Agenda and minutes

Planning Committee - Thursday, 9th January, 2020 6.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX

Contact: Cynthia Haveron  Democratic Services Officer - 01730 234092

Items
No. Item

126.

Apologies for Absence

Minutes:

Apologies were received from Councillors F Cowper, D Evans, A Glass, S Hunt, S Schillemore and I Thomas.

127.

Confirmation of Minutes

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.

 

Minutes of the meetings held on 14 November 2019 and 10 December 2019, circulated under separate cover.

Minutes:

The minutes of the meetings held on 14 November 2019 and 10 December 2019 were agreed and signed as a correct record.

128.

Chairman's Announcements

Minutes:

The Chairman advised that:

 

Cllr Budden would be sitting in place of Cllr Glass;

Cllr Burns for Cllr Hunt;

Cllr Carter for Cllr Thomas; and

Cllr Johnson for Cllr Evans.

129.

Declarations of Interest

Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda no later than when that item is reached.  Unless dispensation has been granted, you may not participate in any discussion of, or vote on, or discharge any function related to any matter in which you have a pecuniary interest as defined by regulations made by the Secretary of State under the Localism Act 2011.  You must withdraw from the room or chamber when the meeting discusses and votes on the matter.

Minutes:

Councillor(s)

Item Number

Nature of Interest

Details of Interest

Cllrs C Louisson and A Williams

21068/045 – Alton Sports Centre, Chawton Park Road, Alton, GU34 1ST

Perception of bias

The land was owned by East Hampshire District Council (EHDC).  Cllr Louisson was a member of Cabinet and Cllr Williams was an Assistant Portfolio Holder.

 

 

130.

Acceptance of Supplementary Matters pdf icon PDF 178 KB

Minutes:

Councillors noted the supplementary papers which included information received since the agenda had been published.  These were reported verbally at the meeting and are attached as Annex A to these minutes.

131.

Future Items pdf icon PDF 8 KB

Minutes:

The committee agreed to visit the following site:

 

58366/001 - Pinewood Village Hall, Rydal Close, Bordon.

132.

Report of the Director of Regeneration and Place

Minutes:

The report of the Director of Regeneration and Place was considered and it was RESOLVED that:

 

Application No., Site and Description

Resolution:

 

21068/045/VOC

 

Alton Sports Centre, Chawton Park Road, Alton, GU34 1ST

 

Variation of Conditions 1, 2, 3, 8 & 9 of planning permission 21068/041 - Revised external finishes, landscaping, parking and substitution of plans. [Amended plans received 7.10.19 / 24.10.19 / 31.10.19 and 4.12.19 detailing a modified cycle and pedestrian access ramp from Chawton Park Road, revisions to the parking layout and a garden to the spa facility]

 

 

Permission subject to the conditions set out  in Appendix A

 

SDNP/19/01538/FUL

 

Churchers College, Ramshill, Petersfield, GU31 4AS

 

Reinforced grass mesh system to provide temporary school parking for the College during the construction phase of the Goodfield Centre project (Ref: SDNP/18/04293/FUL) and as a permanent 'over flow' parking space thereafter (further information received.

 

 

Permission subject to the conditions set out in Appendix A

 

133.

PART 1 - East Hampshire District Council - Applications and related planning matters to be determined or considered by the Council as the local planning authority pdf icon PDF 151 KB

134.

SECTION 1 - APPLICATIONS REPORTED IN DETAIL

135.

21068/045/VOC/SAW - Alton Sports Centre, Chawton Park Road, Alton, GU34 1ST pdf icon PDF 806 KB

Sports and Leisure Management Limited

 

Variation of Conditions 1, 2, 3, 8 & 9 of planning permission 21068/041 - Revised external finishes, landscaping, parking and substitution of plans. [Amended plans received 7.10.19 /  24.10.19 / 31.10.19 and 4.12.19 detailing a modified cycle and pedestrian access ramp from Chawton Park Road, revisions to the parking layout and a garden to the spa facility]

Minutes:

Variation of Conditions 1, 2, 3, 8 & 9 of planning permission 21068/041 - Revised external finishes, landscaping, parking and substitution of plans. [Amended plans received 7.10.19 /  24.10.19 / 31.10.19 and 4.12.19 detailing a modified cycle and pedestrian access ramp from Chawton Park Road, revisions to the parking layout and a garden to the spa facility]

 

Cllrs Louisson and Williams left the committee as per their earlier declarations of interest.

