Agenda and draft minutes

Overview and Scrutiny Committee - Tuesday, 17th November, 2020 6.00 pm

Venue: Via Skype for Businews

Contact: Cynthia Haveron  Democratic Services Officer

Link: Follow_the_Meeting

No. Item


Apologies for Absence

To receive apologies for absence.





There were no apologies for absence.


Minutes of the Last Meeting

To approve the minutes of the meeting held on 22 September 2020, previously distributed





The minutes of the meeting held on 22 September 2020 were agreed as a correct record.


Chairman's Announcements


The Chairman reminded the Committee that he had agreed to provide members with updates on the Cabinet Recovery Liaison Panel of which he was member. All meetings of the Panel had been cancelled due to the current lockdown and the move to the ongoing response process. He would provide feedback to the committee once they had reconvened.


Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.





There were no declarations of interest.






The committee will discuss training.



The Director of Companies & Research at the Centre for Governance & Scrutiny had been approached in respect of delivering training to the committee in January 2021.  A draft training plan had been circulated and views from the committee were sought. 


In addition, the Local Government Association offered a mentoring and counselling service which might assist committee members in their work.


The committee supported the training offer for January 2021, but believed that training could be tailored to meet their needs following the release of the Independent Governance Report and their scrutiny of that document.


It was confirmed that there was a training budget for members that would cover this training. However, there was no defined budget for the Overview & Scrutiny function.


Following a discussion, the item was NOTED.


Work Programme pdf icon PDF 361 KB

The committee will receive updates on the following Task & Finish Groups


Digital Strategy – Cllr Hunt

Property Portfolio – Cllr Wigman


For Information








The Committee received two updates from the Task & Finish Groups.


Task & Finish Group – Digital Strategy


Cllr Hunt gave members an update on the work of the group.


One of the key points arising from the inaugural meeting had been for a full audit of Councillors IT equipment and connectivity to the internet to be undertaken. This was because the quality of the digital service provided would be strongly linked to members ability to connect.


The group had invited the Head of Programmes, Redesign and Quality to its next meeting and agreed to look at alternative remote meeting solutions


Task & Finish Group – Property Portfolio


Cllr Wigman gave members an update on the work of the group.


The group had met on 14 October 2020 and prioritised the areas that it wished to review:


1.     Current Property Portfolio including


·       Purchase Price,

·       Current value and date of valuation,

·       Occupation rate,

·       operational costs and

·       safeguarding measures. 

·       Projected annual income and actual annual income for the last 5 years

·       The percentage of properties currently only part let.


2.     Procedure between the initial assessment criteria and the new process


3.     Staffing levels of property services and training


·       Timeline for completing recruitment

·       Staff Structure

·       Terms of Reference for delivering service


4.     Retail Property – the crossover between the Portfolio and Retail property (Woolmer Trading Estate)


The Working Group have invited officers to their next meeting.


Following a discussion, the updates were NOTED.