Agenda and draft minutes

Planning Policy Committee - Wednesday, 2nd June, 2021 6.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Lisa Papps  01730 234073

Link: Watch_the_Meeting

No. Item


Apologies for Absence

To receive apologies for absence.


Apologies were received from Councillors G Hill and M Johnson.


Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.


Minutes of the meeting held on 21 December 2020, circulated under separate cover.


The minutes of the meeting held on 21 December 2020 were agreed and signed as a correct record.


Chairman's Announcements


There were no Chairman’s Announcements.


Declarations of Interest

To receive and record any declarations of interest from members present in respect of any of the various matters on the agenda for this meeting.


There were no declarations of interest.


Beech Neighbourhood Development Plan pdf icon PDF 139 KB

Report to follow.

Additional documents:


The Principal Policy Planner introduced his report which was to consider whether the Beech Neighbourhood Development Plan should be adopted as part of the statutory development plan following its successful examination and referendum. 


The process had begun formally in April 2017 and the plan was intended partly to formalise the village design statement but also to enable appropriate development to take place in the period to 2028.  Beech Parish Council took on the first stage pre-submission consultation, Regulation 14 of the neighbourhood planning regulations in February 2019 to April 2019.  They set up a working group for this purpose working alongside a planning consultant.  The draft proposals were submitted to EHDC in June 2019. 


Planning Policy at EHDC undertook a formal consultation, Regulation 16 of the neighbourhood planning regulations from July 2019 to September 2019.  Following this, with the consent of Beech Parish Council, EHDC appointed an independent examiner to examine the plan.  A hearing was required as part of the examination process which was held in February 2020.  Shortly after that, the independent examiner concluded their report and submitted it to the council in May 2020.  This was during the lockdown of the Coronavirus pandemic and due to temporary legislation enacted by the Government, it meant that a referendum was unable to be held until May 2021. 


The referendum was held on 6 May 2021, 90% of those people who voted in the referendum voted in favour of the plan (293 out of an electorate of 325 who voted).


The Planning and Compulsory Purchase Act 2004 required that if more than 50% of those voting in the election vote to have the plan made and adopted, subject to its exceptional circumstances, the council had to make that plan.  In this case, there were no exceptional circumstances.  Therefore, it was incumbent upon the council to make the plan and there were no other reasonable options.


Therefore, the report before the committee recommended that members recommend to Council that Beech Neighbourhood Development Plan 2019-2028 be adopted so that it becomes part of the statutory development plan for Beech parish.


The committee discussed the neighbourhood plan and asked questions of the officer.


It was noted that the Beech Neighbourhood Plan was not proposing to extend the settlement policy boundary (SPB) and would rely on windfall sites.  It was asked whether there had been any discussion to the officer’s knowledge to cater for the first-time buyer, small housing market.  In reply, the officer said that at various stages, EHDC Planning Policy team had liaised with the neighbourhood plan working group to discuss their emerging proposals, there had been no issue in terms of compliance with the existing statutory development plan regarding the lack of consideration for providing housing allocations.  However, Planning Policy did raise that they could consider allocation of new sites indeed in the rural area or within the SPB and it was understood following discussion amongst the working group, they had decided not to pursue that.


The plan stated development within  ...  view the full minutes text for item 5.