Agenda and minutes

Council - Thursday, 16th January, 2020 6.30 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX

Contact: James Harris  Deputy Democratic Services Team Leader

Items
No. Item

54.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

The Chairman opened the meeting by congratulating Cllr Hatter and his wife on the birth of their third child that afternoon and thanked the elections team for their work in ensuring a smooth parliamentary election in December.

 

The Chairman had attended the opening of the new Alton Sports Centre on Saturday 11 January 2020, which was a facility that he felt that Council should be justly proud.  

55.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors A Agate, K Carter, N Drew, C Hatter, P Langley, J Matthews and R Oppenheimer.   

56.

Declarations of Interest

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest.

57.

Confirmation of Previous Minutes

To confirm the minutes of the meeting of the Council held on 7 November 2019 (previously circulated).

Minutes:

Proposed by Councillor Thomas and seconded by Councillor Hill it was
RESOLVED that the minutes of the Council meeting held on 7 November 2019 be approved as a correct record.

58.

Consideration of Item Adjourned on 7 November 2019 - Motion Received under Procedural Order 14. pdf icon PDF 142 KB

Motion relating to fireworks proposed by Councillor Dolan and seconded by Councillor Langley.

 

At the Council meeting held on 7 November 2019 the Chairman adjourned this item to allow a suitably worded amendment to the motion to be drafted and considered at the next Council meeting.

Minutes:

The Chairman had received notice that the proposer, Councillor Dolan, wished to withdraw the motion.  However, procedurally this was not possible because consent to do so was required in the meeting from the seconder, Councillor Langley, who had given apologies for this meeting.

 

Given that no amendment to the motion had been tabled and that Council had previously debated the motion, the Chairman took the vote on the item.

 

Following a vote, it was RESOLVED that the motion was lost.

                                               

59.

Public Questions (Standing Order 13.4(e) pdf icon PDF 361 KB

To deal with any public questions notified at least two clear working days before the meeting and in accordance with the Council’s protocol for public questions.

 

http://easthants.moderngov.co.uk/documents/s9789/ProtocolforPublicQuestionsatEHDCCouncilSept2018.docx.pdf

Additional documents:

Minutes:

The Chairman used his discretion to take the 15 public questions received as read, to allow the 20 minute time allowance for this item to be devoted to providing answers.

 

The list of public questions with the associated answers is attached as Appendix 1 to these minutes.

 

 

 

                                               

60.

Cabinet and Committee Recommendations pdf icon PDF 369 KB

To consider the following recommendations to Council arising from the meeting of the Cabinet held on 17 December 2019.  The agenda and reports for this meeting can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=126&MId=2465

 

(A) Homelessness and Rough Sleeper Strategy

 

RECOMMENDED to Council that the Council’s Homelessness and Rough Sleepers Strategy and Action Plan 2019-2024 be adopted.

 

(B)  Council Tax Support Scheme 2020/21

 

RECOMMENDED to Council that the 2019/20 Council Tax Support Scheme is retained for 2020/21 but with the following amendments: 

 

(i)  the Allowances and Premiums used in determining entitlement for working

     age claims are changed as set out in paragraph 4.3 (i) of the report;

 

(ii)  the Non-Dependant deductions used in determining entitlement for    

      working age claims are changed as set out in paragraph 4.3 (ii) of the

      report; and

 

(iii) That the necessary amendments are made to the Council Tax Support

      Scheme document and that it is then published in accordance with Local

      Government Finance Act 1992 Section 13A(2)

 

 

(C)     Council Tax Empty Homes Premium

 

RECOMMENDED to Council that the level of Empty Homes Premium on dwellings that have been unoccupied for more than two years, be applied as follows:

 

(i)     From 1 April 2020, 100% premium in addition to the full council tax

        charge for each dwelling unoccupied and unfurnished between two and  

        five years, and 200% premium for dwellings unoccupied for more than  

        five years;

 

(ii)     From 1 April 2021, 100% premium in addition to the full council tax

         charge for each dwelling unoccupied and unfurnished between two and

         five years, 200% for dwellings unoccupied between five and ten years,

         and 300% for properties unoccupied for more than ten years; and

 

(iii)    That in co-ordination with the Private Sector Housing Team, owners of

         dwellings that would be affected by the above changes are contacted

         during 2020, to encourage occupation and are informed of the changes

         to the level of premium.

 

____________________________________________________________________________________________________________________________

 

To consider the following recommendation to Council arising from the meeting of the Standards Committee held on 19 December 2019.  The agenda and reports for this meeting can be viewed via the following link:

 

https://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=390&MId=2611

 

(A) Councillors Code of Conduct  (pages 5 - 12)

Additional documents:

Minutes:

(A) Homelessness and Rough Sleeper Strategy

 

Councillor Butler presented a recommendation to Council arising from themeeting of the Cabinet held on 17 December 2019.


Proposed by Councillor Butler and seconded by Councillor Millard it was RESOLVED that
the Council’s Homelessness and Rough Sleepers Strategy and Action Plan 2019-2024 be adopted.

 

(B)  Council Tax Support Scheme 2020/21

 

Councillor Louisson presented a recommendation to Council arising from themeeting of the Cabinet held on 17 December 2019.


