Agenda and minutes

Planning Committee - Thursday, 21st May, 2020 6.00 pm

Venue: Skype for Business. View directions

Contact: Cynthia Haveron - Democratic Services Officer - 01730 234092.  This meeting is audio only. Participants will be able to listen to the debate but not see the speakers.

Link: Follow_the_Meeting

No. Item


Apologies for Absence


Apologies for absence were received from Councillors A Glass, A Williams and E Woodard.





Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.


Minutes of the meeting held on 12 March 2020, circulated under separate cover.


The minutes of the meeting held on 12 Mach 2020 were confirmed as a correct record.






Confirmation of Attendance


Councillors present verbally confirmed their attendance.





Chairman's Announcements


The Chairman welcomed everyone to the meeting which was a virtual meeting and was being broadcast on the Council’s website and she explained the format for the meeting.


Declarations of Interest

Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda no later than when that item is reached.  Unless dispensation has been granted, you may not participate in any discussion of, or vote on, or discharge any function related to any matter in which you have a pecuniary interest as defined by regulations made by the Secretary of State under the Localism Act 2011.  You must withdraw from the meeting when the committee discusses and votes on the matter.


There were no declarations of interest.





Acceptance of Supplementary Matters pdf icon PDF 79 KB

Additional documents:


Councillors present verbally confirmed that they had received and read the Supplementary Matters papers which included information received since the agenda had been published. These were reported verbally at the meeting and are attached as Annex A to these minutes.


Future Items pdf icon PDF 5 KB


There were no future items listed in the agenda and asked Councillors to note that site visits were unable to be held for the foreseeable future due to the government’s lockdown restrictions.


Report of the Director of Regeneration and Place


The report of the Director of Regeneration and Place was considered and it was RESOLVED that:


Application No., Site and Description






Janeland, Willis Lane, Four Marks, Alton, GU34 5AP


Use of land for the stationing of caravans for residential purposes for 5 gypsy pitches with utility/day rooms (additional information received 23 Aug 2019 and 17 January 2020)


Permission subject to the conditions as set out in Appendix A.



PART 1 - East Hampshire District Council - Applications and related planning matters to be determined or considered by the Council as the local planning authority




29336/008/FUL/JonH - Janeland, Willis Lane, Four Marks, Alton, GU34 5AP pdf icon PDF 870 KB

Mr Ray


Use of land for the stationing of caravans for residential purposes for 5 gypsy pitches with utility/day rooms (additional information received 23 Aug 2019 and 17 January 2020)




Additional documents:


Use of land for the stationing of caravans for residential purposes for 5 gypsy pitches with utility/day rooms (additional information received 23 Aug 2019 and 17 January 2020)


The Principal Planning Officer introduced the application and updated the committee on an additional informative to adhere to safe working guidelines and a deed of covenant in relationship to works close to the pipeline crossing the site, which had been requested by Esso Ltd.


He addressed the issue of drainage and flood risk; the site was within flood zone 1 which were areas at low risk of flooding. The applicant had been asked to provide percolation tests and a drainage strategy to demonstrate that the scheme would not cause flood risk elsewhere. The drainage strategy proposed that all new hard surfaces would be constructed of a permeable gravel surface and surface water from the static caravans and day rooms would be directed to trench soakaways. Foul water would be directed to two existing cess pits under the existing hard surface area and one new cess pit would be installed on the northern side of the Esso pipeline. He confirmed that the Councils Drainage Consultant was satisfied that the proposed drainage strategy was achievable, a condition was proposed to secure the full design details of the drainage details.


He drew the committee’s attention to the supplementary matters which contained clarification over highway matters, amendments to the recommendations and further consultee comments from Hampshire Highway Authority.


He then referred to the principle of the development and referred specifically to the Joint Core Strategy CP15 and the National Planning Policy for Travellers Sites (NPPTS).


He addressed concerns raised in the deputations and questions submitted by members of the committee prior to the meeting.


In respect of the of the five-year land supply and the issue of the Gypsy and Traveller Accommodation Assessment (GTAA) dated March 2017, Members were advised that this is an assessment of gypsy accommodation needs at a point in time and that it provides a base-line figure which was not a ceiling or a target.


In respect to a query on the weight to be given to the 5 year land supply position, the planning policy for traveller sites quantified the weight to be given to proposals in the absence of a 5 year land supply when considering temporary consent and that would be significant weight. However, that was not the case in determining this application. The committee was advised that having a 5 year supply did not weigh against this application.


A deputation stated that the District had until 2036 to identify just two remaining Gypsy pitches to reach the target set by the GTAA.  The Planning Officer advised that this was a misleading statement, as the GTAA was not a target. The question for decision makers was whether the site was suitable in planning terms. He advised that the application had to be determined in line with the Development Plan unless material considerations indicated otherwise.


He referred to the number  ...  view the full minutes text for item 176.