Agenda and minutes

Overview and Scrutiny Committee - Tuesday, 22nd September, 2020 6.00 pm

Venue: Skype for Business

Contact: Cynthia Haveron  Democratic Services Officer

Link: Watch_the_Meeting

No. Item


Apologies for Absence

To receive apologies for absence.         


There were no apologies for absence.


Minutes of the Last Meeting

To approve the minutes of the meetings held on 23 June 2020 and 21 July 2020, previously distributed.





The minutes of the meetings held on 23 June 2020 and 21 July 2020 were agreed as correct records.


Chairman's Announcements


The Chairman thanked Cllr Matthews for excellent stewardship of the Committee in the past year.


Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There were no declarations of interest.


Work Programme pdf icon PDF 357 KB

The committee will review their work programme for the year.





The Monitoring Officer introduced the item. The Covid 19 – Response and Recovery Task & Finish Group had completed its work and it was now time for the Digital Strategy and Property Portfolio Task & Finish Groups to commence. It was agreed that the Digital Strategy Group would commence their work in the week beginning 5 October 2020 and the Property Portfolio in the week commencing 12 October 2020.


Following a vote, it was resolved that the committee consider adding a themed meeting on the Corporate Governance Review to its work programme once any relevant elements had been referred to and considered by the Standards Committee.


 In addition, it was also understood that elements of the report might be referred to the Standards Committee.


Following the discussion and vote the work programme and amendments were NOTED.


"Shaping Our Future" Transformation Programme pdf icon PDF 959 KB

The committee will discuss the paper recommended to Council by Cabinet at its meeting on 10 September 2020.


Can members please ensure they have a copy of the Council Agenda of 17 September 2020 containing the report.


For Discussion


The Head of Commercial Development introduced the item. (A copy of the presentation is attached as Appendix 1 to the minutes)


It was noted by the Committee that the Transformation Programme had been agreed at Full Council the previous week. Some members felt that it would have been beneficial to have received this information in the form of a briefing prior to Full Council.


There was a discussion on the word ‘radical’ which some Councillors felt could be replaced by the word ‘Evolved or Evolving’.


It was confirmed that external consultants would be commissioned to look at parts of the programme.


It was acknowledged that communication was a crucial part of the process and it was confirmed that the Communications and Marketing Manager would be leading on this aspect.


Councillors asked that Transformation Process and the seven workstreams be a standing item on the agenda for the committee to receive updates.


In response to a question as to why the business case had not been produced first, Officers explained that the mandate of both Councils was required in order to produce the business case.


Following a discussion and vote the Transformation Programme was NOTED and it would become a standing item on the committee’s work programme every quarter.


Consideration of any Executive Decision called in to the Committee (if applicable)

For Decision


There were no Cabinet Decisions to consider.



Exclusion of the Press and Public

RECOMMENDED that the press and public be excluded for the meeting during the consideration of the following item as:


a) It is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if member of the public were present during the item there would be disclosure to them of exempt information as specified in Part 1 of Schedule 12A (as amended) to the Local Government Act 1972; and 


b) In all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.





Consideration of Matters Arising from Executive Decisions Relating to Exempt Items (if applicable)

For Decision


There were no exempt Cabinet Decisions to consider.