Proposed by Councillor Louisson and seconded by Councillor Glass it was RESOLVED
that the 2019/20 Council Tax Support Scheme is retained for 2020/21 but with the following amendments: 

 

(i)  the Allowances and Premiums used in determining entitlement for working age claims are changed as set out in paragraph 4.3 (i) of the report;

(ii)  the Non-Dependant deductions used in determining entitlement for working age claims are changed as set out in paragraph 4.3 (ii) of the report; and

(iii) That the necessary amendments are made to the Council Tax Support Scheme document and that it is then published in accordance with Local Government Finance Act 1992 Section 13A(2)

 

 

(C)     Council Tax Empty Homes Premium

 

Councillor Louisson presented a recommendation to Council arising from themeeting of the Cabinet held on 17 December 2019.

 

Proposed by Councillor Louisson and seconded by Councillor Thomas it was RESOLVED that the level of Empty Homes Premium on dwellings that have been unoccupied for more than two years, be applied as follows:

 

(i)      From 1 April 2020, 100% premium in addition to the full council tax charge for each dwelling unoccupied and unfurnished between two and five years, and 200% premium for dwellings unoccupied for more than five years;

 

(ii)      From 1 April 2021, 100% premium in addition to the full council tax charge for each dwelling unoccupied and unfurnished between two and five years, 200% for dwellings unoccupied between five and ten years, and 300% for properties unoccupied for more than ten years; and

 

(iii)      That in co-ordination with the Private Sector Housing Team, owners of dwellings that would be affected by the above changes are contacted during 2020, to encourage occupation and are informed of the changes to the level of premium.

(D) Councillors Code of Conduct

 

Councillor Johnson presented a recommendation to Council arising from themeeting of the Standards Committee held on 19 December 2019.  Councillor Johnson clarified that paragraph 4 of Appendix 1 should read:

 

“Where a Councillor has a disclosable interest, they may make a declaratory statement but not participate in any discussion of the matter at the meeting and may not participate in any vote taken on the matter at the meeting.”

 

and paragraph (xvii) of Appendix 2 should read:

 

“(xvii) To promote equal treatment and access to services for all people. Where possible challenge language that denigrates, incites ill will, injures, or is harmful to any group of people, in particular on the grounds of age; disability; gender reassignment; marriage and civil partnership; pregnancy and  ...  view the full minutes text for item 60.

61.

Portfolio Holder Reports to Council pdf icon PDF 600 KB

Minutes:

The Chairman invited members of the Council to put questions to the Cabinet Portfolio Holders in connection with their published reports.

 

(1)  Councillor Carew to Councillor Millard.  Cllr Carew was delighted that the new waste collection contract was performing well but asked whether the Council had, or would have, a committee to monitor the performance of the contract.

Councillor Millard confirmed that the contract was performing very well and that he sat on the Board at Norse, along with a member from Havant Borough Council.  He would examine the options and report back.

 

(2)  Councillor Hunt to Councillor Millard.  Councillor Hunt welcomed the proposal for a Budget and Corporate Strategy Workshop for Councillors and asked when it would be held.

 

In reply, Councillor Millard confirmed that a date would be set once the content had been finalised.

 

(3)  Councillor Carew to Councillor Butler.  Councillor Carew was pleased that the Community Lottery was being launched, but asked what precautions were being taken against gambling addiction.

 

In reply, Councillor Butler believed that the reasons for people participating would be very different to online gambling, for example.  The prizes were quite small and the money taken via a direct debit.  It was predicted that participants would most likely take part for the community benefit aspect.

62.

Questions under Procedural Order 23.4(a) pdf icon PDF 90 KB

To deal with any questions from Councillors received at least 48 hours before the meeting in accordance with Standing Order 23.4(a).

Minutes:

Councillor Taylor to Councillor Costigan

 

I appreciate that due to commercial sensitivity specific details cannot be shared, however is it true that for some commercial tenants of Woolmer Trading Estate in Bordon they are to have their rents increased by up to 60%. 

 

Two residents within my ward who have businesses on the estate have informed me that if they do not sign later this year, they will be subject to eviction notices, will have to close and therefore will have no choice but to issue redundancies. 

 

Is this excessive increase due to mistakes made in the past when offering these tenancies on the estate? 

 

At a time when we should be attracting businesses to Whitehill Bordon having promised up to 5,000 new jobs, is this not sending out the wrong message to businesses locally. 

 

If these increases are to take place, one would hope that the Council are phasing these increases in over a few years and not expecting the whole lot immediately. 

 

In reply, Councillor Costigan confirmed that a full written response would be provided (included within Appendix 1 to these minutes) but explained that the Council had an interest in a variety of units at Woolmer Trading Estate and was dealing with a significant number of lease renewals.  Some had expired recently and were proposed to be renewed at relatively modest increases.  Some had expired some time ago and the occupier had received the benefit of a favourable rent for the ensuing period.  This was not a sustainable situation going forward.

63.

Questions under Procedural Order 23.4(b)

To deal with any urgent questions received in accordance with standing order 23.4(b).

Minutes:

No Questions had been received under Procedural Order 23.4(b).

64.

Motions Received under Procedural Order 14.1

No Motions have been received under Standing Order 14.1.

Minutes:

No Motions had been received under Procedural Order 14.1.

65.

Calendar of Meetings 2020/21 pdf icon PDF 178 KB

RECOMMENDED that the draft Calendar of Meetings for 2020/21 be approved.

Minutes:

Proposed by Cllr Carew and seconded by Cllr Williams it was RESOLVED that the draft Calendar of Meetings for 2020/21 be approved.

 

                                               

66.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council: (all previously circulated):

 

Planning Committee – 24 October 2019

Overview & Scrutiny Committee – 29 October 2019

Planning Committee – 14 November 2019

Audit Committee – 26 November 2019

Planning Committee – 10 December 2019

Minutes:

RESOLVED that the minutes of Committees held since the last meeting of the
Council were received.