with any public questions submitted in accordance with the requirements of Standing Order 27.5, which are public questions notified no later than 12 noon three working days before the meeting and in accordance with the Council’s protocol for public questions.

There were no questions from the public under the provision of this standing order.

Cllr Glass introduced the report as the relevant Portfolio Holder and confirmed that the report had previously been considered by the Planning Policy Committee at their meeting of 18 October 2021, who recommended it to Council.

Proposed by Cllr Glass and seconded by Cllr Williams.  Following the debate and vote it, was RESOLVED that the Alton Neighbourhood Development Plan 2011-2028 (as modified April 2021) is adopted with immediate effect, so that it becomes part of the statutory development plan for the area.

To consider the following recommendations to Council:

(A)          Caravan Site Licensing (residential sites): Fit and Proper Determination Policy

To consider the following recommendation arising from the meeting of Licensing Committee held on 21 September 2021.  The agenda and reports for this meeting can be viewed via the following link:

https://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=145&MId=3859

RECOMMENDED to full Council to approve the submitted Caravan Site Licensing: Fit and Proper Person Determination Policy 2021-2026, and the appended Fee Procedure.

Cllr Mouland, Chairman of the Licensing Committee, introduced the item and proposed the recommendation of the Licensing Committee held on 21 September 2021.

This motion was duly seconded by Cllr Ashcroft.

Following debate and a vote, it was RESOLVED that Council approve the Caravan Site Licensing: Fit and Proper Person Determination Policy 2021-2026, and the appended Fee Procedure.

The Chairman invited members of the Council to put questions to the Cabinet Portfolio Holders in connection with their published reports.

Portfolio Holders answered questions from Members present in the meeting.

In addition to the questions that were responded to as part of this item, the Leader pledged to provide Cllr Hunt with a written response to his request for updated information on the traffic numbers of vehicles travelling along Chawton Park Road, making their way to and from the Leisure Centre at Alton.   

The Leader added to his portfolio report, commenting broadly on the future direction on ‘green’ issues and the importance of cross-party working and input.  

To deal with any questions from Councillors submitted by 12 noon three working days before the meeting in accordance with standing order 27.4.1.

There were no questions received under the provision of this standing order.

To deal with any urgent questions received no less than two hours prior to the start of the meeting and in accordance with standing order 27.4.2.

There were no urgent questions received under the provision of this standing order.

To deal with any motions from Councillors received at least six clear working days before the meeting in accordance with standing order 14.1.

Cllr Langley proposed the following Motion to Council, seconded by Cllr Dolan:

East Hampshire District Council resolves to work alongside Pancreatic Cancer Action or other organisations to:

·     Share information about pancreatic cancer and its symptoms on its website and social media channels

·     Offer Pancreatic Cancer Action occupational health training to staff on symptom awareness

·     Display symptom awareness posters in our public buildings each November

·     Provide community groups, charities and partners with information on pancreatic cancer and local support services.

·     Ask the Leader of the Council to write to the Secretary of State for Health & Social Care to ensure incoming the Hampshire and Isle of Wight Integrated Care System has the funding needed to support all cancer patients and improve early diagnosis.

Following a 5-minute break, Cllr Dolan extended his thanks to the Members for sharing their personal experiences, to the Leader for his support of this motion and to Cllr Langley for bringing this motion to Council. 

Following the debate and a vote the motion was RESOLVED as proposed.

Cllr Gottlieb left the meeting prior to this item considered.

Members raised the omission of a note of Vice-Chairman of Council and of Standards Committee from Appendix 3.  The Democratic Services Team Leader confirmed this was an administrative error, which will be amended and has no impact on the political balance.

Proposed by Cllr Louisson and seconded by Cllr Hunt, following a vote it was RESOLVED that:

·       the political balance of the council as set out in Appendix 1 of this report be noted

·       the appointment of an Assistant Portfolio Holder as set out in Appendix 2 to this report be noted 

·       the appointments to the Planning Policy Committee, commencing  30 September 2021, as set out in Appendix 3 to this report be approved

·       the appointments to the Joint HR Committee, commencing 30 September 20921, as set out in Appendix 3 to this report, be approved; and

·       the appointment to the Councillor Development Panel, as set out in Appendix 3 to this report, be approved.

To receive the minutes of the following Committees held on:

01 July 2021             Cabinet

06 July 2021             Planning Policy Committee

05 August 2021        Planning Committee

07 September 2021  Standards Committee

09 September 2021  Cabinet

14 September 2021  Audit Committee

21 September 2021  Licensing Committee

05 October 2021       Overview & Scrutiny Committee

14 October 2021       Planning Committee

Proposed by Cllr Drew and seconded by Cllr Budden it was RESOLVED that the minutes of Committees held since the last meeting of the Council were received.