Agenda and draft minutes

Audit Committee - Tuesday, 14th September, 2021 5.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Jenni Harding  Democratic Services Team Leader

Link: watch_the_meeting

Items
No. Item

5.

Apologies for Absence

Minutes:

No apologies for absence were received.

 

6.

MInutes pdf icon PDF 196 KB

Minutes:

The minutes of 08 June 2021 were agreed as a true record.

 

7.

Declarations of Interests

Minutes:

There were no declarations of interest.

 

8.

External Auditors Progress Report 2020 - 2021 pdf icon PDF 214 KB

Additional documents:

Minutes:

The report was introduced by Mr Cardoza and Mr Laird from KPMG.

 

Cllrs Thanked Auditors for their work. 

 

Proposed by Cllr Bentley and Seconded by Cllr Williams and following a vote, it was RESOLVED that the External Audit Progress Report as submitted be noted..

 

9.

Internal Audit Progress Report 2021-2022 pdf icon PDF 283 KB

Additional documents:

Minutes:

Mr Anthony Harvey introduced the report and highlighted to members key points of note.

 

Cllrs commended Internal Auditors and officers for their work, especially in light of the challenging times over that period.

 

Proposed by Cllr Bentley and Seconded by Cllr Budden and following a vote, it was RESOLVED that the Internal Audit Progress Report 2021 – 2022, reflecting progress to 31 July 2021 as submitted be noted.

 

10.

Provisional Year End Outturn (2020-21) pdf icon PDF 282 KB

Additional documents:

Minutes:

Cllr Louisson introduced the report as relevant Portfolio Holder.

 

The Section 151 Officer provided an overview of the key points of note in relation to the financial challenges over the report period.

 

Following questions, the S151 Officer further informed members that a report that included the performance of Regenco was being written and would be taken to Cabinet.  Members asked that the report come to Audit Committee for review also.

 

The S151 Officer confirmed that all staff were re-deployed to work on Council business and that no staff were ‘furloughed’.  Members commended staff for their work during the pandemic

 

Proposed by Cllr Louisson and Seconded by Cllr Carter and following a vote, it was RESOLVED that:

 

a)         the outturn for the General Revenue Fund, subject to external audit, of a General Fund underspend of £0.165 million;

 

b)         transfers to the General Revenue Fund and Earmarked reserves, as set out in Table 3 – Earmarked Reserve Movements of the submitted report;

 

c)         the position of the 2020/21 capital programme as at Outturn (31 March 2021); and

 

d)         the budget virements in revenue and capital programme, per Appendix D as set out in paragraphs 5.10 and 5.11 of the submitted report

 

be noted.

 

11.

Quarter 1 Performance Report 2021/22 pdf icon PDF 204 KB

Additional documents:

Minutes:

Cllr Louisson introduced the report as relevant Portfolio Holder introduced the report.

 

Cllrs discussed risk and cyber security.

 

Proposed by Cllr Louisson and Seconded by Cllr Williams it was RESOLVED that:

 

a)         the revenue forecast variance outturn for 2021/22 in Appendix A of the submitted report; and

 

b)         the summary performance information at Appendix B for services of the submitted report

 

be noted.