Agenda and draft minutes

Planning Committee - Thursday, 2nd July, 2020 6.00 pm

Venue: Skype for Business. View directions

Contact: Lisa Papps - Democratic Services Officer 01730 234073  This meeting is audio only. Participants will be able to the listen to the debate but not see the speakers.

Link: Follow_the_Meeting

Items
No. Item

188.

Apologies for Absence

Minutes:

Apologies were received from Councillors Evans, Glass, Louisson, Thomas and Williams.

189.

Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.

 

Minutes of the meeting held on 11 June 2020, circulated under separate cover.

Minutes:

The minutes of the meeting held on 11 June 2020 were agreed as a correct record, with the following amendment:

 

Minute 187, page 6 – 55562/005/OUT/SaH – Development Land East of Horndean – Cllr Johnson omitted to say 8KM round trip distance.

190.

Confirmation of Attendance

Minutes:

Councillors present verbally confirmed their attendance.

191.

Chairman's Announcements

Minutes:

The Chairman welcomed everyone to the meeting.

192.

Declarations of Interest

Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda no later than when that item is reached.  Unless dispensation has been granted, you may not participate in any discussion of, or vote on, or discharge any function related to any matter in which you have a pecuniary interest as defined by regulations made by the Secretary of State under the Localism Act 2011.  You must withdraw from the meeting when the committee discusses and votes on the matter.

Minutes:

There were no declarations of interest.

193.

Acceptance of Supplementary Matters pdf icon PDF 11 KB

Additional documents:

Minutes:

Councillors present confirmed that they had received and read the Supplementary Matters paper which included information received since the agenda had been published.  These were reported verbally at the meeting and are attached as Annex A.

194.

Future Items pdf icon PDF 8 KB

Minutes:

The committee agreed to visit the following site should officers be mindful to permit:

 

·         54139/001 – Reserve Housing Site, Lovedean Lane, Horndean, Waterlooville

195.

Report of the Director of Regeneration and Place

Minutes:

The Report of the Director of Regeneration and Place was considered and it was RESOLVED that:

 

Application No., Site and Description:

 

Resolution:

 

58366/001/FUL

 

Pinewood Village Hall, Rydal Close, Bordon, GU35 0LS

 

Alterations, conversion and change of use of village hall into 7No. studio flats and 3 external mobile homes, cycle parking, bin store enclosure and storage shed.

 

 

Permission subject to the conditions as set out in Appendix A.

 

SDNP/20/00841/HOUS

 

The Longbarn, Russell Way, Petersfield, GU31 4LD

 

Installation of 12 solar panels on flat roof behind barn

 

 

 

 

Approved subject to the conditions as set out in Appendix A.

 

196.

PART 1 - East Hampshire District Council - Applications and related planning matters to be determined or considered by the Council as the local planning authority pdf icon PDF 148 KB

197.

SECTION 1 - APPLICATIONS REPORTED IN DETAIL

198.

58366/001/FUL/KP - Pinewood Village Hall, Rydal Close, Bordon, GU35 0LS pdf icon PDF 779 KB

Velocity RDT Ltd

 

Alterations and conversion of former village hall into 7No. studio flats and 3 external mobile homes, cycle parking, bin store enclosure and storage shed.

 

 

                                               

Additional documents:

Minutes:

Alterations and conversion of former village hall into 7No. studio flats and 3 external mobile homes, cycle parking, bin store enclosure and storage shed.

 

The Principal Planning Officer introduced the application and displayed a number of photographs of the site along with proposed floor plans and elevations.

 

The site lay within the Settlement Policy Boundary (SPB) and therefore, the principle of development was acceptable.

 

Policy C16 was the key policy test which safeguarded community uses unless the facility was no longer required, alternative facilities were easily accessible and it could be demonstrated through marketing that the use was no longer viable.  Whitehill and Bordon Community Association had previously let the hall and made it available to groups for hire.  Due to its lack of use by groups, the hall had been closed since October 2018 and remained vacant.  In this instance, no marketing had been carried out but it was known that the building was leased to the Whitehill and Bordon Community Association for a rent lower than the standard market rate and that the hall was still underused at that time.

 

Any loss of the community use had to be weighed against the positive contribution in providing homeless accommodation of which there was a severe shortfall of suitable temporary accommodation and a district wide need.  The benefits of providing sheltered accommodation was considered to be an acceptable proposition to counter the lack of marketing and on balance, outweigh the loss of the community use for which there had been an identified surplus in the town.

 

The Highway Authority concluded that vehicular trips generated by the development would not adversely impact upon the highway network.  In terms of parking, the scheme would provide 13 car parking spaces.  Against residential parking standards, it would be short by one space.  Five spaces would be within the village hall car park and eight would be shared on the Eastern side with the One Stop shop.  This was a historical arrangement for which there was an agreement in place and therefore, the parking arrangements would remain unchanged.

 

The officer addressed concerns raised in the deputations.

 

This included the lack of marketing and it had been noted that there had been expressions of interest from other users.  Whilst it could not be speculated what a marketing report would have said and whilst the lack of marketing went against the scheme, there was a difference between users such as the Scouts expressing an interest in using the site, and interest from those wanting to run the site as a viable business.  The poor condition of the building, which had not been maintained since 2013, also had to be taken into consideration.  Significant expenditure would be required to reinstate the use which would likely be financially unviable.

 

Whitehill Town Council had queried the lack of consideration of medical needs of the individuals housed there or a support network for the tenants.  Given that Whitehill and Bordon was the second largest settlement in the district and the regeneration  ...  view the full minutes text for item 198.

199.

PART 2 - South Downs National Park - Applications and related planning matters to be determined or considered by the Council on behalf of the South Downs National Park Authority pdf icon PDF 23 KB

200.

SECTION 1 - APPLICATIONS REPORTED IN DETAIL

201.

SDNP/20/00841/HOUS - The Longbarn, Russell Way, Petersfield, GU31 4LD pdf icon PDF 707 KB

Mr Russell Oppenheimer

 

Installation of 12 solar panels on flat roof behind barn

 

 

                                               

Minutes:

Installation of 12 solar panels on flat roof behind barn

 

The Senior Planning Officer introduced the application and said that the panels would be installed on the rear elevation of a large detached outbuilding which was 10m West of the host dwelling.  The panels would be 1.7m wide, 1m high and would be situated on a flat roof, positioned at an angle which would result in them projecting approximately 0.5m above the roof.

 

The Principal Conservation Officer had recommended that a condition should be imposed to ensure that the solar panels be matt black in colour in order to reduce the amount of glare that could detract visually. 

 

In terms of ecology and biodiversity, it would be reasonable to condition to ensure that bird and bat boxes are installed within the site.

 

The Chairman invited Councillors to ask questions of officers.

 

In response to a question, the officer confirmed that the surrounds of the solar panels would also have a matt black finish.

 

The committee welcomed the application and fully commended the use of renewable energy with the Council having declared a climate emergency. 

 

The committee voted on the officer’s recommendation for approval.

 

Following the vote, the recommendation was declared CARRIED, 10 Councillors voting FOR approval, no Councillors voting AGAINST permission and no Councillors ABSTAINING from voting.