Agenda and draft minutes

Planning Policy Committee - Monday, 20th December, 2021 6.00 pm

Venue: Council Chamber, Penns Place, Petersfield, GU31 4EX. View directions

Contact: Lydia Merriman  Democratic Services Officer

Link: watch_The_Meeting

Items
No. Item

15.

Apologies

To receive apologies for absence.

 

 

                                       

Minutes:

Apologies were received from Councillor B Gottlieb.

 

 

 

                                       

16.

Confirmation of Minutes pdf icon PDF 195 KB

Please note that it is helpful if Councillors could give advance notice, to Democratic Services, of any questions they wish to raise in respect of the Minutes.

 

To approve the minutes of the last meeting, held on 18 October 2021.

 

 

                                       

Minutes:

Minutes of the meeting held on 18 October 2021 were agreed and signed as a correct record.

 

 

                                       

17.

Chairman's Announcements

Minutes:

The Chairman welcomed all those present to the Planning Policy Committee, including all the Councillors who sit on the committee and officers who were in attendance.

 

 

                                       

18.

Declarations of Interest

Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda, no later than when that item is reached.

Unless dispensation has been granted, you may not participate in any discussion of, or vote on, or discharge any function related to any matter in which you have a pecuniary interest as defined by regulations made by the Secretary of State under the Localism Act 2011. You must withdraw from the room or chamber when the meeting discusses and votes on the matter.

 

 

                                       

Minutes:

No declarations of interest were received.

 

 

                                       

19.

Climate Change and Sustainable Construction SPD pdf icon PDF 187 KB

Additional documents:

Minutes:

The Planning Policy Manager Introduced the first item and provided a brief background to the report. The first draft Climate and Sustainable Construction Supplementary Planning Document (SPD) outlined the proposals for consultation and described how it would be used to determine planning applications, in order to support EHDC’s declaration of a Climate change emergency and to facilitate change within National Policy limitations. The Officer stated that new policies cannot be introduced within an SPD.

 

The document would be revised after six weeks of public consultation. The officer stated that whilst four weeks was the statutory requirement to consult on supplementary planning documents, this has been extended to account for the Christmas break.

 

At the invitation of the Chairman, comments were received from committee members. Councillors felt that the document was easy to read and contained important information in relation to current issues of climate change. It was noted by Councillors that the SPD was a valuable document and commended its production in a relatively short time. Public opinion was to be encouraged and one member stated that they would be interested in listening to any practical issues raised from developers.

 

The Chairman opened the meeting for committee to make any comments and ask questions of the planning officers.

 

The Planning Policy Manager was asked about timescales of the document’s approval in relation to the Local Plan. The Officer stated that it would need to go back to this committee after the six-week public consultation period had ended, incorporating any necessary amendments, and therefore the final document may not be approved at Full Council until after 21st April 2022.

 

It was noted by members that the recent workshop proved to be positive. The aspirations and intentions of the document were considerable, particularly by including the Government’s new policy of a 30% reduction of Co2, which would be brought into effect in June 2022. The Planning Policy Manager stated that this new regulation would not apply retrospectively but only for new development proposals relating to reserved maters, after June next year.

 

The committee voted on the Officer’s recommendation for approval of

 

a) The draft Climate Change and Sustainable Construction Supplementary Planning Document (Appendix 1 to this report), for a six-week public consultation.

b) The Director of Regeneration and Place in consultation with the Portfolio Holder for Planning to make any necessary minor amendments to the draft Supplementary Planning document prior to consultation.

 

Following the vote, the recommendation was declared CARRIED, 9 Councillors voting FOR, no Councillor voting AGAINST and no Councillor ABSTAINING from voting.

 

20.

Statement of Community Involvement pdf icon PDF 272 KB

Additional documents:

Minutes:

The Planning Policy Manager Introduced this item by explaining that the current Statement of Community Involvement (SCI), was adopted in 2018. Reviews of the document are carried out every 5 years, but it was noted that since 2018, new digital interaction, which included virtual consultation rooms, had been introduced. These mediums should be factored into new ways of public engagement in relation to updating the Statement of Community Involvement, in line with statutory requirements.  The consultation would start for this report on 22nd December 2021 and end on 2nd February 2022.

