Agenda item

Scrutiny Work Programme

The committee will be asked to set their work programme for the coming year.

 

For Decision

Minutes:

The Head of Legal Services introduced the report. He explained that the Committee had received a number of briefings in the last year and had indicated that some of them should come back to the committee for future scrutiny. These were reflected in the work programme.

 

The Committee had also received two referrals for scrutiny from Cabinet, these were the Digital Strategy and the Covid-19 Response Plan. He reminded the committee that the Covid-19 Response Plan was the next item on the agenda.

 

The Digital Strategy included the use of remote meetings and would be adopted by Council in due course.

 

The work programme was a live document and could be amended at any time if another important piece of work needed to be undertaken by the Committee. He also drew the Committees attention to the methodology columns in the table which showed a number of ways of approaching the work.

 

Councillors agreed that it was important to prioritise the work and saw the most important as being the Covid-19 Response Report, Digital Strategy and the Property Portfolio.

 

Cllr Hunt said that it was important to establish a Task & Finish Group on the Covid-19 Response Plan as the committee needed to give a response to Cabinet before the Cabinet meeting on 9 July 2020.

 

Cllr Maroney has raised a list of options some of which, Metro Inns and Woolmer Trading Estate he believed could be covered in the Property Portfolio Task & Finish Group. He had also asked for the Investment Plan for Whitehill and Bordon to be added to the work programme ad believed this could be covered under the Whitehill & Bordon review.

 

Cllr Dolan asked if a review of the future budget and it was confirmed that quarterly and half yearly reviews could be added to the work programme under statuary items.

 

Cllr Hunt requested that the Committee invite the Leader of the council to a meeting of the Council to make a presentation on his vision and strategy for the disposal of Penns Place.

 

The Chief Finance Officer reminded the Committee that the Chairman of Overview & Scrutiny had been invited to sit on the Cabinet Liaison Recovery Board and the future of Penns place was part of the full recovery programme.

 

Cllr Matthews confirmed he would bring any information to the committee.

 

Cllr Maroney asked if members of Whitehill Town Council could be invited to sit on the Task & Finish Group when Whitehill & Bordon was reviewed. He was informed that the membership Groups had be District Councillors only, however they could be invited to present information to the group during their work.

 

The Committee agreed that the following items be put in the following priority onto the work programme

 

Covid-19 Response Plan

Covid-19 Recovery Plan

Digital Strategy

Property Portfolio

Whitehill & Bordon

 

The following items to be removed

 

Capita Briefing

Placemaking Strategy

Welfare & Wellbeing Strategy

 

Cllr Hunt proposed that the Committee form three separate Task & Finish Groups ideally with different Councillors taken from the O & S Committee to liaise with all relevant officers and report back. The three topics for consideration were Contribution to Covid-19 Response and Recovery Plan, Digital Strategy and Property Portfolio.

 

Cllr Maroney seconded the proposal.

 

The committee voted on the proposal and proposal was carried 8 Councillors voting for the proposal, no Councillors voting against and no Councillors abstaining.

 

Following the vote, the Committee agreed to the membership of the Task & Finish Groups.

 

Covid-19 Response and Recovery Plans

 

Cllr S Dolan

Cllr G Hill

Cllr T Maroney

 

Digital Strategy

 

Cllr A Agate

Cllr S Hunt

Cllr J Matthews

Cllr B Mouland

Cllr P Wigman

 

Property Portfolio

 

Cllr S Hunt

Cllr T Maroney

Cllr P Wigman

 

The Democratic Services Officer was asked to contact the members not at the meeting and invite them to sit on one of the Task & Finish Groups.

 

The groups would hold virtual meeting and agree its own terms of reference and work plans and bring reports and updates on their progress back to the Committee.

 

The Task & Finish Groups would be supported by a Democratic Services Officer.

 

Following the discussion, it was agreed that the work programme for 2020/21 be AGREED.

Supporting documents: