Agenda and draft minutes

Audit Committee - Wednesday, 24th June, 2020 3.00 pm

Venue: Skype for Business. View directions

Contact: Cynthia Haveron  Democratic Services Officer

Link: Follow_the_Meeting

No. Item


Apologies for Absence

To receive apologies for absence.


Apologies for absence were received from Councillor T Denton.


Chairman's Announcements

To receive any matters the Chairman may wish to raise.


There were no Chairman’s announcements.




To approve the minutes of the Committee held on 10 March 2020. (previously circulated)


The minutes of the meeting held on the 10 March 2020 were agreed as a correct record.                 


Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for the meeting.


There were no declarations of interst.


Draft Annual Governance Statement 2019 - 20 pdf icon PDF 124 KB

For Noting

Additional documents:


The Head of Legal Services introduced the report. He explained that the draft Annual Governance Statement was before the committee for their comments prior to the final document being brought back to the committee for approval.


If the had any comments to make on the paper could they send them to the Democratic Services Officer or the Governance Manager by Friday10 July 2020.


Following a discussion, the draft Annual Governance Statement 2019-20 was NOTED.


Woolmer Trading Estate - Unit 47 pdf icon PDF 329 KB

Report to follow


For Decision

Additional documents:


The Head of Neighbourhood Support introduced the report. She set out the history and current position in relation to the lease for the unit on the Woolmer Trading Estate in Bordon. The purpose of the report was to provide the Committee with an update as to what actions were now in place to improve and build on current systems and processes to ensure they were robust and fit for purpose going forward.


The Committee were reminded that appendices B, C, H and G were exempt and if they wished to discuss them the Committee would have to go into an exempt session.


The Committee discussed the report and non-exempt appendices.


Cllr Wigman was concerned about the wording in 2.1 of the recommendation, in particular the word ‘confirm’ he suggested that the recommendation should be amended to read “In accordance with Committee’s approved Terms of Reference agree the corrective steps that have now been put in place and that they should be sufficient to deal with issues raised.”


Councillors discussed this proposed amendment.


Councillors proposed that the Head of Neighbourhood Support should return to the Committee in the near future to update the Committee on the improvements to the service outlined in the report.


Cllr Bentley moved that the exempt appendices B, C, F and G should be heard in exempt session.

Cllr Budden seconded the motion.

5 Councillors voted FOR the motion, No Councillor voted AGAINST and no

Following a vote, the Committee AGREED that the remainder of the item be considered in camera.




Exclusion of the Press and Public

RECOMMENDED that the press and public be excluded for the meeting during the consideration of the following item as:


a) It is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if member of the public were present during the item there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and 


b) In all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


Woolmer Trading Estate - Unit 47