 

The Chairman invited members to make any comments and ask questions of the planning officers.

 

Councillors stated that Planning Officers should be congratulated on producing another helpful and detailed document, particularly in relation to do with methodology. Parish Councils would also find it useful to advise their residents. It was recognised that consultation was not a legal obligation and so it was commendable that the public would be involved.

 

Concerns were expressed that if no paper copies would be available, some people who did not have access to the internet would be denied the opportunity to respond. The Planning Policy Manager stated that hard copies could be made available if requested and that costs would be recovered. She would ensure that this statement would be included within the document.

 

The phrase “pre consultation forum”, was in relation to a form used by EHDC and forums would be set up to invite developers and parish councils prior to consultation to enable a two-way process.

 

Councillors considered that the document was balanced and future proofed. The Chairman hoped that the public would be receptive to it and looked forward to receiving comments from the consultation.

 

The committee voted on the Officer’s recommendation for approval of

 

The revised draft Statement of Community Involvement (Appendix 1 of the report) for a six-week public consultation.

 

Following the vote, the recommendation was declared CARRIED, 9 Councillors voting FOR, no Councillor voting AGAINST and no Councillor ABSTAINING from voting.

 

21.

The Revocation of the Planning Contributions and Community Infrastructure Levy SPD 2016 pdf icon PDF 271 KB

Additional documents:

Minutes:

The Planning Policy Manager stated that most of the existing document was out of date, particularly in respect of the Community Infrastructure Levy (CIL) Regulations, as amendments had been made to legislation. Some parts needed to be revoked, although there were aspects which were still valid to determine planning applications. A recommendation was sought by Council on 14th January 2021 to update the SPD and remove out of date references to CIL. The interim measure was however still unworkable, as much of the content of the Council’s Planning Contributions and Community Levy SPD 2016 was now to be superseded by the Infrastructure Funding Statement (IFS). The option therefore should be considered to revoke the previous SPD, as it no longer met the Council’s needs or legal requirements.  The IFS funding statement was the correct mechanism moving forward, as it involved relevance to infrastructure and affordable housing projects, which the local authority was expected to fund and deliver. The Officer acknowledged that details of this should be in form of a written narrative to ensure the Council’s priorities were delivered and decisions remained transparent.

 

The Chairman invited members to make any comments and ask questions of the planning officers in relation to The Revocation of the Planning Contributions and Community Infrastructure Levy SPD 2016.

 

The Planning Policy Manager confirmed how CIL should be collected and spent, of which the process is set out within the document. There would always be a need for infrastructure projects inside any neighbouring authority such as SDNPA but it is therefore their decision on how the money is spent. The Officer agreed that an amendment would be made on page 5, 5.3 of the report for clarity by including additional wording “…..the remainder of £589,690.18 has been passed onto Parish/Town Councils”.

 

One member asked what formula would be used to decide how many hectares of additional green space would be provided in relation to any new development. The Acting Planning Policy Manager explained that a standard methodology was used, based on local district population projections at the time and the number of people in each dwelling.

 

As mentioned in Appendix A of the report, the Planning Policy Manager confirmed that the viability assessment was undertaken to support CIL contributions, in relation to a demolished residential dwelling. There are no tariffs to currently support CIL contributions associated with new employment floor space. If however, an existing employment floor space was demolished for new residential use, the Vacant Building Credit could be made available, as there would be potential for some off-set in terms of affordable housing provision.

 

Requests were then made by Councillors to improve the document by implementing a few minor amendments, which included the changing of wording for clarification. It was agreed that a reference glossary would be included, so that abbreviations could be identified. Members discussed the inclusion of appendices, although the Planning Policy Manager stated that each section was independent in its own right and had been included in respect of  ...  view the full minutes text for item 21.