Agenda and minutes

Overview and Scrutiny Committee - Tuesday, 21st July, 2020 6.00 pm

Venue: Skype for Business. View directions

Contact: Cynthia Haveron  Democratic Services Officer

Link: Watch_the_Meeting

No. Item


Apologies for Absence

To receive apologies for absence.



Apologies for absence were received from Councillor J May.


Minutes of the Last Meeting

To approve the minutes of the meeting held on 23 June 2020, previously distributed.






The minutes of the last meeting had not been published at the time of the meeting and therefore could not be agreed.


Chairman's Announcements


There were no Chairman’s announcements.





Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There wer no declarations of interest.


Update from Task & Finish Group - Covid-19 Response pdf icon PDF 16 KB

For Noting

Additional documents:


The Head of Legal introduced the report. The Committee has established the group to scrutinise the Covid-19 Response Report. The membership had been Councillors S Dolan, G Hill and T Maroney. He drew the Committee’s attention to Appendix A which was a Synapses of its findings produced by Cllr Maroney and signed by the other members of Group. Appendix B contained questions raised by members of the Committee and the responses from Officers.


He confirmed that the Leader of the Council and Cabinet had seen both documents prior to the Cabinet meeting on the 9 July 2020.


The Chairman thanked the Task & Finish Group for their work in turning around the report in a very short timeframe.


Following a discussion, the report was NOTED.



Corporate Strategy pdf icon PDF 115 KB

Additional documents:


The Head of Legal introduced the report. The Corporate Strategy had been considered by Cabinet at its meeting on 9 July 2020 and had recommended the Strategy to Full Council for its approval.


The Corporate Strategy was a key policy framework document that should articulate at a high level what the Council aims to provide for residents and businesses in the area.


Standing Order (SO) 56 – Process for developing the framework set outs the process by which the budget and policy framework should be developed. SO 56b states that all members of the Council, including the Chairmen of the Overview & Scrutiny Committee and the Audit Committee will be notified. The consultation period shall in each instance be no less than 4 weeks, unless the requirement of any statutory timetable/deadline make this impactable.


Under SO56b, a four-week consultation is now taking place and will end on 7 August 2020. The report has been brought to the Committee for their comments and observations on the document.


The Head of Legal had received a number of questions from Cllr Maroney and all members of the Committee had been sent by email, definitions that were within the document.


He introduced the Insight Manager who gave a presentation to members of Appendix B Evidence and Insight for Corporate Strategy and took Councillors through the graphs and where the supporting evidence had come from.


Members asked a number of questions on the data that had been produced and noted that it had been produced from figures available in 2019.


The committee agreed that there were a number of challenges ahead for the Council in respect of finance as set out in Theme one.


Councillors were pleased to note that there was reference in the document to climate change, but it was not referred to in the Corporate Strategy and it was suggested that should be referenced.


Following concerns about spikes in the table featuring overall crime in March and July 2019, the Insight Manager agreed to look into the reasons and provide an answer.


Councillors suggested that the document itself should cross reference and refer to the Climate Emergency that the Council had declared in 2019.


The document in Theme Three needed to be clearer on the Council’s relationship with the South Downs National Park. 57% of the District was within that Authority and both Authorities need to be working closer together to support economic development.


Following the discussion, the report was NOTED.


Consideration of any Executive Decision called in to the Committee (if applicable)

For Decision


There were no Executive Decisions to consider.


Exclusion of the Press and Public

Exclusion of the Press and Public 


RECOMMENDED that the press and public be excluded for the meeting during the consideration of the following item as:


a) It is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if member of the public were present during the item there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and 


b) In all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


Consideration of Matters Arising from Executive Decisions Relating to Exempt Items (if applicable)

For Decision


There were no exempt Executive decisions to consider.