Agenda and draft minutes

EHDC & WCC Joint Environmental Services Committee - Thursday, 25th July, 2019 10.30 am

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX

Contact: James Harris  Democratic Services Officer - 01730 234098

No. Item


Apologies for Absence

To receive and record any apologies for absence.


There were no apologies for absence.


Chairman's Announcements


There were no Chairman’s announcements.


Confirmation of Minutes

To confirm the minutes of the previous meeting held on


The minutes of the previous meeting held on 4 June 2019 were confirmed and signed as a correct record.


Declarations of Interest


There were no declarations of interest.


Biffa Service Improvement Report and Plan pdf icon PDF 63 KB

Representatives from Biffa will be in attendance to present their Improvement Plan and answer questions.




Additional documents:


The committee received a progress update following the June meeting from Malcolm Savill, Biffa Regional Manager and Keith Challen, Biffa Business Manager.


In respect of several issues raised by the committee, it was confirmed that a problem identified with the telephones when residents had tried to request a new bin would be investigated and that work was underway to resource and expedite the delivery of replacement bins.  With regard to the recent hot weather, it was confirmed that operatives were supplied with bottled water, hi-vis t-shirts, sun cream and caps.


The committee highlighted that historically there had been issues with missed bins during weeks with a Bank Holiday.  Assurance was sought that this would not be the case with the late August Bank Holiday, as this could generate a backlog when entering into the new contract arrangements. Mr Savill confirmed that a plan for the late August Bank Holiday could be provided.


In response to a comment made by Biffa representatives about not being able to start large refuse vehicles at the Winchester depot before 7am, councillors agreed to investigate ways that this planning condition might be relaxed on very hot days.


The committee thanked Biffa for the improvements made since the June meeting and for providing early access to the necessary information to allow the TUPE arrangements to be progressed.