Agenda and draft minutes

Council - Thursday, 14th April, 2022 6.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Jenni Harding  Democratic Services Team Leader - 02392 446234

Link: Watch_the_Meeting

Items
No. Item

73.

Chairman's Announcements

To receive any reports the Chairman wishes to make.

Minutes:

The Chairman updated Members of events that he had attended since the last meeting of Full Council and thanked Members that had requested to attend the Civic Service on 01 May 2022 and Charity Fund Raising night on 07 May 2022 and confirmed that the bulk of monies raised will go to the Red Cross Ukraine Appeal.

 

74.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors David Ashcroft, Ben Bentley, Blossom Gottlieb, Steve Hunt, Paula Langley, Robert Mocatta & Ingrid Thomas.

 

75.

Declarations of Interest

To receive and record any declarations of interest.

 

 

                                       

Minutes:

A declaration of interest was declared by Councillor Julie Butler, who declared a personal interest, being an employee of the current owner of the premises at New Barn, to be discussed under item 6 of the agenda (a recommendation from Cabinet) and as such would not be voting on this matter (Minute 78a).

 

76.

Confirmation of Previous Minutes pdf icon PDF 205 KB

To confirm the minutes of the meeting of the Council held on 17 March 2022.

Minutes:

Proposed by Councillor Hill and seconded by Councillor Maroney, the minutes of the previous meeting held on 17 March 2022 were agreed as a correct record.

 

77.

Public Questions (Standing Order 27.5)

To deal with any public questions notified no later than 12 noon three working days before the meeting and in accordance with the Council’s protocol for public questions.

 

Minutes:

There were no public questions received under the provision of this standing order.

 

78.

Cabinet and Committee Recommendations

78a

Recommendations arising from Cabinet held on 14 April 2022 pdf icon PDF 265 KB

To consider any recommendations to Council arising from the meeting of Cabinet held on 14 April 2022:

 

i)                Senior Management Structure

 

ii)              Council Accommodation Strategy – update & outline business case for a proposed new Headquarters at New Barn, Petersfield

 

iii)             Council Tax – Empty Homes Premium Review

 

iv)             Treasury Management Strategy 2022/23

Recommendations and reports to follow.

 

Additional documents:

Minutes:

1 Senior Management Structure

 

Councillor Millard introduced the item as Leader of the Council and invited Gill Kneller, Chief Executive to speak on this item. 

 

The Chairman invited questions from members, which were duly responded by the Leader.

 

Proposed by Councillor Millard and seconded by Councillor Butler, following debate it was RESOLVED that Council:

 

(i)       agreed the high-level transition plan at Appendix 1;

 

(ii)      agreed the proposed senior leadership structure at pages 9-24 of Appendix 1;

 

(iii)   agreed that formal consultation will begin immediately with the existing senior managers across East Hampshire District Council and Havant Borough Council;

 

(iv)   agreed that following consultation the Head of Paid Service shall take all necessary steps to appoint to roles within the proposed Senior Leadership Structure following appropriate processes set out in the Constitution and summarised at Appendix 2;

 

(v)     that senior pay policy and terms and conditions for the new roles be determined by HR Committee upon appointment to these roles.

 

 

2 Council Accommodation Strategy - update & outline business case for a proposed new Headquarters at New Barn, Petersfield.

 

Councillor Millard introduced the item as Leader of the Council and proposed the recommendation.

 

The Chairman invited members to ask questions which were duly responded to within the meeting.

 

The Leader informed members that electronic committee papers will be supplied unless individual members request to receive them in hard copy.   

 

Seconded by Councillor Oppenheimer, following a vote, in which Councillor Butler did not participate, it was RESOLVED that: 

 

1         the update in respect of the Future Working Styles programme be noted.

 

2         the update on work underway with regard to redevelopment and disposal options in respect of the Penns Place site be noted.

 

3         the outline business case to establish a new Council Headquarters in New Barn, Petersfield be agreed and the steps necessary to develop a full business case be approved.

 

 

3 – Council Tax – Empty Homes Premium Review

 

Councillor Louisson introduced the item as relevant Portfolio Holder and proposed the recommendation.

