Agenda and draft minutes

Council - Thursday, 23rd September, 2021 6.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Jenni Harding  Democratic Services Team Leader - 02392 446234

Link: Watch_the_Meeting

Items
No. Item

12.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

The Chairman provided an overview of events attended since the last meeting.

 

 

                                        

13.

Apologies for Absence

To receive and record any apologies for absence.

 

 

 

                                        

Minutes:

Apologies were received from Councillors Keith Budden, Ken Carter, Tony Costigan, Jamie Matthews, Sara Schillemore and Ingrid Thomas.

 

 

                                        

14.

Declarations of Interest

To receive and record any declarations of interest.

 

Minutes:

There were no declarations of interest from the members present.

 

 

                                        

15.

Confirmation of Previous Minutes pdf icon PDF 98 KB

To confirm the minutes of the meeting of the Council held on 16 June 2021.

Minutes:

 

Proposed by Cllr Williams and seconded by Cllr Hill, the minutes of the previous meeting held on 16 June 2021 were agreed as a correct record.

                                        

16.

Public Questions (Standing Order 27.5) pdf icon PDF 279 KB

To receive questions from, and provide answers to, the public, provided they have been submitted in accordance with the requirements of Standing Order 27.5, which is to deal with any public questions notified no later than 12 noon three working days before the meeting and in accordance with the Council’s protocol for public questions.

 

Additional documents:

Minutes:

Questions from members of the public received under Standing Order 27.5 were received, with questions 1-3 being responded to by the Leader outside of the meeting.

 

Question 4 was answered by Cllr Mocatta as the respective Portfolio Holder.

 

The list of public questions with the associated answers is attached as Appendix 1 to these minutes.

 

 

                                        

17.

East Hampshire District Local Plan: Spatial Strategy Preferred Option pdf icon PDF 262 KB

It is recommended that Council:

1  approve the preferred option (Option 2) for the spatial strategy to feature in the emerging East Hampshire Local Plan.

2  note the different spatial options for the EHDC Local Plan 2017-2038 and

 

 

 

                                        

Additional documents:

Minutes:

The Chairman advised the Council that, owing to his previously expressed strong views on the selection of potential development sites, he wished to avoid any appearance of a predetermined position on his part. Accordingly, he would vacate the Chair for this item. The Vice-Chairman took the chair and Cllr Carew did not participate in the subsequent debate.

 

The Mr Webb was invited by the Chairman to address Council in relation to this item.

 

The Chair informed Council that the Leader, as introducer of the item, had accepted an amendment to the recommendation that was published as part of the agenda, resulting in the new substantive motion that:

 

1        Members are requested to note the progress made by EHDC in the emerging Local Plan 2017-2038.  Members further note that there remain many uncertainties in the Government's proposed changes to the planning system. Should more information become known on these uncertainties, such as revised housing numbers or further clarification on the removal of the ‘Duty to co-operate’, then the emerging Local Plan and its strategy will reflect those changes.

 

2        approve the preferred option (Option 2) for the spatial strategy to feature in the emerging East Hampshire Local Plan.

 

3        note the different spatial options for the EHDC Local Plan 2017-2038

 

The Leader Thanked Cllr Steve Hunt and Cllr Paula Langley for their involvement in the creation of the motion.

 

The Leader introduced the item and responded to Mr Webb’s address.

 

A number of further amendments to the motion were discussed resulting in a further amendment to the motion being proposed by the Leader and seconded by Cllr Williams.

 

Following a vote, it was RESOLVED that:

 

1           Members are requested to NOTE the progress made by EHDC in the emerging Local Plan 2017-2038.  Members further note that there remain many uncertainties in the Government's proposed changes to the planning system. Should more information become known on these uncertainties, such as revised housing numbers or further clarification on the removal of the ‘Duty to co-operate’, then the emerging Local Plan and its strategy will reflect those changes.

                                        

2      APPROVE the different spatial options for the EHDC Local Plan 2017-2038 for further consideration.

 

 

 

 

18.

Cabinet and Committee Recommendations pdf icon PDF 142 KB

To consider the following recommendations to Council:

 

1      Standards Committee – 13 September 2021

 

Appointment of the Independent Person Panel

“RESOLVED that Council:

a.          note the recruitment process of the Independent Persons (IPs)

b.          be recommended to approve the appointment of Mr Andrew Kirk, Mr David Heck and Mr Peter Moore to an Independent Persons Remuneration Panel.”

