Agenda and draft minutes

Overview and Scrutiny Committee - Thursday, 25th March, 2021 6.00 pm

Venue: Via Skype for Business

Contact: David Penrose  Democratic Services Officer

Link: Watch_the_Meeting

No. Item


Apologies for Absence

To receive any apologies for absence.



Apologies for absence were received from Councillor Hunt.





Declarations of Interests

To receive any declarations of interest.



There were no declarations of interests.




Chairman's Announcements

To receive any announcements.



There were no announcements.




Work Programme pdf icon PDF 518 KB

The Committee will note the Work Programme and suggest further items for consideration, where appropriate.



The Committee noted the Work Programme.


In the ensuing discussion concerning possible future items for the work programme it was pointed out that items should only be considered for the work programme where there was the possibility of adding value to the work being undertaken by the Council. 




a)     The Work Programme be noted; and


b)     An informal workshop be held to consider additional items for the Work Programme.




Task and Finish Group Review Report: Hordean Community Association Funding Grant pdf icon PDF 139 KB

To receive the final report from the Task and Finish Group considering the Hordean Community Association Funding Grant.


Additional documents:


Councillor Hill, as Chairman of the Review Group, presented the report of the Task and Finish Review of the Horndean Community Association (HCA) Funding Grant.  He said that the review had been undertaken very intensively and finished within two months.  A number of people had been interviewed, including the Trustees of the Association, the Community Services team, and the local ward member. He then drew the Committee’s attention to the recommendations, as laid out in the report.


In reply to the Chairman’s invitation Cllr Butler, as the Portfolio holder thanked the Member of the Review Group and went on to discuss the recommendations.  She said that she fully supported Recommendations A, B and D.  She broadly supported Recommendation C, but said that it was important to ensure that public funds were protected, and any funding should be withheld until an adequate business case was submitted and that any project met the Council’s current Grant Funding criteria. This condition should be met by the 1st May 2021 otherwise the funding would be withdrawn and allocated to other organisations in the area. She supported Recommendation E but said that she did not support the idea of giving the remaining funds to the Community Building within the Land East of Horndean development, as this area would receive significant CIL funding from the planned housing development.


During the ensuing discussion, it was unanimously agreed that Recommendation C be altered to read as follows:


Subject to a satisfactory Business Case being submitted by 1 May 2021, £45k be allocated for urgent repairs to Merchistoun Hall on condition that the work is completed by the end of December 2021.


It was noted that the reported would be submitted to Cabinet on the 8th April for their final decision.


RESOLVED That the report be approved subject to the additional condition included in Recommendation C, such that it should read that ‘Subject to a satisfactory Business Case being submitted by 1 May 2021, £45k be allocated for urgent repairs to Merchistoun Hall on condition that the work is completed by the end of December 2021.’



Date of Next Meeting

To note that the next meeting will be held at 5pm on the 15th June 2021.


It was noted that the date of the next meeting would be at 5pm on the 15th June 2021.