 

The Development Management Team Leader introduced the application and advised that it sought to vary five conditions attached to the reserved matters permission.  The amendments were as follows:

 

·         Revisions to external finishes – alterations to the colours and finishes of cladding;

·         Removal of the pedestrian bridge providing a combined cycle and pedestrian access ramp alongside the building which would provide improved access without going through the car parking area;

·         Revisions to the parking layout;

·         Artificial grass pitches – enlarged run-off space as agreed with Hampshire FA; and

·         Update the approved plans drawing list to reflect above changes.

 

The changes were considered to be minor and therefore did not alter the principle of development.

 

In response to a question raised, the officer confirmed that the cycle and pedestrian access would be 3.5m wide.  Concern was expressed that there was a steep embankment below the access and it was asked whether there would be any fencing in place.  The officer confirmed that there would be a barrier around 1m high. 

 

It was asked whether signage on the cycle and pedestrian access was to be in the form of painted markings.  It was confirmed that directional signage for the site was still to be agreed as part of the discharge of a condition of the outline planning permssion.

 

A councillor was aware of issues regarding light pollution from the existing swimming pool that nearby residents were experiencing and questioned whether any additional lighting would be installed along the pedestrian and cycle access.  In response, the officer said that there was already existing lighting along Chawton Park Road.

 

The committee voted on the officer’s recommendation for permission.

 

Following the vote, the recommendation was declared CARRIED, 8 Councillors voting FOR permission, no Councillors voting AGAINST permission and 1 Councillor ABSTAINING from voting.

 

Cllrs Louisson and Williams returned to the committee.

136.

PART 2 - South Downs National Park - Applications and related planning matters to be determined or considered by the Council on behalf of the South Downs National Park Authority pdf icon PDF 144 KB

137.

SECTION 1 - APPLICATIONS REPORTED IN DETAIL

138.

SDNP/19/01538/FUL - Churchers College, Ramshill, Petersfield pdf icon PDF 873 KB

Churchers College

 

Reinforced grass mesh system to provide temporary school parking for the College during the construction phase of the Goodfield Centre project (Ref: SDNP/18/04293/FUL) and as a permanent 'over flow' parking space thereafter (further information received).

Additional documents:

Minutes:

Reinforced grass mesh system to provide temporary school parking for the College during the construction phase of the Goodfield Centre project (Ref: SDNP/18/04293/FUL) and as a permanent 'over flow' parking space thereafter (further information received. 16/05/19, 21/05/19 including amended plan and 23/05/19, 07/06/19) (parking management plan rec. 05/08/19)

 

The Development Management Team Leader introduced the application and drew the committee’s attention to the supplementary matters where there was a proposed revision to Condition 5 and two additional informatives.

 

Churchers College were redeveloping an area on the site for the creation of the Goodfield Centre, this had led to the temporary loss of 43 parking spaces hence the need for this application.  Once the works have been completed the school would like to retain this area of parking, which was already currently used as an overflow, when parking is pushed to its limits, such as event days.

 

The site was within the Settlement Policy Boundary and planning policy supported the application, therefore, the principle of development was acceptable.

 

Concerns had been expressed regarding the impact on the highway.  The gated access to Love Lane, which had been approved in 1997, had no conditions attached to it, which meant there were no restrictions on the use of this access by the school.  However, the school proposed that the use would be no different to how it was used currently, as set out on the Parking Management Plan as part of the revised Condition 5.

 

The exit on Ramshill would still be the main exit.  By restricting the use of the gate between the weekday hours of 08:00-09:00 and 15:00-16:00, the application would allow a form of control to be introduced where none currently existed.

 

The committee was addressed by the following deputees:

 

(1)   Mrs Morris spoke on behalf of objectors.

 

As set out in Appendix 1 attached to these minutes.

 

(2)   Cllr John Palmer spoke on behalf of Petersfield Town Council.

 

As set out in Appendix 2 attached to these minutes.

 

(3)   Mr Robbins spoke as the applicant.

 

As set out in Appendix 3 attached to these minutes.

 

(4)   Cllr McKinney spoke as the local ward councillor.

 

As set out in Appendix 4 attached to these minutes.

 

In response to points raised during the deputations, the Planning Development Team Leader explained that the one-way system had previously been submitted but the applicant had now provided amended plans to show a two-way flow.

 

When the application in respect of the Goodfield Centre had been approved, there had been no requirement for a Construction Method Statement (CMS), nor had it been conditioned as part of that planning permission.

 

Following the request from Petersfield Town Council to defer the application in order to commission a formal report to examine traffic safety during construction works as well as the implications of the Love Lane access becoming a routine egress point from the college, the officer said that construction traffic was not a relevant consideration to this proposal.

 

Officers understood the difficulties for residents, however it was  ...  view the full minutes text for item 138.