 

 

Additional documents:

Minutes:

Standards Committee – 13 September 2021

 

Appointment of the Independent Person Panel

 

The report to the Standards Committee had addressed the statutory requirement to appoint at least one Independent Person to assist the Council in the investigation of complaints made against councillors under the Code of Conduct. It was noted that the said Independent Persons would also form an Independent Remuneration Panel in accordance with the provisions of the statutory scheme for the payment of members’ allowances.

 

Cllr Johnson introduced the item as the Chair of the Standards Committee and proposed a motion that the recommendations contained within the report be agreed.

 

Seconded by Cllr Drew and following a vote it was “RESOLVED that members:

 

a        NOTE the recruitment process of the Independent Persons (IPs)

 

b        APPROVE the appointment of Mr Andrew Kirk, Mr David Heck and Mr Peter Moore as Independent Persons as selected by the interview panel and detailed in this report pursuant to Section 28(8)(c)(iii) Localism Act 2011.

 

19.

Portfolio Holder Reports to Council pdf icon PDF 481 KB

Minutes:

The Chairman invited members of the Council to put questions to the Cabinet Portfolio Holders in connection with their published reports.

 

Portfolio Holders answered questions from Members present in the meeting.

 

The Leader pledged to provide written responses to:

·       Cllr Burns in relation to the swimming lesson provision for young people who cannot afford the cost of swimming lessons.

·       Cllr Hunt in relation to the issue around the lack of ground maintenance of the Alton cemetery.

·       Cllr Wigman in relation to a schedule of parking enforcement outside of schools in Whitehill & Bordon.

 

Cllr Glass pledged to provide a written response to Cllr Evans’ in relation to the fire risk on buildings over 18m and the Gale’s tower.

 

 

 

                                        

20.

Questions under Standing Order 27.4.1

To deal with any questions from Councillors submitted by 12 noon three working days before the meeting.

 

Minutes:

There were no questions received under Standing Order 27.4.1.

 

 

                                        

21.

Questions under Standing Order 27.4.2

To deal with any urgent questions received no less than two hours prior to the start of the meeting and in accordance with standing order 27.4.2.

Minutes:

There were no urgent questions received under Standing Order 27.4.2.

 

 

 

                                        

22.

Appointments to Committees pdf icon PDF 84 KB

Recommended that changes to the following appointments to the Overview & Scrutiny Committee be approved:

 

Overview & Scrutiny Committee (10)

 

 7 Conservative

2 Liberal Democrat

1 Labour

 

Chairman: Stephen Dolan (Lab)

 

V-C: S Hunt (LD)

 

Cons

Arthur Agate

Ben Bentley

David Evans

Graham Hill

Malcolm Johnson

Jonathan May

Bill Mouland

 

Lib Dem

Paul Wigman

 

Reserves

Neville Taylor (LD)

 

 

 

 

                                        

Minutes:

 

Proposed by Cllr Drew and seconded by Cllr Glass, following a vote it was RESOLVED that the membership of the Overview & Scrutiny Committee comprise of the following Councillors:

 

Chairman: Stephen Dolan (Lab)

 

V-C: S Hunt (LD)

 

Conservatives

Arthur Agate

Ben Bentley

David Evans

Graham Hill

Malcolm Johnson

Jonathan May

Bill Mouland

 

Liberal Democrat

Paul Wigman

 

Reserves

Neville Taylor (LD)

 

Proposed by Cllr Boxall and seconded by Cllr Woodard, it was RESOLVED that members APPROVE Cllr Steve Hunt as Climate Champion for EHDC for the remainder of the 2021 / 2022 municipal year.

23.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council:

 

22 April 2021           Planning Committee

20 May 2021           Planning Committee

02 June 2021          Planning Policy Committee

03 June 2021          Cabinet

08 June 2021          Audit Committee

09 June 2021          Extraordinary Planning Committee

22 June 2021          Standards Committee

 

Minutes:

Proposed by Cllr Drew and seconded by Cllr Moon it was RESOLVED that the minutes of Committees held since the last meeting of the Council were accepted.

 

 

                                        

24.

Quarterly Report on Special Urgency Decisions (SO51.3)

To note the following special urgency decision made:

 

EHDC LEISURE CENTRES OPERATOR SUPPORT

 

 

 

                                        

Minutes:

Proposed by Cllr Millard and seconded by Cllr Louisson it was RESOLVED that Council NOTE the decision made in respect of the EHDC Leisure Centres Operator Support, as listed within the agenda.