 

Seconded by Councillor Drew and following debate it was RESOLVED that Council approved the introduction of a Premium Deferral process to the existing Council Tax Empty Homes Premium scheme as detailed in Appendix C.

 

4 – Treasury Management Strategy

 

Councillor Louisson introduced the item as relevant Portfolio Holder and proposed the recommendations.

 

Seconded by Councillor Moon and following debate it was RESOLVED that Council approve the revised East Hampshire District Council Treasury Management Strategy for 2022/23 as detailed in Appendix 1.

 

79.

Recommendation arising from HR Committee held on 24 March 2022 pdf icon PDF 258 KB

To consider any recommendations to Council arising from the meeting of the HR Committee held on 24 March 2022:

 

a)    Pay Policy Statement

                                       

 

                                       

Additional documents:

Minutes:

Pay Policy Statement

 

Councillor Carter introduced the item as Chairman of Human Resources Committee and proposed the recommendation.

 

Councillor Drew pledged to respond to Councillor William’s question in relation to; if the benefits to staff were also applicable to Councillors.

 

Seconded by Councillor Drew and following debate, it was RESOLVED that Council approved the Pay Policy Statement.

 

79a

Recommendations arising from Planning Policy Committee held on 06 April 2022 pdf icon PDF 237 KB

a)          Climate Change and Sustainable Construction supplementary Planning Document (SPD)

Recommendation and reports to follow.

 

b)          Statement of Community Involvement

 

 

 

 

 

 

                                       

Additional documents:

Minutes:

1    Climate Change & Sustainable Construction Supplementary Planning Document (SPD)

 

Councillor Glass, as Chairman of the Planning Policy Committee introduced the item and proposed the recommendation.

 

The Director for Regeneration & Place responded to questions from members.

 

Seconded by Councillor Hill and following debate it was RESOLVED that Council adopt the Climate Change and Sustainable Construction Supplementary Planning Document with immediate effect to become a material consideration in the determination of planning applications in East Hampshire (outside the South Downs National Park (SDNP)).

 

 

2    Statement of Community Involvement

 

Councillor Glass, as Chairman of the Planning Policy Committee introduced the item and proposed the recommendation.

 

The Director of Regeneration & Place pledged to explore alternative options for publishing planning applications to residents.

 

Seconded by Councillor Johnson and following debate, it was RESOLVED that Council adopt the Statement of Community Involvement with immediate effect.

 

80.

Questions under Standing Order 27.4.1

To deal with any questions from Councillors submitted by 12 noon three working days before the meeting.

 

Minutes:

There were no questions received under the provision of this standing order.

 

81.

Questions under Standing Order 27.4.2

To deal with any urgent questions received no less than two hours prior to the start of the meeting and in accordance with standing order 27.4.2.

Minutes:

There were no urgent questions received under the provision of this standing order.

 

82.

Dispensation for Non-Attendance at Meetings of the Authority pdf icon PDF 217 KB

Minutes:

Councillor Millard, as Leader of the Council, introduced the item and proposed the recommendations.  The Leader implored Councillor Gove to address the issue of inclusivity in local government and allow those members of society who are unable to attend Committee meetings in person, the opportunity to be part of public life and be part of a diverse and involved society.

 

Seconded by Councillor Woodard and following debate it was RESOLVED:

 

1.1       That Councillor Gottlieb be excused physical attendance at meetings of the Council, in accordance with Section 85 (1) Local Government Act 1972, in order that she is not disadvantaged in her representational role and taking account of the Council’s duty to make reasonable adjustments under the Equality Act 2010.

 

1.2       That Council approved this dispensation for Councillor Gottlieb for an unspecified period of time,or until she is able to resume attendance, pursuant to Section 85 (1) of the Local Government Act 1972.

 

83.

Committee Minutes

To receive the minutes of the following Committees held since the last meeting of the Council:

 

17 February 2022 – Planning Committee

 

22 February 2022 – Extraordinary Overview & Scrutiny Committee

 

09 March 2022 – Planning Committee

 

10 March 2022 – Extraordinary Cabinet

 

24 March 2022 – Human Resources

 

Minutes:

Proposed by Councillor Williams and seconded by Councillor Louisson, it was RESOLVED that the minutes of Committees held since the last meeting of the Council were received.